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pjalleNew Community Member

Select between available Hosts at a specific time

We host lectures all around the country and we’re missing a small feature in the round-robin event.Let’s say I have 5 hosts on a round-robin event. 3 of them are available at the specific time, our Meeting Booker, wants to arrange a lecture at the venue we’re talking to.I would like the Host to be able to see which of the 5 hosts are available at that time and eitherA) select the host who will do the lecture, between the three available onesor B) at least be able to see who’s available at the given time, before booking. Reason is, the venue we do lectures at, often have a very good relationship (or occasionally a bad one) with our Hosts and being able to decide “Okay, we send out your favorite guy” or “Ah, only Brian, who you hate, is available that day - how about we go with tomorrow, Susan’s available there.”

Haseeb22843Community Member

Calendy Setup fro my business

Hey , I want to set up Calendy for my business Toca APK Boca from where should I start? Thanks

CstoneCommunity Member

Upgrading 2 out of 3 users in an organisation OR separating accounts

We have an organization with 3 emails. We wish upgrade only 2 to a Standard plan. The Admin email does not require an upgrade. Can wedo this for just the 2 email addresses? OR can I remove the admin as the organiser so just the 2 upgradable emails remain OR separate them all entirely to stand alone accounts?

Brandon41008New Community Member

Changing Host of a Scheduled meeting

Please can we make this possible! We need to ability to change the hosts of our confirmed events. We operate with 3 people on tech support, all in the same office. if someone can’t make it to their zoom meeting, we need to be able to switch the host without disturbing the reciepent with cancel/rebook information.

SoulwhispererCommunity Member

Additional Accepted Currencies via Paypal and Stripe

I would like to inquire about the possibility of integrating other currency options into Calendly. From my perspective, the current limitation is quite restrictive. While I appreciate and enjoy using Calendly, the inability to transact in my own currency poses a challenge in tracking payments and confirming appointments.This limitation requires additional manual effort, whereas other platforms seamlessly handle currency transactions in my currency. I am curious why Calendly does not offer this feature?From the client's perspective, it adds another layer by redirecting them to an external site for payments and adds confusion.It would greatly enhance the user experience if currency integration (other than $, € and £!) could be included within Calendly. I offer this as a suggestion for consideration by the Calendly team.Unfortunately, I find myself exploring alternative programs due to this particular limitation, although I very much would prefer to stay with Calendly.

Lindsay CopeEmployee

Featured Tips + Tricks

Using Calendly to schedule webinars

Hey Calendly Community! What are your best practices for scheduling webinars with Calendly? I’d love to hear any pro tips and lessons learned 😄(In case you haven’t tried it yet, you can set up a Group event type to allow multiple invitees to sign up for a single event + integrate with Zoom, Google Meet, Microsoft Teams, GoTo Meeting, and Webex!)

hilaryyegEmployee

New and improved Calendly chat apps for Slack and Microsoft Teams

At Calendly, we spend a lot of time collaborating on Slack. If your organization is anything like ours, you know how valuable it is to get key updates directly to your messaging tool – whether it’s Slack or Microsoft Teams.So, we’re excited to have recently rolled out new apps that send automatic notifications to Slack or Microsoft Teams when Calendly meetings are booked, rescheduled, or canceled. No more toggling to your calendar and email to get updates on your schedule! 🙌I’m guessing these users will be pretty excited… ⬇“I live in Teams… this will save me time flipping between programs, so I can more effectively perform my role.”“Getting Slack messages when an event is scheduled means we don’t have to keep checking our calendars.” Yes, we already let them know. Connecting Calendly to your Slack or Microsoft Teams can only make your life easier. Here’s everything you need to get started in no time. Slack Add the Calendly app from Slack app directory Learn more about the app

AnitaCommunity Member

How to schedule multiple 1:1 meetings for several customers

How to schedule “first come - first served” meetings if I have several available time slots in calendar and I want to book 1:1 meetings with several persons. For example - I need to book 1:1 meetings with three students and I have seven free time slots in my calendar. Is it possible to send one link to all students and they make reservations on “first come - first serve” principle?

Jesse37465Community Member

API + Webhook Help

Pardot Form Routing: Open in New Window?

So far I’ve been able to get the Calendly Routing to sync up with Pardot and detect when a form is submitted, but when the form routes to a Calendly page it loads it as a pop-up window in the iframe. Is it possible to load the calendly page in a new window? Note: When I provide a URL to route to instead of a calendly form it routes just fine with the whole window.

