How do I use multiple calendars to book computing carts

Hi ​@Adam42828 - Thanks for reaching out.

 

Yes this is doable, there are two ways you can go about this. Although it requires a little manual work in the front end.

1. You can use the Group Event feature and set hour long meetings with 10 slots each. This way you can allow for 10 invitees in each slot. The limitation here is that you cannot change the time. So someone couldn't book it for an hour, and someone book a separate one for 30 minutes.

2. If you use one-on-one events, you will need to use our Overlapping Events feature that I go over in this article here:  

In your case, you’ll need to create an event for each individual Cart. From there, head over to the Free/Busy rules and set it so each meeting overlaps the other nine, but not itself. This will allow you to operate each event during the same time period. In the end, it will look something like this:

So Cart 1 will ignore Carts 2-9

Cart 2 will ignore Cart 1 & 3-9

So on and so forth for every event.

Let me know if you have any questions!

Thank you so much for this. I have one more question. I have 10 carts and I used the meeting name includes criteria but should I be using “name matches exactly”? I’m wondering because Cart 1 also can be said to include the name Cart 10 ? Does that make sense?

Good question! It very well could - I would probably stick with Matches Exactly in this case. :)

Thanks so much for your help on this. I am still having an issue though.  I am using one to one meetings and I changed all the free / busy rules on each calendar for each cart to meeting name matches exactly. I am still getting these instances on calendars that have no booking at all. (photo below) I know event means its already booked. But I am getting overlaps still. Any advice is appreciated. Thank you. again.

Just to confirm, does it show that there are any upcoming meetings when you configure the free/busy rule? It should look like this:
 

If not, can you send me a screenshot of whats showing up for that time, as well as the configured rules for this meeting? Let me know!

Here are some screen shots.

I set this up as 1 to 1 meetings

Got it - Can you also send me a screenshot of what the Calendar Event looks like when its booked with you? Thank you!

Here is what it looks like from the client side. Is this what you meant?

My apologies, to clarify, I mean the Calendar Event on your connected calendar - What does it show up as?
Something like this for example:
 

Let me know!

Here you go. Is this it?

Ah okay - Great, thanks for sending this over.

I think the reason we might be seeing this error in Calendly is because the Event title is longer than just ‘Cart 1’. For some of these overlaps we may need to set it back to ‘Includes’ instead of ‘Matches exactly’.
 

If you switch it back to includes, does that allow for you to book over the event? Let me know!

Hello So the reason I switched them over to matches exactly was because I was having this overlap issue.

I can switch them back to includes and see if that changes.