Skip to main content
Community Member
October 17, 2023

Add rule to limit / set maximum number of meetings of a type per week

  • October 17, 2023
  • 102 replies
  • 6537 views

I have appreciated the ability to limit the number of meetings of a certain type that can be scheduled per day (under ‘additional rules for your availability’)… but would LOVE to be able to also limit the number of meetings of a certain type per week.

 

My situation… for 2024 I have a personal goal to host a new acquaintance for lunch once a week… but afraid if I use my standard lunch Calendly invite with this group, I could end up with multiple in the same week… and I would prefer not to have to manually block my calendar to do so.

This topic has been closed for replies.
Pinned Reply By Sean Marlin

Hi all, a lot of different types of asks in here associated with Meeting Limits. Just to update everyone - Meeting Limits can be set at increments of total per day, week, and month. Additionally, they can be set per event type as well as per host. Setting per host is a new feature we are very excited to announce. You can read all things Meeting Limits here - How to set meeting limits

102 replies

New Community Member
March 21, 2024

Upvoting too. Managing number of events over weeks or months is a must have.

New Community Member
March 22, 2024

I’d like to jump in here as well! Sorely missing being able to limit # of a singular event type that can happen across a week, in addition to a global week limit on number of events that can be booked in a week.

My use case is needing to ensure that there are not multiple all day events in a week without manually blocking off calendars. Our clients should have the freedom to select a week day that works best for them, but we need to be able to limit the # of those events booked within a week. When having those all day events, we also need to limit the amount of other meetings booked within that same week.

New Community Member
March 30, 2024

Upvoting as well. This is a deciding factor for me when choosing my calendar booking system. I assumed Calendly had this, but will have to look at other softwares now. 

New Community Member
April 2, 2024

Upvoting the feature to at least limit the amount weekly events per event type. 

New Community Member
April 3, 2024

I just searched Google and found this thread. I am upvoting this as well. I have one calendar for a few different types of events and I want to limit the number of any type of appointment for the day. Thanks!

New Community Member
April 8, 2024

I need this feature so badly! I don’t want to just raise my daily limit and double my meeting load. If wish I could specify a specific limit for each day. Maybe Monday I do 2 of this type of meeting and Tues- Thurs only 1. That would be so perfect. 

New Community Member
April 9, 2024

We’re all pleading for this urgently needed use case of max appointments per week or per month. Reducing calendar time to minimal days and times isn’t a workable solution, and we may end up resorting to the very unattractive Sign Up Genius or even worse - literally scheduling by hand to manage only offering up to four or five time slots per week for a specific appointment type, while serving our clients well by not restricting them to only one day or a couple of times per week. 

 

Product team, help please. this is a hill I have to die on. 

Please share where this is in the product roadmap - we’re all your die-hard Calendly users who need answers stat. Many thanks for your help understanding if we are waiting for this in near term (Q2?) or if we are on our own for this must-have functionality for all 1099 folks, gig workers, consultants, and more. Thank you, @SchedulingSteve ! 

New Community Member
April 9, 2024

I'm all for enhancing this feature! My goal is to set a weekly limit on specific types of meetings I've established, while still maintaining scheduling flexibility for my team members. Unfortunately, the current workaround doesn't fit my needs—it overly narrows down available slots and compromises flexibility. Ideally, individuals arranging meetings should have the freedom to select times that suit their weekly schedules. However, I'd like the ability to cap the number of bookings for a particular meeting type at four per week.

New Community Member
April 16, 2024

Hey all, thank you for piling onto this thread with your use cases and the emphasis on weekly limits over others. The PM & UX team here at Calendly will be taking this into roadmap planning within the next few weeks. It’s clear from this thread and some other customer research that weekly is the most important time interval, and then daily.

  • Is there a need for custom hours and other time intervals?
  • What’s more important: a limit at the global level (apply to all event types) or a limit at a specific event type level?

We feel that limits at the global level and limits at an event level, are both important - but if only choosing one it would limits at an event level.

Certainly, both these issues are now at a stage where considering implementing other solutions.

GLOBAL LEVEL RESTRICTIONS
I would like a restriction on the amount of time someone can be ‘booked up’ in a week. We would have a choice of meetings lasting 15mins, 30mins, 1 hour or 4 hours. So the restriction is really to control what percentage of the day/ week/ month we are willing to allow to be filled (to allow for other work activities). I feel a sensible approach to this would be:
maximum of [   ] minutes of events every [   ] week(s)
OR
maximum of [   ] %age of events every [   ] week(s)


EVENT TYPE LEVELS

We want to offer scenarios on multiple levels i.e. No more than ‘X’ number of meetings per week, and ‘X’ number of meetings per fortnight and ‘X’ number of meetings per month.
The drivers behind this is the knock on impact of work required on the back of the meeting. For example: A 1 hour consultation meeting - might generate 2 weeks worth of resourcing requirements next month. So we need to restrict this to 1 or 2 per month at max. But we’re happy to do those two meetings at ANY point during the month and then manage resource for the following month.

Another example would be that a 1 hour consultation meeting - might generate 1 days worth of resourcing requirements in that same week. In this scenario we would to restrict this to 1 of those per week. We couldn’t do the same as above, i.e. take 4 meetings in the first week of the month.

The earlier suggestion below from Joseph80404 really gives a lot of flexibility:
[   ] events max per [   ] week(s) and
[   ] events max per day

Weeks is easy to understand and my example but I understand that some people might have calendar month examples. But my examples could be setup/ controlled as:

2 event(s) per 4 weeks and 2 events max per day
1 event(s) per 1 week

This following idea might be overcomplicating it (and the above really works)
[   ] events max per [   ] [working week/ week/ month]

*the only consideration of week vs working week is that the latter would permit an event on a Thursday and then the next Monday, whereas the former would technically be 1 event in a 7 days windo.

New Community Member
April 20, 2024

I have appreciated the ability to limit the number of meetings of a certain type that can be scheduled per day (under ‘additional rules for your availability’)… but would LOVE to be able to also limit the number of meetings of a certain type per week.

 

My situation… for 2024 I have a personal goal to host a new acquaintance for lunch once a week… but afraid if I use my standard lunch Calendly invite with this group, I could end up with multiple in the same week… and I would prefer not to have to manually block my calendar to do so.

I am also looking for something like this! I’ll be starting school in the fall and really don’t want to have more than 3-4 clients every week, so I wish my schedule could automatically close for the week once that limit is hit!