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Teachers + Education User Group

This space is for educators, trainers, and learning enthusiasts who use Calendly to transform education scheduling. Explore conversations about scheduling student-teach conferences, virtual classes, workshops, and educational events.

  • 32 Topics
  • 70 Replies
32 Topics
Sean Marlin
Community Manager
Sean MarlinCommunity Manager
published in Teachers + Education User Group
Welcome to the Teachers + Education User Group!

We're thrilled to have you here! Whether you're a teacher, school administrator, or education professional, this group is designed just for you. We aim to provide support, resources, and a community of like-minded individuals to help you make the most of Calendly in your educational environment. Why This Group?This group is a place to support you in managing your ever evolving schedule. We are here to brain storm hurdles, share best practices, as well as tips and tricks for using Calendly to simplify scheduling, enhance parent-teacher communication, and streamline administrative tasks. Whether you’re scheduling parent-teacher conferences, setting up office hours, or managing team meetings, we’re here to help you make every minute count. Getting StartedDon’t be shy, we’re a friendly bunch! Start by introducing yourself in the “Welcome” thread. Share a bit about your role, your school, and how you hope to use Calendly. We have a running Poll linked >> HERE Check out our “How to” se

330
Sean Marlin
Community Manager
4 months ago
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Birgit SteinichCommunity Member
asked in Teachers + Education User Group
Collecting payments

I integrated Stripe to collect payments, but MXN can’t be chosen as currency. Why not!? Thanks! 

192
David
Community Manager
5 days ago
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fraymundo00Community Member
asked in Teachers + Education User Group
How do I make an event type available only to certain potential invitees?

Hi,I have two event types for my office hours: an In-Person Meeting and an Online (Zoom) Meeting. I want only certain potential invitees to have access to the second event type (i.e., Online Meeting). Is that possible? If so, how do I set it up?Thanks!

101
David
Community Manager
10 days ago
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Kathryn35068New Community Member
asked in Teachers + Education User Group
How to schedule a drop-in hour?

As a post graduate teacher, I would like my students to be able to book certain windows of time with me to just meet one-on-one. I’d also like them to be able to view “drop-in” times on my calendar where I’m available for drop-ins, but not bookable for 1:1s. Is there a way to do this so it’s clear when they click on my booking page?

1244
K
10 days ago
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MBCCommunity Member
asked in Teachers + Education User Group
Feature Request: make availability visible for the whole day

I’ve given this feedback to a Calendly representative before but it has not changed and I am hoping that there can be this option added.I hope I can explain this in a way that is understandable. Currently, Calendly only shows availability exactly 24 hours prior. For example, if a student is looking at my Calendly page to set up an appointment, they can see availability 2 weeks in advance. This is great, but for instance, I have many slots open after 3pm 2 weeks later, but it will not show as available until it’s 3pm TODAY. This has been a HUGE frustration for students and for us advisors since students do not understand that they are not able to see what is actually available until that time comes. At this point, it is out of pure luck if they happen to check the page at a time that shows the availability. And this is not customer oriented.Prior to using Calendly, we used Microsoft Bookings. It’s clunky but at least students/clients were able to see the availability for the entire day

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M
1 month ago
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Wagner76404Community Member
asked in Teachers + Education User Group
mais de um horário

Trabalho com locação de equipamentos, e gostaria de criar um calendário aonde o meu cliente possa locar meus aparelhos, tenho locação equipamento para varias horas, ele teria que esolher o dia da locação e o tempo que ele precisa locar. Seja 4h, seja 8h, seja 10h e assim por diante.estou usando o formulário respondi para fazer o formulário restante.

111
David
Community Manager
1 month ago
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iasurmendiCommunity Member
asked in Teachers + Education User Group
Can we translate calendly to basque?

Dear Calendly Team,We are big fans of Calendly and believe your platform would be even more useful if it were available in Basque. We think that translating Calendly into Basque would significantly expand its reach and demonstrate a strong commitment to linguistic diversity.Our team is eager to collaborate on the translation process to ensure that the Basque version is accurate and reflects Basque culture. We would greatly appreciate the opportunity to discuss this possibility with you. Thank you. 

131
David
Community Manager
1 month ago
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smitha67New Community Member
posted in Teachers + Education User Group
Rescheduling of with a specific person in round robin

I would like to be able to reschedule an appointment that is with someone specific in the round robin with someone else without having to go back through the round robin. Example: A person is out sick and they can’t make their appointment and I would like to reschedule this with another person in the round robin without canceling and rescheduling. I would like to pick a specific person and for the link to the meeting to not change (teams meeting). I just need to move to another person (Time, date, location the same). 

