I can't seem to have a different calendar connected to a new event.

Hi ​@Greenpoint11222!

While each Calendly account can check multiple calendars for conflicts, it can only add events to one calendar - which is what you’re observing with the foster interview and adoption interview calendar situation.

If you need foster and adoption interviews to land on two separate Google calendars automatically, there are two main patterns that work:

• Create a separate Calendly user for each calendar (recommended pattern)

  • User A connects to the Adoptions Google calendar and owns the “Adoption interview” event.
  • User B connects to the Fosters Google calendar and owns the “Foster interview” event.
  • Put both users in the same Calendly organization and (optionally) on a Team page, so you can still share a single page that lists both event types.

• Use one “add to” calendar, then mirror events elsewhere manually or with rules

  • Keep one primary Google calendar selected as “Calendar to add events to.”
  • Use Google Calendar’s own features (color-coding, secondary calendars, filters, forwarding, etc.) to organize or copy events into other calendars after they’re created.
  • This doesn’t fully separate the calendars, but it does keep things visually distinct.

Hope this helps!

we are a single seat subscription..we’d need to add a seat for the first option, right? which is another cost (we’re a small non profit so can’t do that)

Yes, the first option would require a second seat - and I get it, not an option for everyone!

I think your best bet here would be using a mail filter. Basically the way this works is that you’d have one email address that receives all Calendly bookings. You then setup a rule that says “if email is from Calendly and event title includes ‘foster’, then forward to foster email” and same for adoption.

The conundrum with this is that forwarding alone doesn’t add it to the recipients’ calendar. You’d have to do a quick ‘add to calendar/accept’ after forwarding which might not be a problem since the original calendar would be blocked off anyways. There are some more complex workflows you could do with Zapier (the free version works if you’re dealing with 100 or less of these each month) but I don’t want to throw that at you right away! It’s a beast to setup on the Zapier side. :)

Also a quick search revealed you are a cat rescue. Share a cat with us! We love meeting the animals of Calendly!

If i have both events going to the same calendar...how do i make sure that each event doesn’t block out a time for the other event to be booked?

Hi ​@Greenpoint11222 - In this case, you can setup rules within the event to allow one to book over the other, so you won’t run into any blocking issues. I put together a guide you can read here: 

Let me know if you have any questions!