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How Do I...?

Trying to figure out how to do that thing? We can help.

  • 2,717 Topics
  • 6,541 Replies
2719 Topics
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AreejsajidCommunity Member
asked in How Do I...?
Difficulty Syncing Calendly with External Calendar Apps

I've been experiencing some challenges while trying to sync my Calendly events with external calendar apps, such as Google Calendar and Outlook. Despite following the provided instructions, the synchronization process seems to be encountering some issues. I would greatly appreciate any insights, tips, or solutions from the community regarding this syncing problem. If you've encountered a similar issue or have successfully resolved it, please share your experiences and recommendations.

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Kelsi
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Beacon11806Community Member
asked in How Do I...?
How to set specific availability dates?

How do I restrict my calendly availability to only 2nd and 4th Tuesdays? Is there a way to do this on free version?Thanks,

2731
Kelsi
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Michael75087Community Member
asked in How Do I...?
Unwanted Teams Links

I don’t use Teams; I use Zoom.   However, whenever using a meeting poll feature, Calendly sends out the meeting invite with both a Zoom and a Teams link.I do have an Outlook account, which may be the trigger.  However, I want to shut the Teams option off.  It is causing confusion for those who I meet with.

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Kelsi
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Alex33712Community Member
asked in How Do I...?
Switched from Zoom to Teams now creating two invites

Hello,I recently switched my vidoe conferencing to Teams from Zoom and when someone selects a time they get two inviationas and I get an email from Calendly that says:“We couldn’t add the Microsoft Teams meeting link to your scheduled Calendly event. Contact your invitees or update the calendar event to add video conferencing details.”I also get two Outlook invites rather than one.Can anyone help please?ThanksAlex

3383
Kelsi
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ABF_FranceCommunity Member
asked in How Do I...?
Time zone

How can I change the time zone ? Actually i’m in France but I want to plan an event in USA, so I have to change the time zone to properly synchronize events with my international teams. 

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Kelsi
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Roger71677Community Member
asked in How Do I...?
Appointment setter requirements

Hello.  I a solo entrepenuer that doesn’t have any employees. I’m just a beginner and am learning. I am considering paying a person to call prospects and set appointments for me.Do I need to add him as a team member or do you think it would work fine if he just send my invitation through his email?Also, if you have any other tips or thoughts regarding appointment setting, I would welcome all comments!Thank you. Roger

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Kelsi
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Yuna72110Community Member
asked in How Do I...?
How to resend booking confirmations?

What should I do if I want to send you an invitation about the already confirmed schedule (for example, January 8th 1:15-2:00)? I changed the custom time for that day (Ex, Jan8) and set 1:15-2:00 only and send an invitation. Is there any other ways to do like this? Thanks

10801
Kelsi
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The Wellness Hub SuttonCommunity Member
asked in How Do I...?
changing my calendly name

Hi, I was wondering how I change the name of my calendly account so my business name shows on the booking page rather than my personal name. I think I’ve changed my username here in the calendly  community but not on my actual account. Is it possible to do that at all? Or do I need to delete my account and start again? 

11951
Kelsi
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JonathanFCommunity Member
asked in How Do I...?
Mailchimp Integration - how to edit checkbox text?

Hi there, I’ve recently integrated my Mailchimp Account with Calendly.I’m wondering if it’s possible to edit the default checkbox text “I’d like to subscribe to future emails” and if not, could this feature please be added?I feel like the default text is a little bit ambiguous for clients making them much less likely to opt-in.(I would rather use something like “Subscribe to mailing list to receive future discounts and special offers”)Also, if there was an option to re-order the checkbox similar to how one can re-order Calendly questions.For example, I use a PayPal button for my paid events but the small checkbox automatically appears under the PayPal button instead of at the end of my event questions.The small checkbox is now much more likely to get ignored being under the huge yellow PayPal button, which people will click immediately after answering questions.I know I could create a question asking the same thing with a checkbox however the integrated checkbox automatically adds the

831
Kelsi
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Lizzie19Community Member
asked in How Do I...?
Select specifically what times and dates customers can book.

Hi, I send customers select times and dates through Calendly but they are ableto select any free time in my diary. I was wondering if there is a way that I can limit when they book to only the dates and times I select when sending them a link without having to go into the event on Calendly and edit it manually each time. Thanks in advance for any advice.

13051
Kelsi
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GarrySennaCommunity Member
asked in How Do I...?
Availability

This may be user error but am I wrong in thinking that when my calendars are all synched that the availability will NOT show when I have a time slot filled.  I have 3 synched and when I create a event it shows nothing is synched .

