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Community Member
October 17, 2023

Add rule to limit / set maximum number of meetings of a type per week

  • October 17, 2023
  • 102 replies
  • 6528 views

I have appreciated the ability to limit the number of meetings of a certain type that can be scheduled per day (under ‘additional rules for your availability’)… but would LOVE to be able to also limit the number of meetings of a certain type per week.

 

My situation… for 2024 I have a personal goal to host a new acquaintance for lunch once a week… but afraid if I use my standard lunch Calendly invite with this group, I could end up with multiple in the same week… and I would prefer not to have to manually block my calendar to do so.

This topic has been closed for replies.
Pinned Reply By Sean Marlin

Hi all, a lot of different types of asks in here associated with Meeting Limits. Just to update everyone - Meeting Limits can be set at increments of total per day, week, and month. Additionally, they can be set per event type as well as per host. Setting per host is a new feature we are very excited to announce. You can read all things Meeting Limits here - How to set meeting limits

102 replies

Kelsi
CalPal Emeritus
January 22, 2024

@Michael37386 and @Malik37110 - thanks so much for adding your use cases and feedback to the pile! We will make sure this makes it into our January product feedback roundup and continue to update when we find out anything new! We can assure you our product team understands this is a widely requested feature and it’s on their radar for the future! =) 

Kelsi - Calendly Community
Community Member
January 26, 2024

Upvoting this as well! I am a postpartum doula and I provide overnight support (that’s a product request for another day). I only want to provide 2 overnights per week. I would like the client to be able to select which two nights work best for them so I typically leave every night as “available.” But, it defeats the automation aspect of this program when I still have to go back and forth with clients on what days they want and remind them to only pick two. I would really like them to pick the two nights they want for the week directly and automatically through the system. Weekly limit on event types! 

 

Thanks! Really looking forward to this update!

New Community Member
February 11, 2024

Upvoting this! I have the same problem as FTSDoula. I’m scheduling podcasts and my team can’t edit fast enough to do more than 1 per week. We really need this functionality for limiting one per week as the workaround still has us having to communicate with guests regularly more than seems professional.

 

Please fix this otherwise we’ll have to cancel and switch tools!!!

Big calendly fan, but saving time is the key reason we use Calendly.

New Community Member
February 15, 2024

Weekly & Monthly limits! 

I am happy to meeting with wholesalers and outside venders but only 1-2 a month (and want to do it under my normal non-limited avaliability). Not having this ability makes me unable to make this meeting type open to be scheduled on my calendar because I will be overwelmed.

Community Member
February 16, 2024

You have my vote for this missing feature as well! It would be best if we could set a limit for each event type for a customisable time period (7 days, 30 days, etc.).

It would be even better if there was a global limit that we could set for all event types, so you could control the maximum amount of both individual event types and all meetings our clients can book through the tool. As an account manager, we use Calendly to schedule a wide variety of meetings with our clients, and being able to limit the amount per meeting type is not always enough, even if we set the minimum notice to several days.

New Community Member
February 18, 2024

Upvoting! I’m a project manager and accountability coach on client calls all day and need to limit the number of coffee chat/networking calls to 2/week so I can focus on revenue generating activities. My clients are all busy coaches and consultants who could make good use of this feature too. Creating boundaries around our time is a pillar of our work. Thanks!

New Community Member
February 18, 2024

Upvoting this too! I really need this to help with podcast interview scheduling. I can only do one a week max, but I often schedule multiple at the same time. I want to be as flexible as possible with their time, so only having one open window does not work. 

Kelsi
CalPal Emeritus
February 18, 2024

Upvoting this too! I really need this to help with podcast interview scheduling. I can only do one a week max, but I often schedule multiple at the same time. I want to be as flexible as possible with their time, so only having one open window does not work. 

Hey there! Consider your voice heard. In the meantime, for your specific needs, you might consider our One-Off Meeting feature - click the link to check it out and learn how it works! Likewise, our Customize Once and Share feature might suit your current needs until (hopefully!) this feature you are all requesting is (possibly!) implemented in the future! I hope this helps. Have a great week! 

Kelsi - Calendly Community
New Community Member
February 19, 2024

Setting a maximum per week per event type is a feature urgently needed for me.  I’m a mortgage adviser and while I can onboard 5 clients a week at the moment I have to do this by limiting availability to one per day so I don’t get overwhelmed however I’d be happier if I could set this to 5 per 7 calendar days as it wouldn’t matter if the initial appointments were concentrated in one point of my week, but I still want to give the flexibility of 5 days of availability and multiple times. 
 

Further, if other event types are also booked in a maximum booked times per day or week over an individual event, set of event types, or all event types would be amazing. 
 

ie do not offer availability for event time one on Monday if total event time booked exceeds 4 hours. 

Kelsi
CalPal Emeritus
February 19, 2024

@Jamie51387 thanks so much for adding your use case in for this feature request! We are making sure to loop it all back around in our feedback for the product team. Have a great day! 

Kelsi - Calendly Community