Hello,

We’re running into an issue managing Calendly events across teams as we scale.

Use case:

• Our team works with customers.

• When a customer needs to meet with us, we often include a colleague from another internal team (e.g., someone from customer support, sales, etc.).

• So, each team member has a Calendly link that includes another teammate.

• These links are shared with customers to book the meeting.

• When booking, the customer fills out a form.

• The questions in that form depend on which internal function is joining (e.g., different if it’s a support person vs. product).

Problem:

Right now, we have to:

• Create a separate Calendly event for every team member + teammate combo

• Copy and paste the same settings and questions over and over

• Manually update all of them whenever we change anything

This doesn’t scale and is hard to manage as the team grows.

What we’re looking for:

• A way to create and manage shared event templates by internal function

• A faster way to update events across the team

Is there a better way to manage this setup in Calendly?

Thanks.