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How Do I...?

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Zippee63601Community Member

asked in How Do I...?

How to add guests that are automatically added to all meetings?

How can I add certain email IDs that are always included when someone books a slot using the calendly link?I want certain people to always be in the meeting sort of keeping them in CC for all bookings?

Christi00213New Community Member

asked in How Do I...?

I have a Calendly account, want to offer my Executives time

Hello, how can I offer my executives times with my Calendly account? I have 3 executives calendars I manage and want to be able to share a link for people to pick a time that is available for them. The issue is, the times it offers only comes from my calendar (the executive assistant). Is there a way to choose a different calendar?

Cohen38128Community Member

asked in How Do I...?

Difficulty in Setting Up Custom Availability for Different Calendar Accounts in Calendly

I’m encountering a challenge with setting up custom availability in Calendly when integrating multiple calendar accounts. While I can connect my various calendars, I’m having trouble configuring distinct availability rules for each calendar. For instance, I’d like to set specific working hours and appointment slots for my work calendar and different availability for my calendar.Has anyone successfully managed to create custom availability settings for different calendar accounts in Calendly? Any tips on how to properly set this up or workarounds you’ve found useful would be greatly appreciated. Also, are there any best practices for managing overlapping or conflicting availability between multiple calendars?Thanks in advance!

HozaifahCommunity Member

asked in How Do I...?

Auto Generating Single Use Links for Large Audiences

I reviewed all the options for single use link, and it’s pretty manual. I am sending out an email to 100+ clients to book a consultation event, and need the single use link to be Auto Generated instead of manually having to: (1) generate a link, (2) copy & paste 100+ links.I am also using a routing form to enable clients to choose whom they want to meet with, and based on their answer, they would be directed to the right booking page. Can we limit the booking to a single use (single book) once the routing to the event takes place? If we leave the booking open, customers will spam our calendar with multiple bookings using different booking information, and we really need to limit this. At the moment, we manually share a single-use link with each client, but it is time-consuming.

KelsiCalPal Emeritus

asked in How Do I...?

Why won't Calendly accept my iCloud credentials when attempting to connect my iCloud Calendar?

I am navigating to my Calendar Connection page and selecting ‘iCloud,’ then following the prompts to connect my iCloud Calendar. Each time I enter my password, I am met with an error. Why can’t I connect my iCloud Calendar? It seems so easy!

Nikki72688Community Member

asked in How Do I...?

Availability not matching

The availability that I have put in my calendar is not showing up on the customer page.Example I have marked my availability for Wednesday but on the sign-up page, Wednesday is greyed out.

KatzCommunity Member

asked in How Do I...?

Was muss ich einstellen, damit alle Mitglieder der Gruppe alle Termine sehen können?

Appointments visible to all group members

MT.SpecialistCommunity Member

asked in How Do I...?

Scheduling to Multiple Calendars from One Calendly Account

I have check a few similar post and none seem to really link with my request so posting this question. I would like to setup an Event type (30 min meeting) on a registration page. The catch however is that I need the Event to basically check 3 persons calendars (3 google calendars) when displaying availability (they are in two different time zones). Is this possible and if so how? When a meeting is booked can it go to the specific user calendar based on the time selected?

Sam SEmployee

published in How Do I...?

Think your invitee isn't receiving notifications?

In this day and age, who can be expected to remember everything they have to do in a given day? Not me, that’s for sure. I have my Calendly set to send reminders to invitees and myself for my booked meetings. Safe to say I rely on Calendly notifications.Whether it be your initial booking notifications, basic reminders, or the beautifully robust Workflows, notifications are vital to the success of modern business. So, what happens if you suspect your notifications are not being received? Now don’t get me wrong, I could write an entire article on the benefits of Workflows over basic reminders, and I probably will. But for now, let’s dive into each notification type and how to troubleshoot them. Who does this affect? Booking and cancellation notifications are available to users on all plans, from Free to Enterprise. Workflows and basic text/email reminders are available to users on our Standard, Teams, and Enterprise plans, as well as the legacy Professional plan.Basic email reminders are

KhaldoonesmailNew Community Member

asked in How Do I...?

How to Enable Same-Day Appointments on Calendly?

Hi everyone! I'm wondering if it's possible to configure Calendly to allow same-day appointments. Are there specific settings I should be aware of to ensure that my clients can book an appointment with me on the same day, and how do factors like minimum scheduling notice or time slot availability affect this? Any advice or tips would be greatly appreciated!

JansherCommunity Member

asked in How Do I...?

''We couldn't add the Google Meet meeting link to your scheduled Calendly event''

Every time a meeting is booked, I get an email with the scheduled meeting but no google meet link. it says : ''We couldn't add the Google Meet meeting link to your scheduled Calendly event. Contact your invitees or update the calendar event to add video conferencing details.’’ Any ideas?

neildwCommunity Member

asked in How Do I...?

Refresh Zoom Integration: Zoom integration not working for a user whose email changed in Zoom

Hi everyone, we are on a Zoom and Calendly organization. My own email was listed differently in Zoom than what Calendly was expecting and now it says I’m “not part of your Zoom organization” but yes I am now. So the question is...how can I get Calendly to refresh the Zoom integration so that error message goes away? Thank you, Neil

MagsOCommunity Member

asked in How Do I...?

