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223 Topics
Sean Marlin
Community Manager
Sean MarlinCommunity Manager
published in Featured Tips + Tricks
Calendly link Etiquette

A common concern we hear from new users is that simply sharing a scheduling link could come across as impersonal or even rude. It might feel like you are shifting the burden of scheduling onto your invitee but, when approached with care, the practice can be a considerate way to respect the time and preferences of all parties. Here’s how to share your Calendly link in a way that even Emily Post would be proud of. Contextualize and PositionDropping a link without explanation can feel abrupt and even like task shifting. Instead, provide context before sharing. Most people appreciate efficiency, especially when their schedules are packed. By framing your Calendly link as a way to avoid an unnecessary back-and-forth you highlight its convenience and time savings. “I'd love to connect! Here’s a link to my availability so you can pick a time that works best for you.” Or “To make scheduling easier, feel free to use my Calendly link to find a time that suits your schedule.” Match your Invitee's

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Sean Marlin
Community Manager
1 month ago
David
Community Manager
DavidCommunity Manager
published in Featured Tips + Tricks
The Powered By Calendly Banner

Hi CalPals! 👋 Long time no see (or read, hah!) Maybe you’re new to Calendly, or a long time user - but a first time subscriber and you’re looking for the steps to get rid of the Powered By Calendly banner on your booking pages. Today, I wanted to go through this, and dig into some common issues we see when disabling it for the first time. What is this banner?The Powered By Calendly banner appears on your booking pages and routing forms, it will appear in the upper right corner if it’s enabled. It also includes the ‘Sign up for free’ email field on the confirmation page, as well as the email that’s sent to the Invitee.Who is this for?Any users on a paid plan. If you’re on a free plan, you will not be able to remove the Calendly branding. To learn about the features in each plan, feel free to check out our pricing page!The process for doing this will be slightly different if you are a single user, part of an organization or if you have your pages embedded on your site! (To check if you’

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David
Community Manager
2 months ago
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Louis HRCommunity Member
posted in How do YOU use Calendly?
Event types display different colors on Google Calendar

Hi there!I know it's not possible at the moment, but I wanted to ask if it will be developed in the near future. I am in HR and need to interview people from various countries. Having different colors for each meeting based on their language would help me a lot.I promise to send flowers to the programmer who makes this happen. Thanks!

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David
Community Manager
2 months ago
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Maria25007Community Member
asked in How do YOU use Calendly?
how to accept booking from work email only?

How can we configure calendly calendar forms to accept booking using work emails only ( email field should reject booking from  gmail, outlook, live.com like public mail domains) 

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David
Community Manager
2 months ago
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Leah11716New Community Member
posted in How do YOU use Calendly?
Removed Calendar view from a product called "Calendly" ??

I have spent too much time away from my business to figure out what is happening with Calendly. Only to realize that Calendly has changed its product. Calendly removed the CALENDAR view from their product offering. They removed the thing they’re named after?! It is the entire reason I purchased an annual subscription four weeks ago. Now, I am stuck with a product that is not useful to me. I have read in other threads you’re stuck with the annual subscription. However,  I’m considering disputing the charge unless I get a refund from them since this product is now completely different from what I signed up for. OR , they need to add the calendar view back. This is unacceptable. I think it’s funny they made this post 2 hours ago and shut the comments off because they know how many people will be unhappy with the change, and they didn’t even bother warning us about it. This update was made five days ago, and I still have yet to receive an email from Calendly with the product update. “But l

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brutherford
Employee
2 months ago
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Sarah TCommunity Member
asked in SMB + Entrepreneurs User Group
Feature request: Improved customisation to email notifications (embed images / add attachments)

Although Calendly has been a game changer in terms of improving scheduling, we are unable to maximise it’s full potential due to the lack of customisation available in the notification/workflow emails. For us to be able to eliminate having to send follow up emails manually, we REALLY need to be able to embed images in the email body and attach documents to these communications. And also just from a branding perspective, I’d love to be able to add our proper email signatures (with our logo) as well. Any chance this feature is on the horizon?

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Mike32813
2 months ago
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TimJrdCommunity Member
asked in Professional Services User Group
Feature Requests: Admin Managed Availability or Availability API Endpoint

Feature Request: Admin Access to Set User’s AvailabilityI’m looking to centrally manage my team’s availability. As is, only users can set their own availability, but for my organization's use-case, this would be much better if we could centrally manage this. Cal.com has a version of this that let’s you impersonate your team members to achieve setting properties that can only be updated by the user (ie, not accessible via the admin).  Feature Request: API Endpoint to Set AvailabilityThe ability to manage availability of team member’s through an API endpoint. This would mean that we could collect availability within our our application and then programmatically configure their Calendly availability.  

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2 months ago
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Patrick70727Community Member
asked in Teachers + Education User Group
Time Options

I see the default is a 30-minute meeting.  Can I add a few other options, such as 15-minute, 30-minute and 60-minute? 

