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Community Member
August 3, 2026
Question

Best way to schedule the same service at multiple office locations with different availability

  • August 3, 2026
  • 1 reply
  • 5 views

Hi,

I have a question about the best way to set up my Calendly events.

I offer the same service at three locations:

  • Suburb A (in person)
  • Suburb B (in person)
  • Virtual (for selected services)

The challenge is that each physical office has different days and hours of availability. For example, if I'm working in Suburb A on Monday, I'm not in Suburb B at the same time.

My web developer would like to embed one Calendly event for each service and let the client choose the location from a drop-down list.

My concern is that if one event offers multiple locations, a client could choose a location where I'm not actually working at that time.

My questions are:

  1. Can a single Calendly event have different availability schedules for different locations?
  2. If not, what is the recommended way to set this up?
  3. Is creating separate event types for each location the best practice, with the website directing clients to the appropriate event?

I'm looking for the simplest and most reliable solution.

Thank you!  Paul 

1 reply

David
Community Manager
Community Manager
August 4, 2026

Hey ​@Paul65300 - Thanks for reaching out!

  1. No, a single Calendly event cannot have different availability depending on the location
  2. My recommendation would be to have different events setup for each location, then configure them via a Routing Form  so Invitees can select what their preferred location is, then get routed to the event automatically!
  3. Yes, the Routing Form would be the best way to do this. 
     

This is something that’s been requested before, so I’ll pass it on to our product team to review! Hopefully we see more on this in the future. :)