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Community Member
October 17, 2023

Add rule to limit / set maximum number of meetings of a type per week

  • October 17, 2023
  • 102 replies
  • 6537 views

I have appreciated the ability to limit the number of meetings of a certain type that can be scheduled per day (under ‘additional rules for your availability’)… but would LOVE to be able to also limit the number of meetings of a certain type per week.

 

My situation… for 2024 I have a personal goal to host a new acquaintance for lunch once a week… but afraid if I use my standard lunch Calendly invite with this group, I could end up with multiple in the same week… and I would prefer not to have to manually block my calendar to do so.

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Pinned Reply By Sean Marlin

Hi all, a lot of different types of asks in here associated with Meeting Limits. Just to update everyone - Meeting Limits can be set at increments of total per day, week, and month. Additionally, they can be set per event type as well as per host. Setting per host is a new feature we are very excited to announce. You can read all things Meeting Limits here - How to set meeting limits

102 replies

New Community Member
August 1, 2024

Upvoting -  Cal.com has had this feature for a very long time now. They have a $15/mo or $144/year Teams plan that looks very attractive at this point, and appear to have all the most important features, maybe more.  I’m thinking about switch over to them if this doesn't get released soon. How can you not expedite this feature given all this feedback for a thread 9 months old? I’m sure there are older threads too requesting this feature.

 

This weekly limit caters to businesses who need maximum flexibility for their customers schedules but need to limit a number of appointments in a given week. My customers drop of items to be serviced, So if my max appointments are 10 per week, I can only divide this up based on how many customers I expect to see on a given day of the week, about 2-3 per day. But on a certain week I may have 6 customers needing to drop off on a Saturday. Setting the daily limit to 6 per day would mean that all my other days could be filled with 6 appointments too and I could potentially have 30-40 bookings in a week and I would have issues with storage and turnaround times.

New Community Member
August 6, 2024

I’d also like this feature, I offer ONE free call a week and once it’s gone it's gone, but Calendly isn’t allowing that functionality right now! 

New Community Member
August 9, 2024

Would love a weekly limit feature! I work part-time as a tutor for a college consulting company (as do most of my co-workers). Many of us have full-time commitments in addition to tutoring and need to limit the number of meetings our students can book with us per week (not just per day or a certain time slot).

Employee
August 13, 2024

I am excited to share that we will be addressing this soon in an upcoming release. 

We will be providing customers the ability to add additional limits to their event type by choosing a daily, weekly, or monthly limit per event type.

 

Daily limits will be expanded and named Max limits, and allow customers to add multiple limits at once!

If you have any more questions or feedback please feel free to reach out to me!

New Community Member
August 15, 2024

I also need this feature desparately. 

New Community Member
August 22, 2024

Hi @Roxy Kellogg that’s fantastic news! I just found this thread looking for exactly this feature. Do you have a sense for when these updates will hit prod? Thanks!

New Community Member
August 26, 2024

An ETA on this feature would be much appreciated. 🙏

Community Member
August 28, 2024

I’m glad this is happening. I’d very much like to be able to set the number of meetings that I’m available for on each day of the week for each meeting type. This would be something users could access under the scheduling settings for each event. Thanks!

New Community Member
August 29, 2024

I have appreciated the ability to limit the number of meetings of a certain type that can be scheduled per day (under ‘additional rules for your availability’)… but would LOVE to be able to also limit the number of meetings of a certain type per week.

 

My situation… for 2024 I have a personal goal to host a new acquaintance for lunch once a week… but afraid if I use my standard lunch Calendly invite with this group, I could end up with multiple in the same week… and I would prefer not to have to manually block my calendar to do so.

I agree! This would be INCREDIBLY helpful!!! I would like to offer clients maximum flexibility for booking times BUT only permit three bookings per week, as an example. I am a seamstress who does alterations. During high school homecoming season, I can accommodate up to 3 extra dress bookings per week. Limiting it to one day per week with maximum three bookings, or three days with one booking each is still more restrictive than is realistic for clients with busy schedules. However, I cannot add additional timeslots because the danger of overbooking myself beyond my work capacity is a real problem. (Client meetings take 30-90 minutes but can result in 1-4 hours of behind the scenes work.)

I’m sure the code behind it isn’t that simple, but the ability to limit the TOTAL bookings of a type (or even multiple types) per week would be incredibly freeing for me. I’ve returned to manual bookings for the most part, because clients need flexibility yet opening up my Calendly hours actually caused a huge problem during prom season last April. I need FLEXIBILITY while limiting CAPACITY.

Without this capability, Calendly is either a crippled tool or a serious liability to my business. It’s sad, because the potential for online booking is so powerful.

New Community Member
September 2, 2024

Just came looking for this feature too, and was SO relieved to hear it’s set for an upcoming release.  Agree with @PeteLead that an ETA would be helpful.  Are we talking about 2 weeks away, or 3 months away, or longer?  Are we talking the NEXT release, it’ll be here, or just some release in the future?  @Roxy Kellogg - can you give us any general timeframe to help manage our expectations?