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Update invitee limit on group event type time slots already booked

  • 13 June 2024
  • 1 reply
  • 122 views

I have 2 events scheduled and needed to expand from 4 invitees per 30 minute time slot to 5.

Once I changed the number of invitees from 4 to 5, it changed it on the second date but not the first. The first date was already completely booked.

How can I show the extra slots on the first date also? Why did it only show on one of two dates?

Hey there @Lancaster81786 -- great question! The short answer: your first date did not update because it had already been booked. The second date updated because it was not booked, yet. Let me explain further! 

When you set up a Group Event Type and choose the “Invitee Limit” per time slot, that applies to all future bookings. If you go into the event type settings and change that number, it will not apply retroactively to time slots that at least one invitee has already booked -- it will only apply to any future bookings that are brand new

In order to update the invitee limit for a time slot that is already booked (whether only one invitee has booked or all the invitee slots are taken!), you’ll have to: 

Head to your “scheduled events” tab > click “details” next to the desired time slot > click “edit invitee limit” > change that limit!

Next, you’ll edit the text field under “edit the invitee limit for this event” > click “apply”! 

Under your “scheduled events” tab > click “details” next to the desired time slot > click “edit invitee limit” to change the limit for just that time slot
Edit the invitee limit in the text field > click “apply”

You will have to do this for each time slot that already has at least one invitee booked, separately, in order to apply changes to more than one time slot. 

I wrote a comprehensive article going over how to do this: 

Good luck! 💡🍀✨