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Hi Calendly Support,

Hope you’re well. We’re trying to add a new host (new Calendly user) to an existing Round Robin team event, but we don’t see an “Edit Team” option under the event type.

What we tried

  • Added the new user to our Calendly org and assigned the right role.

  • Opened the existing Round Robin event → no “Edit Team” control visible.

  • Duplicated the event → hosts stayed “locked” to the original team.

  • Creating a new Round Robin event does allow selecting the new host.

Expected

  • Ability to add/remove hosts on an existing Round Robin event after creation.

Actual

  • Host list appears fixed; no visible way to edit the team on the existing event.

Context

  • We’re not a sales team; we use Calendly for student meetings.

  • Our team changes periodically, so being able to add new members to existing events is important.

Could you confirm whether editing the host list on an existing Round Robin event is supported on our plan? If so, where is the control located, or is there an admin setting we need to enable? If not supported, is there a recommended workaround (API, migration tool, or feature flag)?

Happy to provide screenshots or account details if helpful.
Thanks in advance for your help!

Best regards,
Zara Ahmadi
Business System Support Analyst
Toronto Metropolitan University

Hi ​@Zara56237, apologies for the frustrating experience. Just a quick clarification, only the current Round Robin assigned host or an Admin can make host changes to an existing Round Robin meeting. My best guess is that a missing permission is likely the blocker here. More on changing and managing hosts in this Help Center Article → How to manage shared Event Types. 

If that isn’t the case, there are a couple more things to check. They might sound pedantic but we need to cover our bases in order to diagnose what is going on.

  • You might have created a new seat but you must be a team manager/Admin/Owner on your team in order to edit that event. Only those roles can edit team event types including host pools.
  • Did you add the member (intended host) to the actual Team page first? Team Round Robin host pools are drawn from the team’s member list. That means you must add the person to the team page, then add them to the Round Robin pool in the event editor.

Hope this helps and let us know if this doesn’t resolve what’s going on. Good luck!

Thank you Sean for your help.

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