How to reschedule a meeting without minimum notice as admin? 

Hi @Manufaktura05408,

The minimum notice set up applies to both invitees and hosts, so unfortunately no - there isn’t a way to skip the minimum notice. If rescheduling entirely is an option, you could look at using the “Override available times” feature which lets you basically do whatever you need to do including booking over other meetings, buffers, outside of schedules, etc. We’re working on getting a help article together on it, but for now here’s how:

1. From your Calendly homepage, click on Contacts.
2. Find the contact you’d like to book with. If they don’t exist yet, you can enter them as a new contact.
3. Click on “Book Meeting” and select the event type you’d like to book manually on.
4. On the page that comes up, you’ll see what looks like the normal booking page but in the upper right hand corner you’ll see “Override available times”. Click this button.
5. Select the time you want to book. As you can see, you can book over any existing meeting, over blocked off time, outside of your normal schedule, etc. The only thing you can’t do is book in the past.
6. Click “Book Meeting”

Adding an “admin override” feature would be hugely beneficial to us at our school. I am in the front office and often have parents requesting last-minute changes to their teacher conferences (requests to switch to ½ hour later than originally scheduled, switch to a virtual meeting instead of in person, etc) and it is a giant inconvenience that I can’t make that change as an admin easily! Very frustrating-- please, please consider adding it! I beg of you! 🙏

I’m in the same boat. I need to be able to sometimes “reschedule” with clients to last minute (i.e. right now) but cannot do that. To make a long story short, for technical reasons, the only option I can do (due to an integration with Kajabi) is “reschedule” but because the override buffer applies to both me and the client...it’s no good. I wish there was a way as an admin I could simply override and reschedule whenever I need. It seems like this should absolutely be a feature calendly could offer in the near future to paid users. It’s a basic feature right now that I simply need. 

We appreciate the feedback - I’ve sent it off to our product team to review. Hopefully we’ll see this added in the future.

Agreed. You all have the override availability feature for manually booking a new event but it’s not available when you reschedule. As an admin I should be able to book whatever time I’d like on my own calendar.