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Space56458
Community Member
March 27, 2025
Question

Setting up a shared boardroom using Calendly

  • March 27, 2025
  • 12 replies
  • 257 views

We are a new shared office workspace and I need to set up a shared boardroom so that our tenants can book it and we don’t have conflicts.  We already use Calendly to book tours of our facility and we have attached that to info@mydomain.com I have found some instructions on how to set up a shared boardroom and it says to create a new event type and then to create a collective event type.  When I do that it prompts me to invite a user.  If I invite user customercare@mydomain.com does that mean that calendar will be the calendar used for the shared boardroom?  In other words I should not use my personal work email or my work calendar will be jammed with bookings for the boardroom?  

I also appear to have to pay for another user to create a shared boardroom? I assume that is correct?  

 

Thanks

Derek 

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Space56458Author
Community Member
April 4, 2025

ah, I see that now if I double click on the invitation.  I assume you can’t cancel meetings in the past?  In other words of someone had the boardroom booked and didn't use it they can’t go back in and cancel it after the fact.  I am fine with that because even though they didn’t use it, they had it booked so nobody else could use it.  Thanks ​@David 

David
Community Manager
David
Community Manager
April 4, 2025

Hi ​@Space56458 - Yes thats correct. However, for meetings in the past you can mark them as a No-Show in your meetings page, but thats it.

If you have any other questions let me know - Glad to hear its all working out!

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