Blocking Off Time for Specific Event Types in Calendly
Scenario / Question
I want to block off specific times so people cannot book with me, but only for certain event types (not all). How can I do this without placing holds on my external calendar?
Overview
Yes, you can block off time on specific event types by using date-specific hours within that event type's schedule. This lets you make yourself unavailable for only that event, without changing your global availability or adding blocks to your external calendar.
Step-by-Step Instructions
- Open the Event Type
- Go to Scheduling and locate the event type where you want to limit your availability.
- Open the three dots menu and select Edit.
- Go to Availability Settings
- Expand the Availability section of the event editor.
- Switch to a Custom Schedule
- From the Schedule dropdown, select Custom schedule. This keeps your changes limited to this one event type.
- Set Date-Specific Hours
- Under Date-specific hours, select + Hours to create overrides for the dates and times you don't want to meet for this event type.
- Block the Time
- For each applicable date, adjust the hours so the blocked period is outside your available hours, or remove availability entirely for those dates. This makes you unavailable for that event only.
- Save and Repeat as Needed
- Select Save changes, then repeat on any other event types that need unique blocked times.
Key Notes & Limitations
- Date-specific hours set inside an event type apply only to that event type. They do not change other event types' availability.
- Use a custom schedule. If the event type is using a shared schedule, editing it will affect every event type that schedule is active on.
- No need to place holds on your connected calendar; this is managed directly in Calendly per event type.
Frequently Asked Questions
Q: Will this affect all of my event types? A: No. This will only impact the event type where you set them, as long as you're using a custom schedule. Other event types keep their own availability settings.
Q: I set date-specific hours but nothing changed on my booking page. Why? A: Check that the schedule holding your date-specific hours is applied to that event type using the Active on dropdown, then run the Troubleshoot Tool on your booking page to see what else may be blocking the time.