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David
Community Manager
2 months ago
hilaryyeg
Employee
hilaryyegEmployee
published in Featured Tips + Tricks
Calendly + ActiveCampaign

We’re entering the holiday season which (much to my excitement) means it’s time to start shopping the best buys for the important people in your life.As a partner marketer, I spend a lot of time thinking about Calendly’s integration partners, and I know that the marketing, email, and CRM automation tools small teams use are so important for growth. So, if you’re a solopreneur, small business, or even a larger business looking to continue growing and a new marketing automation tool is on your wish list this year, I’m here to add some sparkle to your holiday tech stack. Here are a few reasons why ActiveCampaign might be a helpful tool for you:You need to do more with less – ActiveCampain is a one-stop shop for marketing automation and CRM, so you can consolidate multiple tools into one You need to save time – customers save an average of 20 hours per month by automating their marketing workflows with ActiveCampaign You want to email your prospects and customers at scale – send targeted e

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2 months ago
Kelsi
KelsiCalPal Emeritus
posted in Featured Tips + Tricks
Secret Event Types: Control Who Books With You

It’s frustrating when you get bookings out the wazoo - when all you’d hoped for was a handful. It’s also frustrating when you, the ever-popular King 🤴🏽, Queen 👸🏼 or Nonbinary Royal 👑 cannot keep up with the spam-bot bookings that might be attacking your booking page. While Calendly does not currently have a feature that allows for blocking bookings (spam or otherwise - we are taking feedback about this into strong consideration! 🔊), we do have some methods of managing who can and cannot book your event types. 💦 Let’s dive in! 💦Depending on how you've shared your link, you may want to consider exploring the following options:Changing the event URL, and sharing a new event link. 🖇 If you have shared your personal scheduling page- and not the event-specific link- you could make the event secret which would ensure it did not appear on your main scheduling page. Any invitees would need to use the event-specific link to access your booking page, which would only be provided by you. 

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2 months ago
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Micaela84213Community Member
asked in How do YOU use Calendly?
Waitlist option

Hi! I’m using Calendly to help customers book learning sessions, and I have a large team of people who can host these sessions. It would be great if Calendly could create a waitlist option so that if I’m not specifically available at the customer’s desired time, I could know what the customer prefers and then check with my team to see if anyone else is available to lead that learning session with the customer.

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David
Community Manager
2 months ago
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Award17802Community Member
asked in How do YOU use Calendly?
Display Round Robin Event Types on Main Calendly Page

We have replaced our One-on-One meetings with Round Robin event types. However, now our main page is blank. How do I get the Round Robin events to appear here?https://calendly.com/awardtravel1on1

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David
Community Manager
2 months ago
Sam S
Employee
Sam SEmployee
published in Featured Tips + Tricks
Maximizing Automation with Integrations

Teamwork makes the dream work! With its many native integrations, Calendly teams up with tons of other softwares and seamlessly integrates into your flow. Three of my favorite integrations for enhancing automation are our Zapier, Stripe, and PayPal integrations. Who can use these features? Our integrations with Zapier, Stripe, and PayPal are available to users on our Standard, Teams, and Enterprise plans, as well as the legacy Professional plan. FYI: The Teams plan is available for both multi-user organizations as well as for individual use. To learn about the features in each plan, feel free to check out our pricing page!  ZapierZapier is a productivity tool that lets end users - like you! - integrate thousands of other applications and create automations. There are SO many ways to use Zapier, so I’ll start with a layman's overview of Zapier’s logic and what can be done with it. How it works:When someone schedules or cancels a Calendly event with you, Zapier will trigger an action in

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2 months ago
Kelsi
KelsiCalPal Emeritus
published in Featured Tips + Tricks
Different Invitee Limits for Different Time Slots in Group Event TypesTutorial

Hey, Calendly Community! 👋🏻 I am casually coming to you this fine evening with a workaround - don’t you just love those? What’s a workaround, you ask?Well, a workaround is something we can implement when there’s not exactly an existing feature or functionality that helps to meet a goal you have - but with a little extra effort and creativity - still allows for the endgame to look nearly identical. 💪🏻This specific workaround pertains to Group Event Types and the invitee limit that you set within each. 💡Use Case ExampleYou have set up a group event with an initial invitee limit of “15” per time slot - and you are excited! You will be teaching groups of people how to paint while also displaying art by you and other local artists for sale, gallery style. To top it off, you will be offering discounts for a series of painting lessons - and you are expecting a full house in every time slot due to some strategic marketing on TikTok. 📱 Way to go! You’re doing it - you’ve done it! 💃That s

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Sami30040
2 months ago
J
Jenny81278Community Member
asked in Professional Services User Group
Taking off reschedule option

I am having an issue with lots of clients rescheduling last minute due to the reschedule option on calendly meeting confirmation email. How can I turn this off?

