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Nilo03688
Community Member
July 8, 2025
Question

Time Zone update for date-specific availability

  • July 8, 2025
  • 2 replies
  • 100 views

I need to change my time zone for my date-specific availability schedule. I have already changed it on my account settings, but when I go to the Availability page and change it for the specific schedule, I see the notification that it saves, but the date-specific hours do not adjust. I have 100s of meetings scheduled for very specific hours, so this makes me really nervous. What does it mean that the time zone has changed? Is it keeping the same pacific hours, and applying those in the eastern time zone? I want all the hours to go up by 3 hours to accommodate the change. Or do I need to do this manually to reflect the new assigned time zone? 

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2 replies

Sean Marlin
Sean Marlin
Community Member
July 9, 2025

Hi ​@Nilo03688, that is a tough position to be in, I would hate having those kinds of up-in-the-air questions when you have that many meanings. The short answer is that, no Calendly won’t shift your existing meetings to reflect your new time zone. Once a meeting is on your calendar Calendly has very limited control over it after that.  When you change the time zone for your date-specific availability schedule in Calendly, the date-specific hours do not automatically shift to match the new time zone. Instead, Calendly keeps the same clock times you originally set, but now applies them in the new time zone.

For example:

  • If you had availability set for 9:00 AM–5:00 PM Pacific Time and you change your schedule’s time zone to Eastern Time, your availability will now be 9:00 AM–5:00 PM Eastern Time (not 12:00 PM–8:00 PM Eastern).

  • This means your available hours do not "move up by 3 hours"—they stay at the same numbers on the clock, just in the new time zone.

That said, this is a very practical problem and I’ve marked this post in our system. When our engineers consider product changes we will make sure they see this situation. 

    N
    Nilo03688Author
    Community Member
    July 21, 2025

    Thank you for this thoughtful reply! That is unfortunate that the availability and scheduled meetings don’t update. I think that means that I have to keep working in Pacific time. 

     

    Thanks for confirming. 

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