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2547 Topics
I
imatterCommunity Member
asked in How Do I...?
Reordering the main scheduling (booking) page

Hi - I’m sure this question has been posed, but I cannot find anything within the community pages or I’ve used the wrong search terms.  Here goes, is there a way to reorder the main scheduling/booking page?  And, as a follow up, what display order does the main booking page use (chronological/alphabetical)? As a coach, I want my discovery session event displayed first; however, given I have ~six additional live event types visible, created after I created the discovery session event, it shows toward the bottom of the page (and most people tend not to scroll down when I embed the booking page on my website). I am open to any workarounds or alternative suggestions. Thanks in advance,Alexis

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AzakiCommunity Member
asked in How Do I...?
Problem with overlapping events and new users

How can I resolve the issue of overlapping schedules in Calendly after purchasing two additional seats and transferring ownership of schedules, as the schedules continue to overlap and create problems for my team?

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jillian
Community Manager
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MelanieCommunity Member
asked in How Do I...?
emailadress

First: Sorry, my english is not so good, i hope you understand my problem. If my guests want to book an appointment, they get an email from my private google-emailadress. Don’t know where calendly get this email from. Perhaps from the calender which is checking my free date…Where can i change the emailadresse from which my clients get their commitment.

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jillian
Community Manager
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officecatCommunity Member
asked in How Do I...?
365 outlook appointment email notification

New to Calendly.  Basically, all I want to do at this point is have Calendly read my Microsoft 365 Outlook calendar and send an email notification to my client 1 day prior to their appointment.  I would also like to give them the opportunity to reply with a “cancel” command if they would like to cancel the meeting.  I can see that my calendar is connected if I go to my profile drop down and select calendar sync.  I added an appointment to my outlook calendar, but I do not see it get synced up to my Calendy calendar when I click on “Scheduled events”.  As you can see, I am stuck on the basics or how this works.  Any links to documentation for this or suggestions would be appreciated.  I’ve already looked at getting started with Office 365 our Outloook.com and read How Calendly reads your Office 365/Outlook.com calendar event status, but I do not see and documents on where I can view the outlook appointments in Calendly.

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jillian
Community Manager
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InnerVisionWellnessCommunity Member
asked in How Do I...?
Viewing more than 9 event types

On my Event Types page only 9 are shown and I need to click “Show More” to view others (I currently have 15 active and 6 inactive for later use).Often on websites you can choose how many of XX you want to view so you don’t need to click through multiple pages. Is there an adjustment for admins so we can see all our event types at once? If not, I’d like to submit this to Calendly as a feature request.I realize I can reorder them, but as I said, I have 15 active and I find myself tweaking or editing them fairly often.Thanks for any help.Tracy

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MitchTPWPCommunity Member
asked in How Do I...?
Meeting Location Change

Can the client update the location of a meeting without canceling and rescheduling? We have the option for our meetings to be in-person, by phone, or by Zoom, but once the location is picked it cannot be changed. Sometimes our clients need to change from in-person to Zoom or vice versa but they cannot do that through an existing appointment scheduled. Is there something in the works to add this feature? Or is it there and I am not seeing it?  Thank you!

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Sam S
Employee
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catalina48601Community Member
asked in How Do I...?
It's Calendly the calendar that I need to separate dates and block ones

Okay, so I have a Wedding & Events website. I need to be able to block dates once I have received the payment for those. Also, the client needs to see once they enter the calendar page on my website the available dates there so they can schedule their event there. This calendar is not to separate a call meeting or any type of call, is to separate days, block dates, and have the availability ready for the client once they enter the Calendar page on my website. I need to know if I’m able to do this with Calendly.

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jillian
Community Manager
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danbCommunity Member
asked in How Do I...?
Need multiple zoom hosts to meet one attendee but only one host will join

Hello Everyone, We are 3 consultants available. One attendee schedules a meeting, and we internally choose who will meet with this one lead, our event type selected is collective.The problem I have is that if consultant #1 is the zoom host, and even though multiple hosts are selected, when consultant #2 or #3 join without consultant #1, it shows “waiting for host to start the meeting”. PLEASE HELP!!! Thanks

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KjricsoCommunity Member
posted in How Do I...?
I'm a independent IT contractor this is how I calendly

I love using calendly and this is what my events look like 

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David
Community Manager
DavidCommunity Manager
published in How Do I...?
Calendar Conflicts and Your Calendar's Free/Busy Status

Hey Calpals! I’m sure all of us at one point or another ran into unexpected unavailability on our booking pages. Or maybe you’ve added events in your calendar for a planned vacation or a doctor's appointment, but you were surprised to see that Calendly is still showing you as available.For both of these situations, I wanted to go over one of the most common reasons for this - Your Calendar’s free/busy status! Who can use this?All of Calendly’s calendar connections are available to users on all plans, from Free to Enterprise. Keep in mind that the free version allows for one connection, where our paid plans include up to six!To learn about the features in each plan, feel free to check out our pricing page!How Does Calendly Check for Conflicts? A little bit of background here, once you connect your personal/work calendar through the Calendar sync page, Calendly will essentially sit on top of your external calendar(s). It will then check for any events marked “Busy” and interpret them as

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David
Community Manager
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Employee
willow.arthurEmployee
posted in Featured Tips + Tricks
Connect your favorite tools to Calendly with Zapier!

