How Do I...?

Trying to figure out how to do that thing? We can help.

  • 1,046 Topics
  • 2,551 Replies

1046 Topics

James
JamesCommunity Member
asked in How Do I...?

How to send an email to reception?

Hello (-:First time posting here. Q: Once someone’s booked an in-person meetup, how do I send an email to a 3rd party such as my buildings reception?Regards, James Cattell https://www.cattell.com 

1
Kelsi at Calendly
Community Manager
17 days ago
J
John22255Community Member
asked in How Do I...?

Calendly for Booking Restaurant Tables

I have a restaurant and want to let customers book one of my 4 tables and pay when they book. Can I use calendly to do this? Specifically, how do I enable the 4 different tables each with its own calendar? And then enable stripe to pay for the reservation. The issue is that if I create 4 table events, any one blocks out the other’s as well. How can I make it so that booking one table only blocks that table’s time and not the others. Or is there a different way to implementing this? And yes, I will use the embedding to put it on my website. :) Thank you.

1
Kelsi at Calendly
Community Manager
17 days ago
B
boldandbustedCommunity Member
asked in How Do I...?

"Suggested times" when booking between two Calendly users?

Howdy. If a prospective guest who is already a Calendly user with linked calendars wants to book an event with me, is there any provision for suggesting mutually-available times to them to make booking even easier? Thanks.

1
Kelsi at Calendly
Community Manager
17 days ago
B
Benedict63New Community Member
asked in How Do I...?

Customize Calendar Invitation - Event Title

I use the Calendly Apple Calendar integration.Calendly creates calendar entries with the following format: First Name, Last Name : Event Type”.I want to replace “Event Type” with “Answer to Question 1” this would be way more useful to me.How do I do this?

7
G
Employee
18 days ago
G
GJTNew Community Member
asked in How Do I...?

Customize Collective Event

Hi,How can you customize collective events? I need to be able to change the location for different customers. I can see this for the one on one calls, but not collective eventsThanks 

1
Kelsi at Calendly
Community Manager
18 days ago
C
Chloe35150Community Member
asked in How Do I...?

Add Multiple Locations for Group Events

Hello,I would like to add a choice of Zoom or Microsoft Teams for meetings. I see I am able to do that for One-on-One Meetings, but not Group Events. Am I missing something, or is this not available? If it is not available, I would like to request this. One-on-One:Group: 

6
Kelsi at Calendly
Community Manager
18 days ago
J
Just_DamieneCommunity Member
asked in How Do I...?

I hope you can help - provide different appointment types & durations to choose from on the same day

I have a simple question but it seems complicated to me - new user, looking to upgrade, but need to make sure certain features are possible:I want to create different options to book with different time lengths, for the same day.Egsample:I want to offer:1] Short support session of 30mins2] Live support Zoom session of 60mins3] Done-For-You platform setup session of 180minsAll 3 apointments available to choose from, on the same day - between 7am to 7pm Should one of the 3 be selected, it removes my availability in my calendar, but the remaining time is available to fit in other options, if this makes sense? Please help me understand if this is possible, and if i can have all the options on one appointment scheduler page, instead of sending a link to different relevant appointments, depending on the clients needs. I cant wait to hear back from you, would be extatic if this was possible - i will upgrade immediately!

1
Kelsi at Calendly
Community Manager
18 days ago
S
SandraJayneCommunity Member
asked in How Do I...?

Meeting Link

How does one change the wording of a meeting link to be more generic? I would rather not have to create an entirely new event. Is this possible? If so, please provide the steps. Thanks.

3
Kelsi at Calendly
Community Manager
19 days ago
M
MollieHRCommunity Member
asked in How Do I...?

Setting availability limits

I’m new to Calendly. I’ve set up my schedule.  How do I only show my availability for 2 months at a time.  I don’t want folks booking appointments 5 months in advance. Thank you.

3
Kelsi at Calendly
Community Manager
19 days ago
A
Aurélie40254Community Member
asked in How Do I...?

Evenement a date unique

Bonjour, Je souhaite savoir comment je peux créer un événement pour une date précise , et ou les personnes peuvent s’inscrire directement sur l’évènement. Merci par avance

3
Kelsi at Calendly
Community Manager
19 days ago
L
Linda61744Community Member
asked in How Do I...?

Branding not showing up on notifications to clients

Branding is showing on the booking pages with the events. However, the notifications sent to the client still have the Calendly images and not my branded logo. Is there a way to update the notifications.

9
Kelsi at Calendly
Community Manager
20 days ago
W
Wes32651Community Member
asked in How Do I...?

Booking multiple appoitments at once.

Hello,I wanted to include my voice in the conversation around clients booking multiple appointment times in one shot. It was direct feedback I received from a client today whom booked 5 sessions upfront with me. Her feedback was that the process would have been much smoother had she been able to select 5 appointments in one checkout, vs doing each one separately.I hope this feature finds its way to this service soon.Wes

4
Kelsi at Calendly
Community Manager
20 days ago
N
Nick74416Community Member
asked in How Do I...?

Using Calendly for field technicians - help!

