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jillian
jillian
Community Member
July 12, 2023
Solved

How do I block off time I don't want to meet?

  • July 12, 2023
  • 9 replies
  • 6582 views

There’s no getting around the fact I’m just pretty Zoomed out by the afternoon, which means that I’d love to block off my afternoons, but only on some of my event types. Not all of them. Can I do that without having to put blocks on my regular calendar?

This topic has been closed for replies.
Best answer by kaylie

You can! Depending on your availability across your event types, I’d recommend going into each event and adding date overrides so you’re unavailable for those specific events using date-specific hours. 

To do that, you can click into your event → schedule settings → available hours → date specific hours to adjust availability for that specific event:

Your settings may look different because of the ETR
​​​​

 

9 replies

K
Employee
kaylieAnswer
Employee
August 15, 2023

You can! Depending on your availability across your event types, I’d recommend going into each event and adding date overrides so you’re unavailable for those specific events using date-specific hours. 

To do that, you can click into your event → schedule settings → available hours → date specific hours to adjust availability for that specific event:

Your settings may look different because of the ETR
​​​​

 

    J
    Jahidul82362
    New Community Member
    July 6, 2024

    This is life saver. Thank you.

      Jonathan CritsOnline
      Jonathan CritsOnline
      New Community Member
      May 26, 2025

      Thanks for the tip, but I’m trying to do this on the iOS app - so incredibly frustrating!

      An hour later, and still can’t figure it out. 

      Why oh why is it so opaque?!

      Whilst Calendly is great at some things, it fails abysmally at UIX for customers.

      Jonathan@crits.online
        U
        umfundise
        New Community Member
        January 12, 2026

        Agree with another user; some things are just unnecessary complicated.

         

        Its so much easier to just add a button where I am able to just make an appointment for a meeting instead of the client. It happens many times so the mentioned hack is not applicable. And Google Calendar, yes, but still. Just add the option for booking an appointment or marking a time on my schedule as unavailable.

        U
        umfundise
        New Community Member
        January 14, 2026

        Agree with another user; some things are just unnecessary complicated.

         

        Its so much easier to just add a button where I am able to just make an appointment for a meeting instead of the client. It happens many times so the mentioned hack is not applicable. And Google Calendar, yes, but still. Just add the option for booking an appointment or marking a time on my schedule as unavailable.

        By the way, the block out in Google Calendar is not consistent. I blocked out two whole day meetings in Calendar… One made the day unavailable but the second day was fully available in Calendly. That doesn’t help.

        David
        Community Manager
        David
        Community Manager
        January 14, 2026

        Hi ​@umfundise - Thats definitely outside of what we expect. Were both events marked as ‘Busy’ in your google calendar? Since you created them at the same time I would assume so. 

        If you run into it again, let us know, we can help take a closer look from there.

        U
        umfundise
        New Community Member
        January 15, 2026

        Hi, one event type show the busy day (16 March) as unavailable while the other event type shows it as available. As far as I can see, both event types and its extra options are exactly the same.

        Event type shows 16 & 23 March unavailable: https://calendly.com/

        Event type shows 16 & 23 March available: https://calendly.com/

        The 16th is supposed to be totally unavailable as the meeting is from 08:00 to 20:00.

        David
        Community Manager
        David
        Community Manager
        January 15, 2026

        Got it - Thanks for sending this over ​@umfundise.

        In this case, can you use the Troubleshooting Tool to see whats causing it to be unavailable on one day, and not the other? We have a full walkthrough you can read on it here: How to troubleshoot unavailable times that should be available

         

        Couple things you can check as well:

         

        In a pinch, you can also add unavailable time to your availability here: https://calendly.com/app/availability/schedules

         

        Let me know if you have any questions!

          U
          umfundise
          New Community Member
          January 15, 2026

          Resolved thanks.

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