 You invest in many different tools and want to know how you can maximize them all to work together (why not keep yourself from all that manual back-and-forth?). While your Integrations page is the best place to go for specific Calendly integrations (think Salesforce, Hubspot, LinkedIn, Slack, Chrome), sometimes you need help creating your own integration between Calendly and the tools you use every day. Enter: Zapier! Zapier will act as the middleman between Calendly and other apps to trigger actions in the tools you use every day based on what happens in Calendly (such as an invitee booking a meeting or canceling). Check out this article to learn more about how Zapier works! With Zapier, you can create connections between Calendly and your other apps! Just think, you could: Create a connection between Calendly and monday.com to add items in monday.com for new invitees created in Calendly (when an invitees books an event) Create a connection between Calendly and Google Sheets to updat

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Employee
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Aaron54183Community Member
asked in How Do I...?
No Show Triggers for Zaps or Workflow

How do I trigger a workflow, follow up email or zapier action when we mark an event as a "no-show"?I want to be able to send an automatic email either from a calendly workflow or inside my Active Campaign account when someone no-shows their appointment.

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jillian
Community Manager
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Dal28388Community Member
asked in How Do I...?
Analytics - date filter

Hello there, I’m browsing our organisation Analytics page. The filer allows me to access only data from the last 365 days, or last year. No data are available for Analytics before than. How do I access data older than 1 year ago?Thanks for the help!

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jillian
Community Manager
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Denis35404Community Member
asked in How Do I...?
Stripe Integration Not Allowing Dynamic Price via URL Variable Passdown

I am trying to pass variables collected in a JotForm submission to my Calendly event like this: https://calendly.com/user/30min?name={name37:first}%20{name37:last}&email={email38}&invitee_payment_amount={total}&invitee_payment_currency=USD&guests={email47},{email49},{email51},{email53},{email55} Everything is working fine except that the `invitee_payment_amount` is not updating the price charged on the booking page. I can see the dollar amount being passed in the URL, but it is being overridden by the default amount I have to select when setting up payments for the Event because the minimum price must be at least $0.50.  Is there a way to ensure that the price gets passed down to the event so that I am collecting the correct amount?

2143
jillian
Community Manager
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zeromask1337Community Member
asked in How Do I...?
How to change time gap between current and meeting time?

I would like to control how much time is between current and meeting time. As I see, there is 4 hour gap. There are no blocking events. I am available between 9am and 17pm. Right now is 12:30. If I go to my link, the only time available is 16:30. I didn’t find any setting that controls it.

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jillian
Community Manager
Kerbisverse
Calendly Connector
KerbisverseCalendly Connector
asked in How Do I...?
SquadCast + Calendly?

Has anyone been able to get SquadCast to integrate with Calendly? Descript recently acquired SquadCast, but I cannot get it to work through Zapier like Zoom works with Calendly. Any guidance would be much appreciated! 

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jillian
Community Manager
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Michael82700New Community Member
asked in How Do I...?
Give modification right to a team member

Hey,I paid for an addtional team member.I’ve created a team with an event. I want to give him right to modifiy that event, I can’t do it.There a message saying that the event has to have a organizer. But there is one already.What am I missing ?Thanks!

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Sam S
Employee
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Rebecca00203Community Member
asked in How Do I...?
Reminder email to meeting recipient in wrong timezone, how to fix ?

Reminder email sends my timezone to meeting recipient instead of their timezone & confuses them. Help ?For example I am based in Bali, most clients in US they get reminder email saying look forward to out meeting at 9pm Bali time. How do I sort this out ?

7105
Sam S
Employee
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motosurf805Community Member
asked in How Do I...?
Allow Invitees to Join Google Meet without Host?

How do I set up my Google Meet settings so Calendly invitees can join the meeting without requiring the host to be present on the google meet and accept invitees to join the meeting? Example: Lead schedules appointment on our calendly, I notify sales person of appointment, they join the google meet without the host (me) requiring to be on the google meet. Any help appreciated!

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jillian
Community Manager
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EmendowaCommunity Member
asked in How Do I...?
Blocking time for all but one event type

I have certain parts of each month (a full week) that I’d like to open up for one specific event type, and have blocked for all the others. Specifically, I’d like to open up the first week of each month for a specific Event type, but block out all others. Is this possible, without having to manually go into each Event type and override the times for those days every month?  If I block out on the calendar that’s connected, it blocks all event types.  What would be the best way to go about this? Thanks!!

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Sam S
Employee
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MaxLordCommunity Member
asked in How Do I...?
Workflow duplicating and replacing another

Hey there,  i’ve found this one in here already but you said that this couldn’t happen.One of my Workflows duplicated and replaced another one today. Hence my Customers didnt receive a reminder 1 hour before the meeting but would now have two reminders a day before.Since I cannot quite remember the text of the E-Mail and SMS, this is really annoying.How can this happen and how do I prevent it.

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Sam S
Employee
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ilovelawCommunity Member
asked in How Do I...?
Hyperlinks in "Invitee Questions"

Hello, Is it possible to include hyperlinks in the Questions themselves - for example “I have read the Terms of Use and Privacy Policy”  - possible answers radio button “Yes” “No”.  I would like to have direct hyperlinks to my Terms of Use and Privacy Policy in the questions.  Merci!  

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Peter05766Community Member
asked in How Do I...?
meeting remains among "pending" meetings

A meeting that took place last November (Nov 2023) is still among the pending meetings as of Jan 2024. I can obviously delete it, but why doesn’t it automatically migrate to the "Past” group? 

3291
Sam S
Employee
K
Kameron52743Community Member
asked in How Do I...?
Managing a Team Account without a Calendly account

Can i manage a team account without having to pay for my user?

1681
Sam S
Employee
I
ilovelawCommunity Member
asked in How Do I...?
Attaching .pdf file to confirmation email

I am new to Calendly and I would like to attach a pdf file to confirmation email (after the user has booked the meeting).  I would like this pdf file to be sent along with the confirmation email. 

23092
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