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Hello Calendly Community,

I'm currently exploring the Meeting Recaps feature and have encountered some challenges. Specifically, I haven't been able to generate a recap when scheduling meetings with myself. Here's my setup and the issues I'm facing:

Current Setup:

  • Calendly Integration: Connected with my Google Calendar and Zoom accounts.

  • Meeting Type: Self-scheduled meetings (i.e., meetings where I'm the sole participant or I am the host and a participant).

Requirements Before Deployment:

  1. Recording Notification: It's imperative for compliance and privacy reasons that Zoom clearly indicates when a meeting is being recorded.

  2. AI Companion: I prefer not to have Zoom's AI Companion enabled during these meetings.

Questions:

  1. Self-Scheduled Meetings: Should the Meeting Recaps feature trigger when I schedule a meeting with myself? Or does it require multiple participants to function properly?

  2. Recording Notifications: Will the integration between Calendly and Zoom ensure that participants are notified when a meeting is being recorded?

  3. Calendly Settings: Are there specific settings within Calendly that I need to adjust to facilitate the generation of meeting recaps?

  4. Zoom Settings Cheat Sheet: Has anyone compiled a comprehensive guide or "cheat sheet" for configuring Zoom settings to work seamlessly with Calendly's Meeting Recaps?

I appreciate any insights or experiences you can share regarding these questions. Thank you in advance for your assistance!

Hi ​@DavidFA - Thanks for reaching out! Glad to see that you’re using our Recaps feature!

  1. Just to confirm, is the meeting being scheduled through Calendly? Or this this event you’re creating through Zoom or your Calendar?
  2. Yes participants should receive a notification when they join a meeting and its being recorded.
  3. You can view all of the Meeting Recaps settings from this page here: https://calendly.com/app/personal/ai_notetaker
  4. We have a guide on our help center that walks you through everything you need to know about Recaps here: (Meeting Recaps Overview) However, I’m not seeing any cheat sheets for Zoom specific settings, although this is a good idea!
     

Additionally, we have some steps for troubleshooting Meeting Recaps here: https://help.calendly.com/hc/en-us/articles/29309809184151-Calendly-Notetaker-overview#h_01JMYTQF1SK5QRJC3D08QN1K1S

Let me know if you have any other questions!


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