A common concern we hear from new users is that simply sharing a scheduling link could come across as impersonal or even rude. It might feel like you are shifting the burden of scheduling onto your invitee but, when approached with care, the practice can be a considerate way to respect the time and preferences of all parties. Here’s how to share your Calendly link in a way that even Emily Post would be proud of.

Contextualize and Position

Dropping a link without explanation can feel abrupt and even like task shifting. Instead, provide context before sharing. Most people appreciate efficiency, especially when their schedules are packed. By framing your Calendly link as a way to avoid an unnecessary back-and-forth you highlight its convenience and time savings.

“I'd love to connect! Here’s a link to my availability so you can pick a time that works best for you.” 

Or 

“To make scheduling easier, feel free to use my Calendly link to find a time that suits your schedule.”

Match your Invitee's Tone and Familiarity 

The way you introduce your Calendly link will depend on who you’re speaking to. Being mindful of the relationship ensures the tone feels appropriate.

Prospective clients or senior contacts, keep the tone formal and emphasize their flexibility.

“I want to make this as seamless as possible for you. Here’s my link to choose a time that fits your calendar.”

With peers, a casual approach can work well.

“To save us the back-and-forth, here’s my Calendly link. Looking forward to chatting!”

Acknowledge Alternatives

Offer back-and-forth scheduling as an option when appropriate. Be flexible and considerate of your invitee’s preferences.

“If it’s easier, feel free to reply with your availability, but here’s my Calendly link in case it’s more convenient.”

Customize Your Link and Preferences

Enhance the experience for your invitee. Small touches make the process feel more human and thoughtful. Don’t hesitate to add personal touches that humanize you. It’s easy to customize your booking page.

• Add meaningful meeting descriptions.
• Use a follow-up email via Workflows to add a thoughtful message to your invitee.
  • Customize emails and text with Workflows to create a personal touch.
• Customize your event name to reflect the purpose of the meeting.

Incorporate Your Scheduling Link into Your Email Signature

An effective and elegant way to share your scheduling link is to include it in your email signature. This practice normalizes the presence of the link, allowing it to feel established and conventional rather than an unexpected addition to the conversation. This approach allows the link to become a natural part of your communication style. It is always present and subtly conveys professionalism. It provides you an organic way for prospective invitees to initiate a meeting or for you to refer back to an email already sent.

“…glad you’re interested! Feel free to snag some time with me via the Calendly link in my email signature.”

Embrace your link as a Courtesy

When shared thoughtfully, your Calendly link just plain makes the most sense. It respects your invitee’s time and minimizes back-and-forth. Remember, etiquette is less about what you do and more about how you do it.