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Do you ever get the low battery warning on your mouse or trackpad and a fleeting thought of “I just charged it. Again already?” floats through your head? It really shouldn’t be a surprise seeing as we toggle between different apps and websites 1,200 times a day. If you then add in how many clicks you need to make on each website or application, it’s truly a wonder our peripheral devices can make it as long as they do!

Needless to say, we’re on board with nearly anything that helps cut down the “toggle tax” which is a big reason why we love browser extensions. But we especially love the Calendly browser extension. Why? We’re so glad you asked. (You were going to ask, right? Right.)

 

Book Meetings Live on a Call

It’s fair to say we’ve all had that awkward moment of “Is next Tuesday at 2pm good? Yeah? Cool” and then realizing you were going to send over your Calendly anyways because it makes booking easier and workflows are life. But now you’re like “But we know the date and time!” which puts you in a bit of a situation. To Calendly link or not to Calendly link?

But fear not… anymore. Our new and improved extension can help you skip the scheduling link and book that meeting in real time. Less awkwardness, more efficiency. And best of all? The meeting stays connected to all your glorious automations, including locations, reminders, and notifications.

Learn more about scheduling in real time here.

 

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Book Over Blocked Off Time

But wait. WAIT! There’s more! Have you ever had that moment of “I actually can meet next Tuesday at 12 during my lunch block”. But you really just don’t want to go do the whole remove the block > send the link > someone nabs the open block thing? We get it. When you’re scheduling in real time, you (not to be confused with everyone else) now have the ability to schedule outside available hours, book over internal work blocks, and override rules like minimum scheduling notice - all from the full calendar view.

Learn more about booking over meetings here.

 

Keep Track of Contacts

We’re not too proud to admit that sometimes it’ll be about 90 seconds before a meeting when we realize “I have no idea who I’m meeting with and if I’ve met with them before” Queue panicked inbox searching. Did I do this earlier today? Yep.

A new feature we’re entirely too excited about is the Contacts tab. This fancy little tab serves a few purposes ranging from saving you in that panicky 90 seconds pre-meeting to facilitating future meetings.

If you’re preparing for a meeting, head on over to the Contacts tab and click on the name of the person you’re meeting with. This quick foray lets you see who you’re meeting with, skim contact details, and check out your scheduling history. Goodbye inbox searching!

If you’re looking to grab a new chunk of time or plan ahead, Contacts also makes booking time so very easy. Book a new meeting right from your contact’s page from any of your available event types.

Learn more about Contacts here.

 

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Want to learn more about the extension and all the cool things it does? Head on over the Calendly Blog to read more.

Don’t have the extension yet? Calendly’s extension is free for all users, and it’s available on Chrome, Edge, and Firefox.

I always enjoy Calendly's updates. Is there a "max # of sessions per event type" feature on your product roadmap? We use Calendly exclusively for booking research calls and we always have a maximum number of bookings that we're targeting. This currently requires keeping an eye on the running total of bookings then quickly turning off the event, or using the "max # of events per day" within the event type over a specific number of days to get to the desired target – this doesn't give us a ton of flexibility.


Warm regards,
Alisha 

Hi Alisha,

We’re glad you enjoy Calendly’s updates!

Offering different controls around event settings - by event, by date range, etc. - is definitely something we’re looking into, but no precise timeline at the moment as to when we’ll see the functionality.

Will we be able to book meetings on behalf of contacts that are usually paid events?
In high-touch environments it can be helpful to collaborate directly with the client while you have them to secure the next service. Ideally, we can use the same event type that otherwise required a payment.

Hey @Enoma - great question! Right now, you still won’t be able to bypass payment collection on an event type that is set to collect payments. 

To work around this in your specific use case, I suggest cloning your paid event types so that you have a secondary, identical event - removing the payment collection setting from that clone - and making the cloned event “secret.” This way, invitees cannot access it, but you can, and you can use those clones to book on behalf of invitees when necessary.

I know this isn’t exactly what you hoped for - but it works! I hope this helps.

Has the date overrides view changed in Calendly when viewing on a laptop? I used to be able to see a calendar view - today I just see a list of dates and overrides?

Has the date overrides view changed in Calendly when viewing on a laptop? I used to be able to see a calendar view - today I just see a list of dates and overrides?

Hey there Janine -- great question!

What is most likely the case here is some confusion surrounding where you are viewing date specific hours you have added, as where you view it determines how it’s viewed/what it looks like. 🤗 
If you head to your “availability” tab > select a schedule there > add “date specific hours” on that schedule > you will see the date specific hours in a list to the right of the schedule: 

Date specific hours as they appear on an Availability Schedule under the “availability” tab

If you head into an event type > click into “scheduling settings” > click your schedule > click “add date specific hours” and add them > you will then see those listed under the editor to the left as well as displayed in calendar view on the booking page preview to the right: 
 

Date specific hours as displayed in the event type editor/settings

Check out the short Loom video I made for you, below -- in it I go over where you can view date specific hours and what that view looks like, currently:

I hope this helps!

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