HI Everyone, very new to this and I appreciate everyone’s input.  We have a service company where we want to use the calendly service to allow our customers to use a provided link to schedule our technicians(done).  Each technician has a work email that syncs to their Outlook Calendar.  Calendly syncs nicely to Outlook Calendars, as I’ve observed.  My question is, how can I allow our customers to select ANY technician to come to their location based on overall calendar availability?  In other words, if I have two technicians and they have their own individual calendar, how can my customer schedule an appointment for EITHER of the technician based on a single calendar availability?  I’m trying to eliminate biased customers who want a particular technician or have to click a dropdown to select each technician if our customer is seeking a specific day and time.  Hopefully, I’m not on another planet with this.  

1
Kelsi at Calendly
Community Manager
20 days ago
J
Jerry.SCommunity Member
posted in How Do I...?

Managing multi-user availability

@Kelsi at Calendly Hi! It seems like you are an expert in different team use cases :) So my use case is: I have 5 team members, and everyone has their free version Calendly. So my goal is to manage available slots between all of us several times a month. It’s ok for me to book all members from someone’s Calendly (mine for example) and the only task is to make sure that all of us are available. So is it possible to handle it without paying for a team subscription and buy for example only one standard subscription for my account and manage all of us in my account?

1
Kelsi at Calendly
Community Manager
20 days ago
I
InstindogCommunity Member
asked in How Do I...?

Language isnt changing on iphone

So I tried to change the language from English to Spanish, and It is not working. Really need your help to fix this issue since my employees can’t speak nor read English.

1
Kelsi at Calendly
Community Manager
20 days ago
A
ACM80701Community Member
asked in How Do I...?

How to change Color dot on scheduled event display

Hi All, Just trying to change the small circle next to scheduled events. I have 3 different events and they all appear as the same color. This makes it hard to identify appointment types at a quick glance.

1
Kelsi at Calendly
Community Manager
20 days ago
F
Futurehome53851Community Member
asked in How Do I...?

Overlap event, but I have no other events on that day?

I dont get what I am doing wrong. I have deleted all my other Calendly events. The only other Calendly event I have on this day is another event that starts at 15:00. I am trying to set up a group event to start at 12:00 for 30min. It wont allow me to do this which seems insane?  I’ve looked and looked and there are no other Calendly events for this date or time. What do I do?  

3
Kelsi at Calendly
Community Manager
20 days ago
F
Flo21174Community Member
asked in How Do I...?

Meetings from Latin America in the wrong timezone

For some reason we seem to be getting all meetings from LatAm in the wrong timezone. The settings are supposed to jump to the prospects timezone. But when prospects from LatAm book, it is always out of their working hours at 2am or 4am while over here in Europe it sets at a reasonable time. This results in 100% no shows, and clients often not rebooking the meeting or rebooking it again at a time where they are not in the office. 

1
Kelsi at Calendly
Community Manager
20 days ago
B
Barry72618Community Member
asked in How Do I...?

One-Off Meeting Reminders

Is there anyway to send a reminder to a client when I’ve set up a One-Off meeting?

1
Kelsi at Calendly
Community Manager
20 days ago
A
arthurashrCommunity Member
asked in How Do I...?

Multiple calendars, Soccercourts.

Hello, im making an booking app of soccer courts and want to use calendly as my solution. I need to be able to make an appointment between multiple soccer courts, each with its calendar. Suppose there is a club, that has 5 soccer courts. I want to be able to have the link of the club, where the user will choose court 1, 2, 3, 4 or 5, and each one with a different calendar(They can overlap in this case, as they are different courts). Thats it bascially. However i will in the future integrate multiple clubs, and would like to know whats the best approach using calendly! Thanks.

1
Kelsi at Calendly
Community Manager
20 days ago
C
Caroline26406Community Member
asked in How Do I...?

Singapore SMS greyed out

Why is Singapore (and Russia) greyed out in invitee SMS number list?

5
Kelsi at Calendly
Community Manager
20 days ago
C
Caroline74606Community Member
asked in How Do I...?

Outlook. com Vs outlook

I succeeded in connecing outlook.com, but I am unable to connected Calendly with Outlook located on my PC hard disk.Any idea.Thanks

1
jillian
Community Manager
23 days ago
V
Vladimir60867Community Member
asked in How Do I...?

Accessing a meeting scheduled by a client

Hello everyone,A client has scheduled a meeting on my Calendly and when the time came for me to join that meeting, I couldn't. I was instructed to wait until someone let's me in. And I suppose the client received the same instructions, so the meeting didn't start... How can I fix this? Thanks,Vladimir

1
jillian
Community Manager
23 days ago
C
Co.DoCommunity Member
asked in How Do I...?

register for meetings

Hello,I have a high volume of meetings in my Calendly account, and I'm looking for a way to automatically register myself for every new meeting that is opened. Does anyone have experience or suggestions on how to achieve this effectively? Any insights or guidance would be greatly appreciated!   

1
jillian
Community Manager
23 days ago
A
Adam00786Community Member
asked in How Do I...?

Is there a way to limit the number of bookings per user / invitee? Not just general daily / weekly limits of total bookings.

I’m seeing people mistakenly book 2 or 3 slots on my calendar (it’s a one-time interview).Is there a way like on Google Forms to limit the number of responses per user to 1?

2
T
23 days ago
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