How do I use Calendly to have vendors book a lunch and learn time with me?

Currently I send an email to each individual vendor with a couple of date options, wait a couple of days for their response, then move onto the next vendor. This causes alot of back and forth with all the vendors all while more than one wanting the same date. I am looking at how to be more efficient with sending out the available dates to multiple vendors, all at one time, and them registering themselves “first come-first serve”. The schedule would be 12-1pm on alternating Wednesdays. Once a vendor registers for a date, that date should be unavailable for another vendor to register.

Great, in this case, the one-on-one event should do just fine. If you use a Group Event, it would allow multiple vendors to book at the same time, so using the one-on-one event should prevent them, but also still be able to add users from their end to the meeting if needed. They can do this after booking by adding them as a guest, or by adding them to the event on their calendar.

let me know if you have any other questions!

It would be more for the purpose of coordinating the available dates and I will send out a separate Outlook calendar invite. The vendor can add someone to the Outlook invite.

I have chosen Date-specific hours (alternating Wednesdays) but the preview is showing every Wednesday. For example, I do not want Jan 15 as an option, but it shows on the calendar.

Hi ​@Dena41680! Happy Monday! I appreciate your patience here.

In this case, the next thing you’d want to check is ensuring all weekly hours are removed from the availability page. Right above where you set Date-specific hours, you’ll have the option to set Weekly hours. In your case, since you don’t want this recurring every week, you’ll want to unselect it here:

Can you try unselecting this and let me know if it works? Thank you!

David, thank you so much for all the information! This is working out great for us!