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2526 Topics
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HybridWorker8867Community Member
asked in How Do I...?
Syncing Location with Outlook Availability

As a hybrid worker, I am really struggling currently with managing my in person and remote meetings. I have one primary link that is available to everyone, all the time, and it would be amazing if the location availability would sync with my outlook calendar availability. For instance, if I put down that I am “working remotely“ only remote meeting options such as zoom or phone call are available, and the in person options aren’t shown. Does anyone have a workaround for this? Right now, I have to be either fully available or fully unavailable, which is far from ideal.

551
Kelsi
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Cabify40786Community Member
asked in How Do I...?
Billing and payment method

Hi!I need your kindly help about a question I have about Calendly billing process.Is it possible to use different payment methods other than Credit Card?I know that is possible to pay through PayPal, anyway I was wondering if other options are actually available.Best,  

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Kelsi
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SwierMCommunity Member
asked in How Do I...?
Getting In touch with support...

I recently changed the domain I'm working from "swierscoaching” to “swiermiedema”. Most works fine, but for the Firefox add-in, that keeps presenting links to the old domain, which no longer exists, and results in 404 errors.. When I try to approach support for this, I get a blank help screen, so I'm not getting further there. Any ideas?Here is the screen, which is impossible to use: 

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Kelsi
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TM-DJCommunity Member
posted in How Do I...?
Managed Events availability schedules problem

When we make changes to some aspects of a managed event, we’ve found that the only easy way to have those changes propagate to the staff is to un-assign & then re-assign those events. (maybe there’s a better way?)In that process, the only obvious casualty is that the availability for each staff member gets reset to their Default schedule. So, now we know that needs to get fixed manually for each staff member after a change, but it’s a bit of a nuisance & there’s more possibility for mistakes & forgetting this step. We’re hoping that either we’re misunderstanding something OR you can take this as feedback, run it by the product team and maybe they can think up a smoother implementation?

191
Kelsi
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thisdaveCommunity Member
posted in How Do I...?
Feature Request: Hide Events in Overview

DescriptionWe would like the ability to hide events in the Calendly overview. These hidden events should only be accessible via their direct link and not visible in the general overview.Use CaseFor instance, we want to include the overview in our email signatures, but some events should not be visible as they are meant only for website integration or similar purposes.BenefitsImproved Clarity: Provides a cleaner and more focused overview of relevant events. Enhanced Control: Allows us to manage which events are shown where, creating a tailored experience for different audiences. Increased Flexibility: Efficiently use different communication channels without displaying unnecessary information.ImplementationA simple checkbox in the event settings to hide it from the general overview should suffice. These hidden events would then only be accessible via their specific event link.This feature is likely quick to implement but offers significant utility.Thank you for considering this feature r

853
Kelsi
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NN45077Community Member
asked in How Do I...?
Is there a setting to force events to be next to each other and prevent gaps between events from occurring? 

I am looking for a solution to stop gaps between events from occurring as I want to maximise the number of events I can schedule in a day. Currently, I have two event options - a 90-minute event and a 60-minute event which I would like to use on the same calendar. When a customer books in a meeting at say 8:00 to 9:00 and another books a meeting at say 9:30 and 10:30, there is a 30-minute gap between meetings.Is there a setting to force events to be next to each other and prevent gaps between events from occurring? Thanks in advance for any suggestions  

1163
Kelsi
Kelsi
KelsiCalPal Emeritus
asked in How Do I...?
How can I allow invitees to add additional guests on the booking page?

I want to allow my invitees to include the email addresses for additional guests when making an appointment on my booking page(s). I’ve seen others do this, but am unsure of how to do it myself. My goal is to make it so that if, for example, one person that is booking would also like to bring three others with them, they can book for all four names at once. How can I accomplish this? 

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Kelsi
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Stan08772Community Member
posted in How Do I...?
Book multiple time slots at once?

Hello, @Kelsi at Calendly,  I saw this topic through a search on Google, do you have a good news about it ;  Kind regards, Stan

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Florian13832Community Member
asked in How Do I...?
Can one customer book a guided tour for several people?

