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How do YOU use Calendly?

How do YOU use Calendly?

Got a weird or wacky use case? Got a Calendly setup that is making all the difference? Share your story with the Community.

50 Topics
155 Replies

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50 Topics

Nathan42154Community Member

asked in How do YOU use Calendly?

“New Schedule” in the Availability settings seems to be gone

I just noticed that the ability to create individual “schedules” in the Availability settings seems to be gone, and I can’t help but wonder why one of the most useful features in Calendly was removed. Previously, I could set up different schedules like “Free Sessions,” “Paid Sessions,” “Client Sessions,” or “Sales Sessions” and apply them to specific event types as needed. This made it so easy to manage my availability and tailor it for different purposes. Now, it seems we’re limited to managing everything under one default schedule, which feels like a step backward. It’s making scheduling less efficient and more time-consuming for those of us who rely on this flexibility. Was this change intentional? If so, is there a replacement feature in the works, or is there some workaround that I might have missed? I’d love to hear how others are handling this change or if Calendly has plans to address this.

CurtisHCommunity Member

asked in How do YOU use Calendly?

Moving Appointments in Outlook/Teams

Hi, I have some questions around moving appointments. If i’m manaing my outlook calendar and I have an appointment today scheduled from calendly at 10 AM, and I drag and drop that appointment to 3 PM. The participant gets sent a reminder email and the appointment is updated in my Outlook, does Calendly ever update that in their system as the new time. When I use this means to reschedule (Drag n Drop) it seems like Calendly does not update backwards from outlook. If I do this for sake of efficiency and not having to click through the booking page, will it impact my analytics?

outdoorhikingCommunity Member

posted in How do YOU use Calendly?

Frustrated by removing "Schedules"

I’m frustrated Calendly removed the “Schedules” functionality. I hold an event once a month for an hour where I want to be only available for that event and not allow any other event types from scheduling something. I used to be able to do this, but Calendly removed the feature with an update. Support told me I could manually input these specific dates on every other event type (8-10 of them). This would take hours. It’s should be really easy to set a schedule and apply it to multiple event types. The time off feature is useless because it blocks it across ALL event types. I can already do that on my own calendar. Is this something other people were using? If so, please let Calendly support know or comment below.

StarTekCommunity Member

asked in How do YOU use Calendly?

Not Able to view my intermitted schedule.

When I create an event and I schedule myself for only 4 hours. I get this error and I don’t get the Boxes for the recipient to choose there time.

John20052Community Member

posted in How do YOU use Calendly?

new availability layout

Removing the ability to have multiple availability schedules severely limits how our organization utilizes Calendly. Is anyone else having similar issues with this unannounced “upgrade”?If this change was anticipated, why let users spend hours learning and developing there events only to take it away without announcement?Frustrating to say the least with being the one who was the champion for this to be a solution for our company.

DaVinciAcademieCommunity Member

asked in How do YOU use Calendly?

Date-specific hours not showing

I have 5 events for my customer with date-specific settings.But since this month i think, all the Calendy events display No Available dates? Is this a bug, because it worked before? We really need these options this way because of an education fair in January 2025.https://calendly.com/afspraak-davinciacademie/ Is there something changed in Calendy in the last 2 months? Regards,Tony (on behalf of DaVinci)

PunctualLibrarianNew Community Member

asked in How do YOU use Calendly?

Calendar view in availability tab gone?

Hi! I just spent quite a lot of time trying to find the calendar view in the availability tab, which I had just been using two days ago. I see from the updates that the UI changed yesterday. I would really like the calendar view back, if possible!

Jord.1992Community Member

asked in How do YOU use Calendly?