Tobias15201Community Member

API + Webhook Help

Webhook going disabled

Is there any way to prevent a webhook subscription from being disabled?It is happening often and the only solution I found is to check every day with the endpont webhook_subscriptions to check the status. Isn't it possible to configure an alert for when a subscription is about to be disabled to avoid it?

Haseeb22843Community Member

Calendy Setup fro my business

Hey , I want to set up Calendy for my business Toca APK Boca from where should I start? Thanks

Brandon41008New Community Member

Changing Host of a Scheduled meeting

Please can we make this possible! We need to ability to change the hosts of our confirmed events. We operate with 3 people on tech support, all in the same office. if someone can’t make it to their zoom meeting, we need to be able to switch the host without disturbing the reciepent with cancel/rebook information.

Jesse37465Community Member

API + Webhook Help

Pardot Form Routing: Open in New Window?

So far I’ve been able to get the Calendly Routing to sync up with Pardot and detect when a form is submitted, but when the form routes to a Calendly page it loads it as a pop-up window in the iframe. Is it possible to load the calendly page in a new window? Note: When I provide a URL to route to instead of a calendly form it routes just fine with the whole window.

Tobias15201Community Member

API + Webhook Help

Webhook going disabled

Is there any way to prevent a webhook subscription from being disabled?It is happening often and the only solution I found is to check every day with the endpont webhook_subscriptions to check the status. Isn't it possible to configure an alert for when a subscription is about to be disabled to avoid it?

Taylor34257Community Member

Difficulties with event type redesign

Seems like you've been doing alot of work lately, always great. The product has, for me at least, gotten much harder to use. I only ever see Calendly links in emails that are sent to me, and I only ever put 'book a meeting with me' links into emails I send. I used to be able to go to one URL (https://calendly.com/event_types/user/me), click a meeting length to copy it, and then tab back to gmail and paste it. Now.... I go to the same URL, often click the wrong button (now there are 2 for each meeting length), get confused for a second, then close that thing, click the right button, get a ugh... popup, THEN click the 'copy link' button, then close that, then tab back to gmail, and paste. Whew. That's 4-5 clicks, or, if I click the right button on the new product, still 2-3 clicks instead of ONE CLICK which I used to have. So your product, at least for how I use it, is at best 200% harder to use, but typically 400% harder to use. Why have you done this?

WebMasterLoganCountyTNRCommunity Member

appointment dates are showing on Google calendar on the day after the date set in Calendly

My morning dates/times appear correct on Google Calendar, but the evening dates/times are showing up on Google calendar on the day after the date set in Calendly.

FluxBody21Community Member

Allowing customers to book a timeslot within a booked event

Hey team,I run a mobile body composition scan business where gyms around the city book my service (through Calendly) to attend their gym for a 3 hour timeslot. I am trying to figure out a way that gym members can book a specific 10min timeslot within that 3 hours that I am there. I see that Calendly does not allow overlapping but am wondering if there is a way to work around this as I know a few other booking systems allow multiple calendars or locations or teams. I like Calendly and have been using it for a few years now so don’t want to have to transfer to a separate service.Kind regards,Ayden

Maya25876Community Member

API + Webhook Help

Cancel group meeting event for one invitee by REST call

Hi, This is related to my post I found out that if I have a group meeting with 3 invitees: inv1_uuid, invitee2_uuid, invitee3_uuidand I want to cancel the meeting for only one of them, for example inv1_uuid, I can call:PUT https://calendly.com/api/booking/cancellations/inv_uuid with body:{"cancel_reason": "Test cancel again"}and it works.Just wanted to verify we can use this API.Thanks.

Glenloch2024Community Member

Sending whole team availability for 1-on-1 customer research

I’d like to send a link to customers that shows cumulative availability of everyone in my team. If, for example, the customer selects 10am, they’ll get a call with whoever happens to be free at that time (just one person, not all of us).Any help much appreciated.

Divina07868Community Member

Can Calendly Handle Dual Hosts for Seamless Event Scheduling?

I have a premium Calendly account, and my team and I are curious if it's possible to set up a Calendly invite where two Calendly accounts can manage a single event. For instance, if we book a demo for January 1, 2024 (2:00 PM) and it's already booked, the initial booking would be directed to Host 1's calendar.Subsequently, the same time and date would remain available for the next attendee, and if they book it, the reservation would be directed to Host 2's calendar. We're particularly interested in implementing this feature for scheduling demos with our clients. Is this functionality supported by Calendly?

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