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Question

Hybrid work

  • April 21, 2026
  • 1 reply
  • 1 view

Hi,

 

I’m sure this has been asked before, but there has to be a simpler way of enabling conditional location availability than via routing. Here is our use case:

 

Financial Advice firm with 7 advisers, many of whom have 1-2 days per week working from home and the rest in the office. They are availabel for remote meetings all week and in person meetings in the office. We have 5 different types of meetings - Initial meetings, plan presentations, review meetings and catch up meetings. All of these require varying levels of pre-work so we must retain these to apply different booking rules to each.

 

We currently have the 4 admin managed events. I’ve now been playing around with creating an additional 4 managed events for these meeting types and separate availability profiles, but for remote only meetings. Fine.

 

Then I’ve realised I need to create 4x7 = 28 different routing forms to enable clients to book meetings for:

  1. the right adviser
  2. the right type of meeting
  3. the right meeting location
  4. then finally book their actual meeting

There has to be an easier way to manage this? If there isn’t yet can I please request it is added to the roadmap as everyone is now doing hybrid work.

1 reply

  • Author
  • Community Member
  • April 21, 2026

As a follow up to this, the process above actually won’t work for us as we need to apply daily and weekly meeting limits to each event type and global meeting limits per day and per week to ensure smooth operations and service delivery to our clients.

 

By creating two separate calendly events for the same type of meeting clients could book double the number of that type of meeting each week than desired, which defeats the purpose of the meeting limits.

 

So, we desperately need a workable solution to hybrid work that allows us to still apply all of our meeting limits.