Set Repeat/Recurring Appointments

I see others have previously inquired about this and I’d like to drive home the feedback and ask that it is pushed with priority to your dev teams/product teams.I have found Calendly to be nearly perfect in every respect save this one. All of my meetings are weekly, and each week I need to remember to go in and REBOOK all of them for the following week.Several user notes here:I want to be able to, from the booking screen where I type in the users name/email, set the meeting to Repeat → Weekly and set the date until which this weekly appt goes (with one of the options to be indefinitely). In the meantime while this feature is ironed out, I would appreciate the option to ONLY send the Reminder email 24-hours in advance - not a ‘confirmation of booking’ email. This way, my patients don’t know exactly when I rescheduled them in for the next week, only that we have a set weekly appointment that they will receive a reminder for every week at the same time. To be clear, I want the reminder em

Natia73184Community Member

asked in How do YOU use Calendly?

Calendly scheduler page

Hi, I want to use calendly to schedule 1:1 sessions with around 50 experts. I want students to be able to:Choose from the experts, see their availability and then schedule. Choose their preferable time and then see who is available for session on that specific time. Is that possible?

Kevin47806Community Member

asked in How do YOU use Calendly?

Customer not being added to my calendar

When a customer selects a time for a meeting, it add myself and co-host to my calendar but the customer is not included. They receive a separate calendar invite and we aren’t included on that one. If I manually add them to the one that was scheduled on my calendar, they now have 2 calendar entries.

Dr.23182Community Member

posted in How do YOU use Calendly?

Moving appointments back and forth between employees

Depending on the size of our clients, we sometimes need to reschedule booked appointments within our team. Unfortunately, Calendly always cancels the original appointment and creates a new one when rescheduling. The "appointment cancellation" email causes a lot of confusion for our clients. Simply blocking the new time in the calendar of our senior while keeping the old appointment active isn’t a good option either, as it negatively impacts our booking stats.Have you had similar experiences? How do you handle this?And is there any hope that Calendly will address this issue in the near future?

Louis HRCommunity Member

posted in How do YOU use Calendly?

Event types display different colors on Google Calendar

Hi there!I know it's not possible at the moment, but I wanted to ask if it will be developed in the near future. I am in HR and need to interview people from various countries. Having different colors for each meeting based on their language would help me a lot.I promise to send flowers to the programmer who makes this happen. Thanks!

Maria25007Community Member

asked in How do YOU use Calendly?

how to accept booking from work email only?

How can we configure calendly calendar forms to accept booking using work emails only ( email field should reject booking from gmail, outlook, live.com like public mail domains)

ladiesofhiphopCommunity Member

asked in How do YOU use Calendly?

Why is calendar view in availability tab gone?

This is really the ONLY thing that sets you apart from other calendar managers. Please add it back or I can just go with a cheaper version like TidyCal

Leah11716New Community Member

posted in How do YOU use Calendly?

Removed Calendar view from a product called "Calendly" ??

I have spent too much time away from my business to figure out what is happening with Calendly. Only to realize that Calendly has changed its product. Calendly removed the CALENDAR view from their product offering. They removed the thing they’re named after?! It is the entire reason I purchased an annual subscription four weeks ago. Now, I am stuck with a product that is not useful to me. I have read in other threads you’re stuck with the annual subscription. However, I’m considering disputing the charge unless I get a refund from them since this product is now completely different from what I signed up for. OR , they need to add the calendar view back. This is unacceptable. I think it’s funny they made this post 2 hours ago and shut the comments off because they know how many people will be unhappy with the change, and they didn’t even bother warning us about it. This update was made five days ago, and I still have yet to receive an email from Calendly with the product update. “But l

Micaela84213Community Member

asked in How do YOU use Calendly?

Waitlist option

Hi! I’m using Calendly to help customers book learning sessions, and I have a large team of people who can host these sessions. It would be great if Calendly could create a waitlist option so that if I’m not specifically available at the customer’s desired time, I could know what the customer prefers and then check with my team to see if anyone else is available to lead that learning session with the customer.

Award17802Community Member

asked in How do YOU use Calendly?