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David
Community Manager
1 month ago
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Patrick70727Community Member
asked in Teachers + Education User Group
Time Options

I see the default is a 30-minute meeting.  Can I add a few other options, such as 15-minute, 30-minute and 60-minute? 

315
David
Community Manager
2 months ago
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EHS28272Community Member
asked in Teachers + Education User Group
Can you create an event link prior to starting your subscription?

I dont need to start my subscription until 1 November but I need to share an event link in a news letter in October in preparation for the event. Is this possible?Is it possible to select the start date of your subscription?

384
E
3 months ago
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Brian37311Community Member
asked in Teachers + Education User Group
removing hidden events from my sidebar

When I click on the Calendly icon for quick access to my event types list, the list that appears includes all the event types that I haven’t deleted There are some event types that I’d like to retain for future use but don’t need now. I’d like to be able to remove those event types from the quick access list for the time being, so that the only event types that appear are those that I’m currently using. Is there any way to do this?Thank you. 

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3 months ago
Sean Marlin
Community Manager
Sean MarlinCommunity Manager
published in Teachers + Education User Group
Back-to-School Spotlight: How Are You Using Calendly This Year?

Hello Educators!As we kick off a new school year, we know many of you are exploring fresh ways to engage students and connect with both parents and colleagues. To that end hope we can help you better manage your time and schedule 🎒✨Are you using Calendly in any new ways this school year? Whether you’ve found a clever way to schedule parent-teacher conferences, set up office hours, coordinate team meetings, or handle something entirely different, we’d love to hear about it!Here are a few prompts to get you started:Are there any new programs or events this year where you’re leveraging Calendly? Have you discovered any creative ways to use Calendly to solve scheduling challenges unique to your school or classroom? Are there any new tools you are using with Calendly to enhance your scheduling and communication? What tips or tricks have helped you manage the busy back-to-school season?Let’s celebrate the start of the school year by sharing our experiences and learning from each other! Your

440
Sean Marlin
Community Manager
3 months ago
Sean Marlin
Community Manager
Sean MarlinCommunity Manager
published in Teachers + Education User Group
Poll: What Are You Using Calendly For?

The term “Education” is such a broad catch-all. We’d love to hear a little more about what makes your use-case, workplace, and YOU unique! Please take a second to answer this poll and feel free to add details in comments.

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3 months ago
Sean Marlin
Community Manager
Sean MarlinCommunity Manager
published in Teachers + Education User Group
How many event types do you use?

Hello Educators!We’ve been hearing a lot from the community, and one thing that keeps coming up is how helpful it would be to see examples of how others are using Calendly. So, we’re creating this thread to share and learn from each other!Show Us Your Calendly Set-Up!We'd love for you to share screenshots or short videos of how you’re using Calendly for different events in your educational setting. Whether you’re using it for parent-teacher conferences, office hours, admissions interviews, or something we haven’t imagined, we want to see it all! This doesn’t have to be super burdensome, we just want the down and dirty of the clever ways you are using Calendly to solve your scheduling woes. If you are struggling to get the creative juices going, here are some ideas on what to include:Describe the Challenge - Start by telling us, “What is the problem this event type is solving?” Are you trying to streamline scheduling for student support, coordinate team meetings, or manage school tours?

270
Sean Marlin
Community Manager
3 months ago
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DougUCSDJMCCommunity Member
asked in Teachers + Education User Group
Why I am being included in all appointments scheduled for one of my team members?

I work in a university office and my academic advising staff and I all have a round robin calendar for scheduling individual appointments with students, integrated with Outlook and Zoom. It seems to be working well overall, but for only one member of the team, every time she is set  up with an appointment it also shows up on my Outlook calendar (as a meeting between the student, the advisor, and me!) What the heck is going on, and what do I have to reconfigure to stop it?

302
D
4 months ago
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efrem87315Community Member
asked in Teachers + Education User Group
corecting invitee wrong email

How can I correct invitee wrong email? the invitee hasn’t received the confirmation date and time of the meeting due to wrong email entered, How could i fix the email and keep the same date and time video call meeting?

1241
Sean Marlin
Community Manager
4 months ago
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jclin10Community Member
asked in Teachers + Education User Group
When I make time available to people, is there a way that I can indicate that in my calendar so I don't accidentally double book?

