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Context-relevant cancellation notifications

  • December 9, 2025
  • 1 reply
  • 15 views

We have a custom cancellation message that gets sent out on any cancellation event, but it is only intended for the cases where _we_ need to cancel an event, not for cases when a user cancels. The notification is confusing in the latter context which requires its own suited cancellation confirmation notification.

Is there a way to issue context-relevant cancellation notifications based on whether a cancellation is triggered by us or the user? 

Best answer by David

Hi ​@Beth3238703 - Thanks for reaching out.

While this is not a feature at this time, I do think this is a good idea! I’ll pass this along to our product team to review.

However, one thing you can do currently is if you cancel the event through Calendly, you can include a message along with the cancellation notification:
 


So you can keep the default cancel notification incase a user cancels , and just make sure to include a message when you cancel through Calendly.

This would be the best way to do it currently, but let me know if you have any questions!​​​​​​​

1 reply

David
Community Manager
  • Community Manager
  • Answer
  • December 9, 2025

Hi ​@Beth3238703 - Thanks for reaching out.

While this is not a feature at this time, I do think this is a good idea! I’ll pass this along to our product team to review.

However, one thing you can do currently is if you cancel the event through Calendly, you can include a message along with the cancellation notification:
 


So you can keep the default cancel notification incase a user cancels , and just make sure to include a message when you cancel through Calendly.

This would be the best way to do it currently, but let me know if you have any questions!​​​​​​​