Display Round Robin Event Types on Main Calendly Page

We have replaced our One-on-One meetings with Round Robin event types. However, now our main page is blank. How do I get the Round Robin events to appear here?https://calendly.com/awardtravel1on1

nyakanneCommunity Member

posted in How do YOU use Calendly?

DEAR CALENDY ENGINEERS, MAKE NON LINEAR TIME STARTS ALLOWED

As many of you know, Calendy is a great solution to time management. Trying to connect people to accomplish things within the same time and space, without forgetting is you know, the thing we all deal with, as humans, with limited resources And if you are like me, you’re an intelligent human who, has high demands on their time but it is fairly limited and so, to keep track of yourself so you don’t fall off a cliff, you use calendy. and right now, i hate that this product is unable to help someone like me, edit the start times to reflect a later start time and early end date, despite the fact that yes, time as we understand it, moves in a predicable linear fashion 8:00 am to 9:00 am is earlier than 8:00 pm to 9:00 pm, and therefore comes first but what if you’re a weirdo like me? who gets her productive work time and collaborates with people at 10:00 pm to 2:00 am? what if you’re a new parent who’s coparenting with a partner who’s in another time zone ? what if you’re dating long di

Rica_ANNew Community Member

asked in How do YOU use Calendly?

Why does it say "0 non-hosts" on my meeting when the non-host person already confirmed?

New to Calendly. I’m just confused. Whenever someone books on my Calendly, it displays on the meeting detailss: “1 hosts (which is me) then “0 non-hosts”but when I click the details of the non-host, the details of the person who booked shows. Why does it says 0 non-hosts??

lmc-mediaNew Community Member

asked in How do YOU use Calendly?

Exporting historical availability data

Is there a way to export historical availability information through the user interface or API? I use the event exports to analyze past data, but I’d like to compare it to availability, which has changed over time. I saw the API can provide the normal availability rules, but that doesn’t seem to be a day-by-day list.

AnuragNagareNew Community Member

asked in How do YOU use Calendly?

Frustration with Calendly-Scheduled Zoom Meetings: Redirected to Homepage Instead of Joining Interview

I’ve had a really frustrating experience with Zoom meetings scheduled via Calendly. Twice now, when my interview time arrived, I received a message from Zoom saying, “Your host has joined the meeting, please join here.” However, every time I clicked on the link, I was redirected to the Zoom homepage with no meeting ID or joining link. This issue has caused me to miss two important interviews. It’s incredibly disappointing, and I hope this problem can be addressed soon. Has anyone else experienced this?

LBK28277New Community Member

asked in How do YOU use Calendly?

NEW Availability Beta

I am curious to see if anyone else besides me is having issues due to the new BETA availability feature. I wish it should have been an opt in function as it has now screwed up my flow of customers being able to reach me. I have a “day job” in addition to other businesses and rely on not only calendar sync but the ability to update my schedule during the day. The new feature does not allow me to do so and is causing a whole house of dissatisfied customers who are double booking time with the new feature and a whole host of others features. My schedule changes day to day and week to week. I am not an enterprise customer who is yet at the level where I have a main business. I had no issues until now and I had to turn off everything and managing on my own because this new feature is not it for me!

Les61085Community Member

asked in How do YOU use Calendly?

Bonjour, j’ai reçu (et aussi mes invités) une notification d’annulation d’un événement (synchronisé à l’agenda de mon compte Google). J’avais créé plusieurs événements et ils ont été annulés sans que j’en sois à l’origine. Je ne comprends pas d’où ça vient.

TonyfireCommunity Member

asked in How do YOU use Calendly?

Contact visibility

Is it possible show the entire teams contact list and not just one user at a time?

elOvieCommunity Member

asked in How do YOU use Calendly?

Prise de rendez-vous impossible

Bonjour,Je n’arrive pas à débloquer ce problème à savoir que mon calendrier à partir du 3 Septembre est complet alors que ce n’est pas le cas. Il ne s’affiche alors aucune disponibilité.Comment débloquer cette problématique? Merci.

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