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Peter83836
Community Member
September 24, 2026

Replacing an Admin on the Free Plan

  • September 24, 2026
  • 3 replies
  • 17 views

I am new to Calendly  and on the FREE plan.   I am  the Calendly owner and had two Admins.  I need to replace one of the admins who is no longer with company.  I deleted this person and it seems I can no longer add a new admin.

Alternately, could I have transferred that exisitng seat to another employee?  Appreciate any advice.

3 replies

David
Community Manager
David
Community Manager
September 24, 2026

Hi ​@Peter83836 - Thanks for reaching out!

This is due to being on a free plan. When you sign up for a Calendly account, it puts you on a Teams Trial so you can try out everything Calendly has to offer. During this time you can also add users to your organization.

However, once you’re moved off the trial and put on a free plan, you are technically limited to 1 person in your organization at a time.

If you’d like to add new Admins to your account, I’d recommend upgrading to at least the Standard Plan - But you can read up on what all plans have to offer here: https://calendly.com/pricing

Let me know if you have any questions!

Peter83836Author
Community Member
September 24, 2026

Thanks for clarifying David. I appreciate the clarity as I’m new to this exciting technology.  

In addition to myself as owner, I currently have one person registered as an admin.  I was hoping to replace the person who left with an alternate associate….so organization would retain three spots in total.

Thanks for forwarding the Calendly pricing.  On the $10 per month plan, are you limited on the number of associates?  Would this only give me one extra seat...for a total of three?

Separately, we somehow lost the link to Calendly on my website so it is not functioning.  Yesterday, I updated Calendly with company logo and personal photo...perhaps that changed the settings or triggered the need for a paid plan.

Appreciate your help David.

David
Community Manager
David
Community Manager
September 24, 2026

My apologies, I should have clarified!

Billing is done by the number of seats you have in your organization. So for three users it would be $30/Month, then an extra $10 for every user you add beyond that!

Regarding your link - Was this a team/collective event by chance? It might of been a paid feature that disabled when you were downgraded to the free plan.

Let me know if you have any questions!

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