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K
KingdomStudios
Community Member
February 6, 2025
Question

One email, multiple sub calendars. NEED Calendly to treat them separately!

  • February 6, 2025
  • 4 replies
  • 182 views

I own a production studio with multiple studio rooms for rent. I have one email address, but a subcalender (google) for each studio, so I can keep the bookings separate. Currently it looks like Calendly searching all subcalendars for conflicts to prevent double bookings, but I want it to allow Studio A to be booked, even if Studio B is booked, I just don’t want a double booking in one studio. 

I don’t want to buy more seats or more email addresses. 
Acuity Scheduling can do it. ;) Come on guys PLEASE?!

This is a huge need for me and others, is there a way to put in each Calendar ID link? Another workaround?

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4 replies

David
Community Manager
David
Community Manager
February 6, 2025

Hi ​@KingdomStudios - Thanks for reaching out!

The best way I've seen users workaround this is by using the Overlapping Meetings function within the event settings. For instance, you can have Studio A overlap any meetings created under Studio B and vice versa. But any meetings booking under Studio A would not allow any double booking. I put together an article on this that walks you through the process that you can read here:
 


Let me know if you have any questions!

    K
    KingdomStudiosAuthor
    Community Member
    February 25, 2025

    I’ll give that a try!

    M
    Michael02686
    New Community Member
    March 12, 2025

    ​@David I have been trying to use the overlapping meeting feature, but I am not getting the intended result. 

    In my google calendar under one domain name, I have set up several sub calendars: Sales Calls and Meetings.

    In Calendly, I have two booking pages: Sales Calls and Meetings. 

    When I go to the overlapping feature and I select the specific calendar, Calendly will apply which ever sub calendar I choose for both booking pages. 

    I need Calendly Sales Call Booking page to tie into Google Sales Call Subcalender and I need Calendly Meetings Book Page to tie into Google Meeting Subcalendar. 

    How do I set this up?

    I think this is similar t​@KingdomStudios is tryin to do. 

    David
    Community Manager
    David
    Community Manager
    March 12, 2025

    Hi ​@Michael02686 - Thanks for reaching out!

    I appreciate all the information here. At this time, there is not a way to assign a specific sub-calendar or connected calendar to specific events inside of Calendly.

    The best way to workaround this is by using the Overlapping meetings feature and having a specific event ignore events on a specific sub-calendar.

    In this case, you’d want to go into your Sales Call events, edit it, and set it to Overlap any events that match your Meeting events.

    Then you’d want to go into your Meeting event, and set it to overlap any events that match your Sales Call events.

    The walkthrough to set this up is by following this guide: https://community.calendly.com/featured%2Dtips%2Dtricks%2D32/overlapping%2Dmeetings%2D2957?tid=2957&fid=32

     

    I’ve sent some of your feedback over to our product team, hopefully we can see more in-depth features on this in the future!

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