Hi,I want to use Calendly to offer guided city tours. My goal is to enable a customer to purchase a tour not only for themselves, but also for people traveling with them. This needs to be reflected in the final price.For example: the tour is 40 EUR per adult person. Children are free.During the reservation, I select 2 adults and 1 child. The final price will be 80 EUR.Is this possible? I want to avoid groups of people having to place multiple orders.Thanks in advance for your help!Florian

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brutherford
Employee
brutherfordEmployee
published in Featured Tips + Tricks
NEW for admins: Managed Workflows — standardize and scale your team’s full meeting experience

If you read my post about the new Admin-Managed Zoom feature, you know that admins do behind the scenes prep-work to ensure teammates are able to easily use Calendly from day 1. This often involves an admin configuring things on behalf of their team so everyone can simply focus on their work, not software setup tasks.  Who can use this feature?Calendly’s Admin-Managed Workflows feature is available to users on our Teams and Enterprise plans. FYI: The Teams plan is available for both multi-user organizations as well as for individual use. To learn about the features in each plan, feel free to check out our pricing page! The Calendly team is always looking into user feedback, and admins, we heard you loud and clear — you wanted to add Workflows to Managed Events. Now you can! Let’s dig into the details.  BeforeWe had Managed Events, a popular feature that allows admins to create event types for their team. For example, an admin may assign their entire Sales team an “Intro Call” Managed E

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brutherford
Employee
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tuyauNew Community Member
asked in How Do I...?
Customers subscribe to their own ongoing appointments calendar

As a customer, I want someone to be able to book appointments and subscribe to all of their appointments rather than manually add each one individual by e-mail. I don’t see a way to log in or get a URL to subscribe this way. How can this be done so customers have less hassle? For example, a school calendar will come with a URL that you can add to Google Calendar, Outlook, or iCloud, and then when the school updates events, users automatically see all current and future events. On 10 to 8 App, another calendar app, there is a URL-based subscription option for customers. I don’t see an equivalent feature in Calendly.

803
Kelsi
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Jason48666Community Member
asked in How Do I...?
Booking Notifications Sent to More than the Host

Hi Calendly Community,How do I create a notification so that every time a booking is made in Calendly, the host and two others within the organization will be notified?  I have Admin access but I am not the host.Any guidance is appreciated, thanks all.

2213
Kelsi
Kelsi
KelsiCalPal Emeritus
posted in Featured Tips + Tricks
Heads Up: Google Analytics 4 has replaced Universal Analytics

Hey, Community Pals! Just a heads up, as this impacts anyone that uses Google Analytics + has integrated GA with Calendly. This news is from Google.  Calendly has been letting customers use the old Universal codes as well as the newer GA4 codes for quite some time re: our GA integration. On July 1st Google is finally going to get rid of the older codes. From Google“Starting March 2023: If you didn't manually migrate your active standard Universal Analytics property to a new Google Analytics 4 property and didn't opt out of an automatic property creation, we created a Google Analytics 4 property on your behalf. Automatically created Google Analytics 4 properties reuse existing site tags whenever possible. Learn more” “Starting July 1, 2023: Standard Universal Analytics properties stopped processing hits, including standard properties in accounts that also contain 360 properties. Some properties continued to process data for a short period after this as we staged the shutdown of Universa

1040
Kelsi
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Ekta PoddarCommunity Member
asked in How Do I...?
What does $10/seat/mo mean here?

What does per seat mean here?I am signing this up for my individual email ID and for the entire team

5871
Kelsi
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LadaCommunity Member
asked in How Do I...?
How do I set up Calendly to ignore my actual availability?

Use caseI am scheduling regular office hours for customers, where they can sign up through Calendly. I want these time slots be blocked on my calendar in advance, so that other meetings don’t get scheduled over them. These blocked slots are exactly the slots I want to make available to Calendly, but Calendly assumes I am busy and doesn’t allow me to schedule over this time.  I tried setting up Calendly first as then secure slots on my calendar, but Calendly canceled everything once the slots appeared on my calendar. How do I make Calendly ignore my actual calendar, if I want to designate blocked slots on my calendar as open for Calendly?  I assume this should be a pretty common use case. 

