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I use Calendly to teach online classes, and my invitees have a bad habit of deleting their calendly booking confirmations. I have workflows set up with reminders, but the workflows do not (as far as I can tell) allow the inclusion of the (for example) Teams link the invitee needs to get into the session.

So inevitably I will be 5 minutes into my class when I get a panicked phone call from a student about how they can’t get into the class, and I need to scramble to get them their teams link.


Is there any way for me to get the invitee the link they need to join my meeting without:

A) Cancelling their booking and rescheduling them (This wouldn’t work once my session starts anyway, afaik)

B) Sending them the links via an email or other message outside the Calendly ecosystem

?

 

Alternately, if I can include the Teams link in my Workflow reminders, please let me know how.

 

Thanks!

Hi ​@Ben63582,

 

That would be distracting and frustrating. The quick answer to your question is ‘yes!’ workflows can be set up to send your Microsoft Teams link. In the Workflow area there are a number of templates. You will want a meeting reminder template. Within that template you will see a number of variables that you can include in the message. The one you are looking for is ‘location.’ The online location is your video conferencing link. After you set this up I strongly encourage you to test it on your self. Schedule a meeting with yourself using a dummy account and make sure the email or text is working the way you want. Below is a longer read all about Workflow Reminders. Don’t hesitate to ask more questions as needed and I hope this helps! 

 

Workflow Overview

Workflow Hub of Articles

I will try that in the morning, if it works I will be delighted. Thank you!

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