I have a question that’s kind of related to this. What’s the best practice for creating a block of times I want to be available for a certain group of people I work with?

I don’t want to have to block my calendar with fake meetings but I only want to show them I’m available on Mondays and Tuesdays after 3pm.

Do I create a one-off meeting and include the times I’m available? I want to use the same link with everyone in this group.

What’s the best way to go about this? 

Thanks

John

Hey @John26026! I suggest creating a one-on-one event type and making it “secret” - then using the “set custom hours” feature within that event type under “when can people book this event?” so that you can ensure it’s only available to be booked on Mondays and Tuesdays from 3pm to Xpm! You can then share the link directly with each person you’d like to share it with - being a secret event, only those you send the link to will be able to view and book it! You can read more about this here. You might also benefit from reading about how to Share Your Calendly Link! 

Awesome! Thank you Kelsi !!!

This is a great idea!

Hi there !

I have a question regarding secret events. I am a company admin and, from the admin console, I do not find the option to make an event secret for all my assignees. Can you help ?

Kind regards, 

Lisa 

Hey there @Lisa36003 - great question!

This is not something you will be able to do for all users, even as an admin. What you can/cannot do depends entirely on the event type(s) you are attempting to make secret. If an event type is “owned” by a user in your organization (meaning if they created the event type), they will control the settings for that event type. 

If you are using Admin Managed Events, there are certain settings that cannot be pushed out by the admin/locked by the admin, but you can make them secret! You will not see this setting by going to your admin center > clicking “managed events” > + editing there.
You will instead need to head to your Calendly landing page > click the “My Calendly” dropdown > click “all users + teams” or the user/team you need > click on the admin managed ET from there > edit it to make it secret from this route. 

Below is what it looks like when editing + making an Admin Managed ET secret: 

Here’s a quick Loom video I made for you, showing how to make an Admin Managed ET secret, step by step (and also showing how you cannot do this from your admin center):

Also, if you are using events on a Team Page, like a Round Robin Event Type or a Collective Event Type, you can manage this setting if you are an admin. Below is an example of a team RRET being edited by me, an admin, in my staging account:

I’m sorry this might not be exactly what you wanted to hear, but hope the clarification and steps help! 

Hi! I have a few secret events configured, which is great. They are a bit longer, and I only want to send them to my clients. However, it’s a bit inconvenient to have to send them the individual event page links, rather than sending the booking page (which is so convenient). Is there a way that I can share a “secret booking page link” that shows all my events, even the secret ones? Then, I would share my regular booking page link with the whole world, and the “secret booking page link” only with my clients. Thanks!

Hi @benfeifke! Thanks for reaching out on this. 

At this time, there is not a way to send a link that includes all of your secret booking page links - once an event is made secret, you’d only be able to send them the individual link. However, I do like the suggestion, and I can forward it on to our product team so they can review.

Let us know if you have any other questions!

Thanks David! Yes, please send it along to the product team Until then, I just send my clients the secret booking pages manually listed out