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Offsuit
Community Member
December 5, 2024
Question

How to add clients to my in person "group event" after the fact (if they showed up but did not register)?

  • December 5, 2024
  • 1 reply
  • 69 views

Hello, complete newbie here...

 

I own a fitness studio and am interested in using Calendy for class attendance.  If I create a group event on the calendar for a fitness class and then I have a client that does not sign up but just drops in, how do I add them after the class to keep my roster accurate for better analytics?  Is this possible?  

 

I also have Pabbly plus (a Zapier like app) if that helps to connect/ automate anything?

 

Is there a tutorial available?  Any suggestions? Best Practices this? For recurring classes?

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1 reply

David
Community Manager
David
Community Manager
December 6, 2024

Hi ​@Offsuit - Thanks for reaching out, glad you’re with us!

I had to do some testing to see what was possible - Unfortunately there is not a way to add guests to an event after the start time takes place. However I do think this is a good point of feedback, so I’ve forwarded it on to our product team. 

While we don’t have an official integration with Pabbly, it does look like its possible to integrate Calendly with something like Google sheets or excel - Using this, you can have it export all your invitee data that can be updated outside of Calendly. So if you have any last minute drop-ins, you can add them to the sheet directly (Or whatever preferred analytic app you’d like to use!)

Hope this helps - Hopefully we’ll see something like this added on in the future. 😁

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