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Eric24011
Community Member
February 7, 2025
Solved

Conference Attendance: Blocked for team meetings, available for prospect meetings. What do I do?

  • February 7, 2025
  • 2 replies
  • 114 views

I need help with something. I am a meeting host and I use google calendar with to manage scheduling meetings with my work colleagues and I use calendly to allow clients and those outside of the organization to schedule time to meet. I am going to a conference and I don't want colleagues to be able to schedule time with me so I have blocked myself as busy on my calendar. However, I want clients and prospects to be able to schedule time with me at the conference. What do you suggest that I do?

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Best answer by David

Hi ​@Eric24011 - Thanks for reaching out on this!

I think the best way to go about this is to use our Overlapping Meetings Feature! Using this, you can set a specific event in your account to overlap meetings that are in your Calendar. So the workflow would look something like this:

  • Create a block in your calendar for the conference
  • Create a new event in Calendly, JUST for booking events at the conference
  • In the event settings, change the overlap rule to allow that event to book over the conference block.

You can reference this article I wrote on setting up the overlap rule: 



Let me know if you have any questions! 

2 replies

David
Community Manager
DavidAnswer
Community Manager
February 10, 2025

Hi ​@Eric24011 - Thanks for reaching out on this!

I think the best way to go about this is to use our Overlapping Meetings Feature! Using this, you can set a specific event in your account to overlap meetings that are in your Calendar. So the workflow would look something like this:

  • Create a block in your calendar for the conference
  • Create a new event in Calendly, JUST for booking events at the conference
  • In the event settings, change the overlap rule to allow that event to book over the conference block.

You can reference this article I wrote on setting up the overlap rule: 



Let me know if you have any questions! 

    E
    Eric24011Author
    Community Member
    February 10, 2025

    Thank you, I will give this a try.

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