Different duration per host in a Collective Event?

HI ​@Francisco82 - Thanks for reaching out.

Unfortunately Calendly does not support a workflow like this. All users included in the Collective event would be booked for the same time. I think the closest you could get it by switching the event to Email Confirmations which gives each user a separate Calendar Event - This way, the CEO could go in after it was booked and edit the calendar event to 30 minutes, but it would still remain the full 90 minutes for everyone else.

I’ll leave this thread open in case anyone else in the community has any other ideas, I’m sure that someone has run into this before.

Let me know if you have any questions.

Hi ​@David! Thank you very much for your quick and clear response — I really appreciate it.

I would be very grateful if anyone else in the community has additional ideas on how this could be handled without requiring manual adjustments afterward.

We have been considering a possible workaround: for example, linking a 30-minute meeting with a 60-minute meeting. The idea would be that all three participants join the first 30 minutes, and immediately afterward the remaining two participants continue with the additional 60-minute session.

Has anyone tried something similar, or found another way to structure this within Calendly?

Thanks again for your support!

Hi ​@Francisco82 - Some users have done this, yes. This is possible through the redirect function within the event settings (You can read more here: https://help.calendly.com/hc/en-us/articles/360040257613-How-to-redirect-invitees-to-another-site-after-booking)

The difficulty is if the Invitee is booking these events, theres a possibility where they don’t book times close together. So you might have the 30 minute meeting at 1pm, but the 60 minute meeting at 3pm. But if you’re the ones booking it on their behalf, I think what you suggested could work here.

Hi ​@David ,

thanks a lot for the tip. Unfortunately, it is exactly as you assumed: We send the link to the customer, and they select the time slot themselves. If the customer now has to book two separate appointments, it is very likely that these times won’t be consecutive — or may even end up on different days. That is something we absolutely want to avoid.

I was hoping there might be a way to add some kind of dependency or rule. For example, Calendly could check the calendars of the three organizers to find a 30‑minute slot for Person A, and then a matching slot for Organizers B and C where they have 30 minutes + an additional 60 minutes available — and then only show the customer those connected time slots.

Since this isn’t possible at the moment, we will probably handle it as follows:
We will create a 30‑minute Collective Event with Organizers A, B, and C and call it “Kick‑Off Meeting.” Once the customer has booked this meeting, we will send a second scheduling link for another Collective Event (90 minutes) with Organizers B and C.

Is there any way to automate this second step? Meaning: Once the customer books the Kick‑Off meeting, an automatic email is triggered that sends the link for the second (90‑minute) meeting?

Thanks again for your support and best regards from Fulda, Germany
Francisco

Hi ​@David,

great, many thanks. I will try it out.