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How Do I...?

Trying to figure out how to do that thing? We can help.

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  • 5,857 Replies
2440 Topics
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Joe17423Community Member
posted in How Do I...?
Feature Request: Sync with iPhone calendar

I noticed we’re no longer able to sync Calendly with the calender app on iPhones. This is disappointing. Please make it easy to do so soon. 

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John66535Community Member
asked in How Do I...?
Google servers are unavailable?

Any thoughts on how to address this issue?

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Sean Marlin
Community Manager
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AlecMerchantCommunity Member
posted in How Do I...?
How Do I create a 1 off meeting for an event type that is already created? please see below!

Hey there all!  I have an issue I can seem to figure out. My calendar is often super booked up several days out and i may have a small window available in my actual DAY- but my calendar reflects it being BOOKED UP.If i want to schedule a meeting utilizing one of the event types already generated, how do I create an invite to a person without having to figure out which ‘event’ on my actual google calendar is blocking the hours to register availibility on calendly?  I want to be able to send an invite to someone whether I have open space on my calendly/calendar or not. How do i do that? 

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Sean Marlin
Community Manager
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Steve41570Community Member
asked in How Do I...?
Adding a captcha to my booking page

Hi I have had a few fake bookings recently as my calendar is on my website. I know there is guidance to only share the calendly link with known contacts, but is there a way to prevent bots and fake accounts from booking a meeting? Can I use a Captcha perhaps? 

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Sean Marlin
Community Manager
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Pastor24671Community Member
asked in How Do I...?
Having secretary schedule me...

I am a pastor with a small staff-- church secretary & associate pastor. We each have connected Calendly accounts. How can my secretary check my availability and create appointments for my associate and me? We have the standard plan with 3 seats.Thanks for the help!

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Sean Marlin
Community Manager
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Kirsten38125New Community Member
asked in How Do I...?
Accidentally deleted one free event type

While trying to editing my one free event type, I accidentally deleted it and now I can no longer use the free version. I only need one event type as I have very simple needs and don’t want to upgrade but Calendly won’t let me add another free event type. It thinks I’m trying to add a second one and telling me to upgrade. Any advice?

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Kelsi
KelsiCalPal Emeritus
posted in How Do I...?
Troubleshoot your availability - explained!

Are you noticing time on your booking pages that are not available, but should be? Perhaps you are available but expected yourself to be busy instead! We’ve got your back.You can use our Troubleshooting availability tool on your scheduling page in order to understand what's causing a conflict in your schedule. I find it to be super helpful and it resolves most availability issues. 🎉 Check out this Loom video I created going over how to use the Troubleshooting tool, how to interpret errors in your availability and how to fix them! In the above video, I go over how to access this tool, how to figure out what each error means, and how to fix those errors!One error (or “title”) you run into might be “Calendar.” If you are a Google Calendar user (for example), Calendly will view your Google events with this "busy" event status as scheduling conflicts and will automatically remove the time from your scheduling page (including all-day or multi-day events). You can access and change this sett

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rmachin09Community Member
asked in How Do I...?
How to recover artifacts and settings created?

Hi all. I found myself having to delete all my cookies yesterday from my Mac. Today when I go into Calendly all of my event templates are lost as well as my settings. It shows my account as a new user on a trial period. It does not detect that that I have a paid subscription. How do I have my account recovered to a previous point. I just paid for this service several weeks ago and already seeing issues. Should I not see all of the artifacts created when I log in? 

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Sean Marlin
Community Manager
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JoyACA2024Community Member
asked in How Do I...?
Text reminders limited to 100 attendees

We’ve reached attendee limit at 100 in order for attendees to receive text reminders. Will Calendly still send out email reminders above 100 attendees?

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Sean Marlin
Community Manager
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Meeting81051Community Member
asked in How Do I...?
Collecting payments for other team members?

Hi-I am trying to set up calendars for team members.  To book meetings with our team clients must pay a fee for the meeting.  I want the payments to go through just one payments account either Stripe or Paypal? Is it possible to do that?  I don’t want each member to have to connect their own stripe or paypal account. Thanks in advance. 

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Sean Marlin
Community Manager
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Steve81737New Community Member
asked in How Do I...?
Why can't we schedule meetings past 4:30 pm?

In my office we have a business overview session at 7pm twice a week. But Calendly only allows you to schedule meeting until 4:30 pm. Is there a way to schedule meetings past 4:30 pm?

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Sean Marlin
Community Manager
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Mareike37044New Community Member
asked in How Do I...?
On mobile devices my customers did not see the cookie accept button and sometimes are not able to scroll down

On mobile devices my customers did not see the cookie accept button and sometimes are not able to scroll down - are there any possibility?

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OnPath12441Community Member
asked in How Do I...?
Best way to set up two pricing options for an event (with payment at booking)

Hi! I’m wondering the best way to set this up…I have an event that will include a stripe payment link at the time of booking.There is a registration fee for everyone attending the event.If someone wishes to have CEUs for the class, that is an additional cost.Is there a way to offer two pricing offers at the time of booking that event (one with and one without CEUs) or does the CEU cost need to be set up as a separate item somehow. If it does need to be separate, is there a way to make both the registration and CEU purchase in one transaction? 

