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When someone gos in and reserves a time slot on my Calendly page, what gets put on my Outlook calendar is only the Event Type Name, but nothing distinguishing the person or company who made the appt.  So what I get is a calendar full of the exact same event name, like ‘Checkpoint - 15 minutes’, but there’s no way to identify who the meeting is with without manually opening each event.  They are entering their info in all of the required fields in the appt request. It’s a PITA and kind of a deal breaker.

Ideally I’d like to be able to put variables into the event title after an appt is made, but only emails seem to take variables in the workflows and it won’t let me create one that does it either.

I spent several hours over the past week looking online for documentation and searching this forum but haven’t been able to find so much as a mention of the issue, so am I missing something? I just started using Calendly last week so I’m willing to except I may just not have figured it out. I’m hoping that’s the case or this isn’t going to work for me.

 

Thanks in advance for your help!

Hey @IanMcGregor! If I understand your goal, here, you are hoping to make it so the name/company name of a booking’s host is in the title of an event on your calendar. While it’s awesome that you figured out Workflows and how to enter variables there - those will not apply to your calendar event. 

What you need to do is edit the calendar invitation’s variables - specifically the “title” portion. Check out this short video I made, and then view the screen shot below it for the outcome!

After doing what I outlined in that video, you should see a calendar event that is titled “Event Name + Invitee Name - Company Name” like this: 

I hope this helps! 🤗

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