Hi @John41708!
It definitely sounds like a Group event type would be the ideal setup, but it’s only going to show you the invitees who will attend - not the entire list of who has been invited regardless of acceptance status. I unfortunately can’t think of any workaround for that, but will certainly share the feedback with our Product team.
Showing only those who can attend is completely fine. Where I got stuck trying to use the group invite feature as I didn't see any way to constrain the invite to a single date and time. It wanted me to offer options to the invitees, but there is only one date and time that they can attend. How can I create the invite with that restriction?
Hi @John41708,
Oh good. Glad to hear the attendee element isn’t an issue!
So for this situation, you’ll want to modify the Scheduling settings to be a specific date range (ie, September 20) and the schedule to custom with just the specific time you want available (ie, 10-11am; calendar view tends to be more helpful here). This will block it out and make it impossible for anyone to pick anything else!
That worked! Thank you very much for your help, Jillian.
I have a similar but slightly different situation. I am inviting people to a focus group for a research project. I want to provide participants with 2 - 3 predetermined date/time options they can sign up for. So ideally, it’s something like
Please select up to three times you are available to participate in a focus group:
- Option 1: Date/Time
- Option 2: Date/Time
- Option 3: Date/Time
Other Considerations:
- Each focus group has 10 available slots
- Is there a way setting on Calendly for people to indicate their preferred time/date? (not a requirement but would be nice to have)
- I also want to maintain confidentiality - participants names can not be visible to other participants on the sign up page.
- Focus groups are 90 minutes long.
Hi @Molly01407,
In this instance I would recommend setting up a single Group Event with a max meeting limit of 10 invitees. Then set up the event to have no availability under “Availability and only have your preferred availability on “Date Specific Hours.” In terms of visibility, those settings should be controllable on your linked calendar. Calendly is a tool that sits on top of peoples’ digital calendars and simply reads availability and schedules meetings. Calendly has no ability to control internal calendar settings like internal notifications or privacy. I’m leaving a few resources below about Group Events and Date Specific Overrides.
Group event types
Set Date Specific Hours