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Bénédicte84261Community Member
asked in How Do I...?
How to extract my client database

Hello, I’m trying to extract my clients database, mainly their email, but i can’t find how to do it.Has someone already done it ?Many thanks

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Erin41012New Community Member
asked in How Do I...?
Switch meeting to a different team?

Is it possible to switch an already created meeting over to a different team?

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Sean Marlin
Community Manager
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LaManglanaCommunity Member
asked in How Do I...?
Main Calendar Sync with other calendars

This is my problem right now. I need a main calendar that has all the available dates, and some ‘personal’ calendars for each user. I need that if someone books an appointment with one of those calendars, in the main calendar the date is no longer available (and in the other calendars it should also appear as not available). If someone cancels the appointment, the date becomes available again in the main calendar as well as in the other calendars. On the other hand, I need each user to be able to manage their appointments without being able to see the appointments that another user has taken (i.e. if someone has taken an appointment on Monday at 12:00 and that someone has not been me, I cannot see the details of who it was, but simply that the date is no longer available).How could I achieve this, using the Teams option in Calendly, synchronising all calendars...?

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Sean Marlin
Community Manager
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Mark20008New Community Member
asked in How Do I...?
New PC - Integration

I have a new laptop with Windows 365 and using Outlook Classic. I also run three Calendars, one each for personal, work, and a company i also contract to who use Google/Gmail for everything.I used One Drive to migrate all my programs and files etc, however Calendly has been problematic. Can’t find the  source files and desktop icons anywhere??? Please help ASAP!

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Sean Marlin
Community Manager
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Viktoriia PetrovaCommunity Member
asked in How Do I...?
Phone Number (question) filled by correct Belgium number shows error

Phone Number (question) filled by correct Belgium number shows error: No valid phone number. Please check country and format (Keine gültige Telefonnummer. Bitte überprüfen Sie Land und Format) What could be an issue?

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Anne02440Community Member
asked in How Do I...?
How to capture Booked payments event to GA4?

I need help!The GA4 measurement ID was integrated to Calendly - based on this https://help.calendly.com/hc/en-us/articles/360001575393-Calendly-Google-Analytics#calendly-google-analytics-0-0Scenario of booking: after the details are filled-in, there is the price included. Then payment details will be entered, then user will click the “Schedule Event” button.If this is the event for the successful booking “invitee_meeting_scheduled”, what is the event looked like in GA4 for the successful booking with payment? Will the purchase event automatically be captured in GA4 for the successfully booked with payment?I need your insights. Thank you!​​​​​

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OnPath12441Community Member
asked in How Do I...?
Adjust start and end times shown on booking page to account for lunch and breaks during all day event

Hi, I have an all day event 8 a.m. - 5 p.m. When I put 8 hours in the event length, the start and end times are not correct, as there is an hour for lunch during the day. Is there a way to have it still show 8 hours (which is the length of instruction) on the first page, but add an hour to the end time on the second booking page? For example, it now says 8 a.m. - 4 p.m., but with the lunch break, it should say 8 a.m. to 5 p.m.Thanks!

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RufusCommunity Member
asked in How Do I...?
Multiple staff to book different times

I am want to send out an invite to all staff that they can chose a time to meet. However when I send it out if a person takes a time it does not allow for anyone else to take any other time. It only seems to work to send the invite to one person to chose a time not multiple people.

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Sean Marlin
Community Manager
Allan_potts
Allan_pottsCommunity Member
asked in How Do I...?
How To Automate Meeting Scheduling

Hello, I have multiple clients and I’m facing an issue where I need to host separate meetings at the same time. We’re launching a new product, the 10mm lever belt and different teams like marketing, coaches across various countries are involved. It’s becoming unmanageable to schedule different meetings manually. Is there a way to automate this process, similar to email automation, where we only have to change the names and details?

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Sean Marlin
Community Manager
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Jessica03057Community Member
asked in How Do I...?
Removing account and replacing with another. Does it charge?

Hello,We have an account with 3 users/Seats. And we were billed for this month.Now I wasnted to remove one user and replace another one.  Question: Will calendly bill us with the new user? We don’t want to pay twice this month.

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Sean Marlin
Community Manager
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ThesecretplaygroundCommunity Member
asked in How Do I...?
Mandatory text reminder field

I have set up my system so that the client receives an entry code 5 mins before their designated session time to gain access to the court. However some people do not fill this in even though a have a checkbox they must read and tick as per below. I would be so much simpler if the text reminder box was mandatory. why is this not an option?  

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Sean Marlin
Community Manager
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mdeehringCommunity Member
asked in How Do I...?
How to hide attendee information from calendar event?

Is there any way to hide attendee information on the created Google Calendar events? We have a shared calendar to make sure we don’t double-book our space, but because the calendar is shared, the calendar events cannot have attendee names or emails. I understand that you can edit the event title if you use calendar invitations, but then the attendee is added to the event, and their email will be visible to everyone on the calendar. We currently use email confirmations and delete the attendees’ names from the events, but it would be really preferable if we could just create events without their information attached in the first place.

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Sean Marlin
Community Manager
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