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connector for exporting current appointments

  • May 13, 2026
  • 5 replies
  • 87 views

Hello,

Enterprise level plan user as a school. We have multiple different employees and student employees that do not need a Calendly account but need access to the appointment info. Currently that is being done daily via a person exporting the data for multiple people and updating a shared excel spreadsheet. I know this is ludicrous and can be done automatically but I can’t figure out how. Zapier? Looking for ideas. Using AI is out of the question due to handling student data and federal regulations. Thanks. 

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5 replies

David
Community Manager
  • Community Manager
  • May 13, 2026

Hi ​@Dustin6467 - Thanks for reaching out!

Yes, your two main options would be using Zapier, or configuring it manually using the API (Which requires help from a developer).

Personally, I've used Zapier to pull my meeting data into a Google Sheet, and its quite simple to configure! You can follow our full walkthrough here: https://calendly.com/help/calendly-zapier

Let me know if you have any questions! 


  • Author
  • Community Member
  • May 18, 2026

Would using webhooks or power automate be easier? Currently our school has a basic plan for power automate. Adding zapier for an approved software for my school will take months. VS microsoft is already approved. Thoughts? Thank you. 


David
Community Manager
  • Community Manager
  • May 18, 2026

Hey ​@Dustin6467 - Should work just fine!

I grabbed a help center article on this that should walk you through everything you need to know: https://calendly.com/help/calendly-microsoft-dynamics-365-via-power-automate

Let me know if you have any questions!


  • Author
  • Community Member
  • May 18, 2026

This is great. Is there a webhooks article too for what I am looking for? Thanks.


David
Community Manager
  • Community Manager
  • May 18, 2026

Absolutely! You can find this over on our developer page here: https://developer.calendly.com/api-docs/4b402d5ab3edd-calendly-developer