Export details for cancellations

When I export a list of cancelled calls, how do I export the person who cancelled and the reason? The report only shows "host" or "invitee". It does show the reason if the invitee cancels, but it does not show it if the host cancels it. We have multiple people that fall under “host” that can cancel and we need to see who is doing it most frequently and what the reasons are in an exported list.

Jose53034Community Member

posted in How Do I...?

Feature Request: Duplicate One-Off Meeting

Hello Calendly Team, It would be very helpful to have an ability to duplicate One-Off Meetings. For example, I have 5 people I need to meet with (separately) over the next 3 days, and the priority of these meetings takes precedence over most meetings on my calendar, so I make a One-Off that overlaps on lower priority meetings that already exist on my calendar. Right now, I have to manually recreate each One-Off. I’d love if I could duplicate the One-Off with a unique link for each of the 5 people. Thank you,Jose

slvrfshstonCommunity Member

asked in How Do I...?

Notifications Always Come Through in Eastern Time

Hello,I am having some trouble with the email notifications for events. Invitees schedule events in their time zone, which is fine, but the notifications always come through to me in Eastern time regardless of the invitee’s time zone (see screenshot 1).I only have one event type, and the time zone for it appears to be set to Central time (see screenshot 2), so I don’t know why this is happening.Any help would be much appreciated.

networkgrooverCommunity Member

asked in How Do I...?

How to require a password to schedule a meeting?

Hi all, Pretty basic question. Right now, I assume anyone can go in with the link and just schedule however many meetings whenever they want as long as there is availability. Is there a way to require a password in order to book a slot?

Marcus57687Community Member

asked in How Do I...?

No times availab

Hello, someone asked to book a time using Calendly for an interview but all dates for August shows No times in August Select a Date & Time - Calendly

Raagavendiran06086Community Member

asked in How Do I...?

Calendly Integration in react native app

Hi everyone,I'm looking to integrate Calendly into a React Native app. Is there any official package or recommended way to achieve this? Any guidance or examples would be greatly appreciated!Thank you!

MeganMeganCommunity Member

asked in How Do I...?

Minimum Business Hours

How do you handle weekends in regards to minimum hours notice? I schedule interviews with candidates and want to get them on my schedule ASAP! However, it is tough when someone schedules a Monday morning meeting after hours on Friday or during the weekend. I have adjusted my schedule to block some time which can help, but I want to be available. I really don’t want to have to put a 2-3 day delay in scheduling interviews as I’ll lose candidates.

kaylieEmployee

asked in How Do I...?

How can I have different time zones since I travel?

How can I have different time zones since I travel?

Yulia60544Community Member

asked in How Do I...?

How do I reassign my premium Calendly account from my work e-mail which is not actual anymore, but still billed to my personal account I want to use?

How do I reassign my premium Calendly account from my work e-mail which is not actual anymore, but still billed to my personal account I want to use?

Krichelle27544Community Member

asked in How Do I...?

separate calendar for website page

Hello! How can I set the another calendar in our another web page? For context, we are using a Standard plan. I have already set-up the Calendar of our Salesperson for the Event Type (Event A) on the main booking page of our website. I created another event type (Event B) for our Sales Head that should be on another landing page.The different event types/calendars are successfully embedded. But the “calendars” attached to the Event B is not the calendar of our Sales head.On the Sales Head calendly view, in the Calendar Sync page - it shows that there are 2 calendars (sales head and sales person). I’m the one managing the calendly and so she made me the owner. Upon checking the calendar sync page in my view, only 1 calendar is connected (sales person only and the sales head’s email is not seen on the “add calendar” upper portion) And so Event B on another landing page shows the calendar availability of sales person and not the head. How can this be updated? I hope my scenario is clear.

Lynda72135New Community Member

asked in How Do I...?

One recurring event with different locations

Hello,I am organization several group session with different locations.Does someone know how to manage that to allow the user to get the best experience ?I had in mind one global planning with all the sessions available no matter the location.Thank you for your help.Regards,Lynda

Ali-PruittCommunity Member

asked in How Do I...?

Creating event groups/categories with urls

I have multiple types of services and it doesn’t make sense to give all my clients the link for ALL events so instead, I have to give them a list of links for the calls links they pertain to each type of client. Is there any talks of being able to create a Category URL to group certain events under. The color thing is only visually helpful for me internally. I’d rather work with Event Categories that I can assign events to. A cherry on top would be to create category settings so that any new event that gets added to that category could take on those event settings/workflow, etc...

Princeton80620Community Member

asked in How Do I...?

How do I block overlapping appointments for my consignment store.

I have consigners making appointments for two month consignment periods and currently I manually check if they are trying to make another appointment before their slot expires. Is there anyway to make it impossible to book multiple appointments during the two month period? Be aware that everyday starts new bookings that are all 60 days so I would have to be each appointment. (I feel like I'm answering my own question which is NO). but hopefully yes?

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