When I make time available to people, is there a way that I can indicate that in my calendar so I don't accidentally double book? In other words, if I have office hours for my students and make those time slots available to them, is there any way that I can show in my own calendar that I’ve made those times available?

272
J
4 months ago
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Shahraiz33Community Member
posted in Teachers + Education User Group
How to Use Calendly to Schedule Group Meetings Easily

Hi everyone,I wanted to share a simple tip I’ve been using to schedule group meetings with Calendly, and it’s been working great for me! Create a New Event Type: Go to Event Types and click on “New Event Type.” Choose Group so multiple people can book the same time slot. Set the Availability: Make sure you set specific days and times when you're available. This will help reduce overlap and ensure everyone can find a common time. Customize the Event: You can add custom questions for attendees, like their meeting agenda or preferred topics, to make the meeting more organized. Share the Link: Once your event is ready, share the link with your group. Everyone can pick a time that works for them, and you won’t need to send dozens of emails back and forth. Integrate with Your Calendar: Calendly syncs perfectly with Google Calendar and Outlook, so your group meetings are automatically added to your calendar. This has saved me a lot of time when organizing group meetings! Does anyone h

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S
4 months ago
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CyberSecurityEasyDotCom123Community Member
asked in Teachers + Education User Group
Scams using Calendly: how to protect users

Attackers are using their Calendly account to send emails that contain phishing or malicious links, or place suspicious links on their Calendly, how users can protect themselves?  

2001
Sean Marlin
Community Manager
4 months ago
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Netty1986New Community Member
posted in Teachers + Education User Group
introduction

Just joined now and I am happy to be with you all

431
Sean Marlin
Community Manager
4 months ago
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Amy78074Community Member
asked in Teachers + Education User Group
Calendly doesn't work!!!! Shows I can be booked during Busy times.

The issue is not busy or free appointments - it's common sense it will work with free appointments - but it is still scheduling appointments during clearly marked BUSY appointments. It sucks with time zones and won't reflect the time zone set in outlook. Forced to use this by company who clearly can't see Calendly doesn't work!!

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Y
4 months ago
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George50818New Community Member
asked in Teachers + Education User Group
NEED more ability to move events to other Teams or Members.

NEED more ability to move events to other Teams or Members. I read the guides. But somehow missed where we could not MOVE events between teams or team members. This is a MUST. Also, NEED the ability to over-ride availability for a specific event, such as a checkmark that says “ignore availability and always show as available for this event.”

493
S
5 months ago
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Ernie55528Community Member
posted in Teachers + Education User Group
Calendly, help us! Let our customers make ONE payment to book SEVERAL slots.

It would be amazing if Calendly could let us offer customers the option to PAY ONCE to book multiple slots at a time so we can offer them a discounted prices. For example, 1 slot for a weekly lesson costs $85 ($340 if they book every week, sometimes $425 if they have 5 lessons that month), but if they book a month of lessons in advance (even if that month has 5 weeks) they only pay $320. PLEEEEAAASE add this feature. TidyCal has this feature...

461
Sean Marlin
Community Manager
5 months ago
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Natalie00216Community Member
asked in Teachers + Education User Group
round robin allowing multiple events

I work on a team of educators that frequently hosts guest speakers for our students. We use round robin to do so, so that only one of our team needs to take the time from their calendar to facilitate the meeting. However, the current round robin set-up allows for multiple events to be booked at the same time, as long as one host is still available. To avoid double booking our students (we only want one guest speaker to be presenting at a given time!), we have to manually update each host's availability after an event has been booked in order to avoid the possibility of multiple events occurring at the same time.We’ve been asking for several years now for this feature to be created - would really love to see it as it would free up a lot of tedious time spent manually adjusting availability for our team. 

385
jillian
Community Manager
5 months ago
alisabartash
Employee
alisabartashEmployee
posted in Teachers + Education User Group
Ideas for Educators: Using Calendly's new browser extension

If you work in education and are wondering how you can use Calendly’s new browser extension, here are a few ideas to get you started:Use the “Book meeting” button to schedule a follow-up in real time during a student meeting. That way, your next touchpoint is already in the books. Book over focus blocks and movable meetings when scheduling from the extension so you can prioritize student needs. Mark students as no-shows if they miss a meeting and reschedule it in one click from the Meetings tab. Review student details and see your meeting history in the Contacts tab so you show up to meetings fully prepared.If you’re interested in learning more, check out this blog post. Comment below and share how you’re using the new browser extension!

681
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Employee
8 months ago
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