6163
Kelsi
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GriffinAMTCommunity Member
asked in How Do I...?
Last names appear before First names on Scheduled Events page

Is there a way to change how the names appear to me while using Calendly and viewing people’s names within this event from LastName FirstName in Calendly to FirstName LastName.Below is how all names appear within my scheduled events. I’m assuming a setting was changed by me, but I didn’t intend to change it if it was me. 

331
Kelsi
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Chloe35150Community Member
asked in How Do I...?
Add Multiple Locations for Group Events

Hello,I would like to add a choice of Zoom or Microsoft Teams for meetings. I see I am able to do that for One-on-One Meetings, but not Group Events. Am I missing something, or is this not available? If it is not available, I would like to request this. One-on-One:Group: 

3189
Kelsi
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GavinCommunity Member
asked in How Do I...?
Changing events

I set up an event for 1:1 events like a house viewing. It’s set up for a 30-minute meeting. from 10 am - 4 pm.However, I’ve had an overwhelming response and would like to be able for more people to attend.I cannot change the event to a group event to open up the time slots again.I cannot create a new event because the attendees are synced with my calendar.How do I get around this I want to duplicate the event and allow for double the attendees. (Because I now have 1 extra staff to accommodate this).Or if I changed the time slots to 15 minutes (could I do this and how would it affect the attendees already booked it?) 

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Kelsi
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laetitia.assistante2.073108Community Member
asked in How Do I...?
SCHEDULES ARE NOT CONSIDERED

Hello, I created a template for my call to action but there are not considered… even after the saving! Can you help me why? Indeed, I plan call on Tuesday, Wednesday and Thursday… but these days are not appearing in my calendar. Thank you for your help. Regards

161
Kelsi
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Amit24411Community Member
posted in How Do I...?
How to set a limit on the number of meetings in the calendar

We have multiple event types for different types of meetings. We wanted to set a limit on the number of meetings that can be booked in a day , irrespective of the event type. How to proceed on this ?

1011
Kelsi
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Expo40388Community Member
asked in How Do I...?
Can You Use Routing in Calendly to Qualify Based on Zip Code

Hello,We use Calendly on our website for people to either A) schedule an appointment with a member of our sales team or B) sign up to be contacted by a representative to be contacted about our services. We currently only operate in select portions of our state, yet we receive submissions on both types of Calendly forms from all over the United States, that would be considered “Out of Territory” for us. Is there a way with Calendly to use routing to qualify a customer by the zipcode they enter when they fill out one of our forms so that they’re prompted with a message such as “Sorry, but you’re outside of our serviceable location at this time?”Thank you in advance!

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Kelsi
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Lancaster81786Community Member
asked in How Do I...?
Update invitee limit on group event type time slots already booked

I have 2 events scheduled and needed to expand from 4 invitees per 30 minute time slot to 5.Once I changed the number of invitees from 4 to 5, it changed it on the second date but not the first. The first date was already completely booked.How can I show the extra slots on the first date also? Why did it only show on one of two dates?

2571
Kelsi
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Leah71587Community Member
asked in How Do I...?
Pass event details to custom confimration page

Hi, I want to have a custom confirmation page on my website so that I can track meetings booked. I have set up the page on my website and have ticked the “pass event details to your redirected page” box.But I don’t know how to get these event details to pass through to the page. What information/code do I need to put on the website to show things like email/time of event etc For reference I am using wordress. I can’t find any information showing how to get the event details to show on the custom page.

3661
Kelsi
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Brave WidowCommunity Member
posted in How Do I...?
Feature Requests

Two features I desperately want to be able to use in Calendly: Recurring meetings and Override (when logged in as the calendar owner). The lack of these two are frustrating as I love the overall way Calendly works so much.   Please reconsider adding these features on your roadmap.

391
Kelsi
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AdamMoskowitzCommunity Member
posted in How Do I...?
Why is Live Chat no longer available?

So again I used LIve chat in January Has Calandly removed that function and gone to email only, i find that kind of suspect, they raised prices and yet not support their product in a timely manner.

716
Kelsi
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