Adding old appointments to calendar

Hi ​@TMorris002 - Thanks for reaching out. 

At this time, there is not a way to add past appointments into Calendly directly, additionally there is not a way to import events from Google to show on your meetings page in Calendly. This is something thats been requested before, so I’ve sent off your feedback to our product team.

Could you tell me some more about why this feature would be important to have? Any information I can send their way helps!

Hi ​@David,

Thank you for the quick response.  I’m sad to hear that it’s not a feature, but I’m glad I’m not the only one requesting it.

As for my uses, I’m a tutor with an online community college, so I work with students throughout the day, with and without prior scheduled appointments.  I keep track of all of my hours on a spreadsheet - when, which student, what we worked on, and for how long.  My bosses recently changed how we do our scheduling, so everything has to go through Calendly, meaning that any walk-in cannot be accounted for in the Calendly calendar as it stands currently.  This means that I don’t get paid for it or that I have to go through a grueling other process with screenshots and such to prove to my bosses that these appointments are real and on record.
I currently have Calendly copy all appointments to my Google calendar, which leaves a very specifically formatted event that links to my Calendly event.  When I duplicate these appointment events to create new appointments, it sends all the same info to the students, has the same links, and sends the same reminders, and Calendly even registers that I have an event then to avoid double-bookings, but the appointment doesn’t show up on Calendly officially.  Same goes for if I change the time of an appointment via Google.  It will show in mine and my student’s calendars that the appointment time has changed, but Calendly keeps the original time, which is very frustrating because other students trying to book an appointment with me don’t realise that I am free at the previous time now.
I would very much like it if I could simply input old appointments into my own Calendly calendar so that I didn’t have to do all of the back and forth with Google, but if the only way to add past appointments is to import a calendar, I can do that.  If Calendly decides to make this feature, it would help a lot. 

I’m a very busy tutor that has a lot of walk-ins in a single day, so this scheduling business is the difference between a full pay cheque and half of a pay cheque.

This is a feature that would be useful for me as well, for reasons similar to ​@TMorris002 ’s - having an accurate record of meetings for getting acknowledged or compensated for them. I would add the scenario in which someone signs up for one slot and the appointment runs longer and ends up taking the next slot(s) as well. The meeting history will show it as one meeting when in fact I ran two (or more). I end up having to spend time making manual adjustments on a separate spreadsheet instead of being able to just use the csv file exported from Calendly if I want all meetings to be reported. 

​@cynthax,

Yeah, me too.  My bosses keep a google spreadsheet that I fill out with my appointment times, and I can show that my students extended time or were late and still needed the full time on that sheet, but they hold it up next to the calendly appointments, so I get questioned about the differences.  It would be much nicer to keep all of that on one page instead of doing things the long way.  I'm glad this isn't just a me issue.  Maybe they'll update if enough of us have problems with this.

Absolutely! Also, years ago we used GenBook for appointments and it handled this kind of thing perfectly. Step it up, Calendly!

I presently use Momence for my bookings which is a crm but wanted to get away from it but it does allow me to add the bookings if someone shows up to my class late or I forget to add them ahead of time, I can add them later.  Makes a big difference for me.  Also would like to change the time of an individual group event if it needs to be changed for that specific day.