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J
2 months ago
Sam S
Employee
Sam SEmployee
published in Featured Tips + Tricks
Create a Multi-Step Routing Form

Hey there CalPals!  Your resident Routing Form cheerleader is back with another routing form workaround to help you create multi-step or “tiered” routing forms in Calendly. Problem: At this time, a Calendly routing form acts as a single-step form when used stand-alone. Solution: By “daisy-chaining” multiple routing forms together, you can achieve multi-step routing. Who Can Use This?Calendly’s Routing Forms are available to users on our Teams and Enterprise plans, as well as the legacy Professional plan. FYI: The Teams plan is available for both multi-user organizations as well as for individual use. To learn about the features in each plan, feel free to check out our pricing page! When would I want a multi-step routing form?Generally speaking, multi-step routing forms can be used in any scenario where you want to offer conditional routing form questions. Think: “I want to offer different sets of routing form questions/answers to different groups of people”. What might this look like? 

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2 months ago
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Haixia23138Community Member
asked in SMB + Entrepreneurs User Group
Availability Setting and Syncing

My Calendly account is correctly synced with my Google calendar. So if there is an event on Google calendar, it’d show unavailable in the Calendly booking page. However, I did set up availability slots separately on Calendly, e.g., even if I don't have anything on my Google calendar, I want to set Friday as “unavailable” for meetings on my Calendly account.  It looks like the slots I set on Calendly are overridden by my Google Calendar and all Fridays show as available despite my setting.  Is this standard? Is there a workaround or do I have to block it on Google Calendar? Thanks.   

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2 months ago
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Jose32731Community Member
asked in Professional Services User Group
Free Option

How many people can use the calendar to set up an appointment on the free version  

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Sean Marlin
Community Manager
3 months ago
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EHS28272Community Member
asked in Teachers + Education User Group
Can you create an event link prior to starting your subscription?

I dont need to start my subscription until 1 November but I need to share an event link in a news letter in October in preparation for the event. Is this possible?Is it possible to select the start date of your subscription?

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3 months ago
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nyakanneCommunity Member
posted in How do YOU use Calendly?
DEAR CALENDY ENGINEERS, MAKE NON LINEAR TIME STARTS ALLOWED

As many of you know, Calendy is a great solution to time management. Trying to connect people to accomplish things within the same time and space, without forgetting is you know, the thing we all deal with, as humans, with limited resources  And if you are like me, you’re an intelligent human who, has high demands on their time but it is fairly limited and so, to keep track of yourself so you don’t fall off a cliff,  you use calendy. and right now, i hate that this product is unable to help someone like me, edit the start times to reflect a later start time and early end date, despite the fact that yes, time as we understand it, moves in a predicable linear fashion  8:00 am to 9:00 am is earlier than 8:00 pm to 9:00 pm, and therefore comes first  but what if you’re a weirdo like me? who gets her productive work time and collaborates with people at 10:00 pm to 2:00 am? what if you’re a new parent who’s coparenting with a partner who’s in another time zone ? what if you’re dating long di

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Sean Marlin
Community Manager
3 months ago
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Reginald01027New Community Member
asked in Professional Services User Group
Okay, I put my payment information but I do not want. That payment information anymore how do I remove that payment information? The card, how do I remove it?

 I put my payment information but I do not want. That payment information anymore how do I remove that payment information? The card, how do I remove it?

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jillian
Community Manager
3 months ago
R
Rica_ANNew Community Member
asked in How do YOU use Calendly?
Why does it say "0 non-hosts" on my meeting when the non-host person already confirmed?

New to Calendly. I’m just confused. Whenever someone books on my Calendly, it displays on the meeting detailss: “1 hosts (which is me) then “0 non-hosts”but when I click the details of the non-host, the details of the person who booked shows. Why does it says 0 non-hosts??

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jillian
Community Manager
3 months ago
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lmc-mediaNew Community Member
asked in How do YOU use Calendly?
Exporting historical availability data

Is there a way to export historical availability information through the user interface or API? I use the event exports to analyze past data, but I’d like to compare it to availability, which has changed over time. I saw the API can provide the normal availability rules, but that doesn’t seem to be a day-by-day list.

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3 months ago
A
AlinaCommunity Member
asked in SMB + Entrepreneurs User Group
reminder text to invitee

When will calendly send the reminder text to a person that I manually entered a meeting in for? I have entered meetings in for tomorrow and set up workflow to text them one day before. However, it looks like no one has be sent a reminder text .

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Sean Marlin
Community Manager
3 months ago
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Brian37311Community Member
asked in Teachers + Education User Group
removing hidden events from my sidebar

When I click on the Calendly icon for quick access to my event types list, the list that appears includes all the event types that I haven’t deleted There are some event types that I’d like to retain for future use but don’t need now. I’d like to be able to remove those event types from the quick access list for the time being, so that the only event types that appear are those that I’m currently using. Is there any way to do this?Thank you. 

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3 months ago
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