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Alex24041Community Member
asked in How Do I...?
Integration of Calendly on a Marketplace

Hi everyone! Would truly appreciate help with this and pointers of solutions. Perhaps someone has done something similar. Objective: I am building a directory of coaches (a website).Each coach has a profile page. On the profile page show a calendar of the respective coach with time slots a user can choose from. Each coach needs to connect their own Calendar (Celendly) to their profile page to show their up-to-date availability.  On the coach profile page on the calendar widget a client can select a date and available time slot. Then pay for the coaching (Is payment processing something that can be integrated through Calendly?). Each coach has a custom price.   Coach and Client to receive notifications about upcoming appointment or cancellations Ability to start a video call (Zoom or similar)Would love to know if that is something that can be solved with Calendly and what would be the steps. Truly appreciate any help. Thanks!

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YuMuuvCommunity Member
asked in How Do I...?
Always show first available slot

I have hard time understading why is the view below showed when calendly is opened. Why is it not just showing next month when available slots are? Can I modify it somewhere to automatically present always first slot?  

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Kelsi
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Kristel54070Community Member
asked in How Do I...?
Functionality to send calendar invites or notifications to external email addresses may be affected?

Hi!We want to restrict the access to sending emails to individuals outside the organization but we use Calendly for our clients to book their walk in tour with us. Will this be affected? Are there workaround?

2941
Kelsi
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Teacher01188Community Member
asked in How Do I...?
How to hide attendees name in event title?

I’m fine with the name coming to my email but I share the calendar with other organizations. I can’t believe it’s so hard to find a way to get a little bit of privacy. I have been looking for weeks. Appreciate any help.

5594
Kelsi
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pati44Community Member
asked in How Do I...?
Problem with different availabilities in different event types

Hello thereI run a dog training school and would like to offer my clients some appointments in city X, some in the countryside and some online. This means that I have entered different event types - one for each location, so to speak. This was not a problem in the old Calendly version. With the new version, the following problem has recently arisen: I enter e.g. Monday, 10:00 a.m. a slot in city X. On Tuesday at 11:00 a.m. a slot online and on Wednesday a slot in the countryside. This means that users should only see the respective slot in the respective event type. However, it always happens that all 3 slots are displayed in all 3 locations at the same time - which is not feasible for me. How can I plan so that I can display the slots individually for each event type as before? I am very desperate. Thank you very much for your help. PatiTranslated with DeepL.com (free version)

541
Kelsi
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Jenny65167Community Member
asked in How Do I...?
Borlabs Cookie Banner 3.0 blocks Calendly  

Borlabs Cookie Banner 3.0 blocks Calendly   I have a problem with Borlabs and Calendly. It is blocking the Calendly embedding option.Can you help me out with this? Thank youAline

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Kelsi
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Norbert51408Community Member
asked in How Do I...?
Synchronization of unsupported Calendar

Is there any way to connect and synchronize an unsupported calendar? I have my calendar in ICalendar/ICS format - is there any way to, by using a Calendly API, synchronize those two calendars?Regards

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Kelsi
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Corina61202Community Member
asked in How Do I...?
Modificar horario entrevistas (Modify Appointment Times)

Como puedo modificar los horarios de las entrevistas?... Programé entrevistas de 20' y automáticamente me organiza el calendario con 10' de descanso entre una y otra. Quisiera que ese espacio de tiempo no existiera. 

4311
Kelsi
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Dr.Lipbeauty62006Community Member
asked in How Do I...?
Multiple user and multiple calendars

I started an organization of booking appointments for patients. I’m the owner. I would like to add, inside my organization, multiple professionists, each of them with their own mail and their own calendars.Is it possible to manage this stuff? I mean, different events for each users, connected to different calendars? Thank you so much

7781
Kelsi
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OskarCommunity Member
asked in How Do I...?
Overlapping events

I use one account on Calendly and I have a problem - currently, I have two events scheduled for the same date and time. Booking event number 1 prevents the possibility of booking event number 2. What should I do to ensure that booking a specific date and time for event number 1 does not preclude the possibility of booking the same date and time for event number 2? Is it possible to separate these two events? Edit: I'm using the Standard plan - will switching to the Teams plan allow me to resolve the above issue?

3923
Kelsi
Sam S
Employee
Sam SEmployee
published in How Do I...?
Create Duplicate Events on a Secondary Calendar

Want to add your Calendly-booked events to a secondary calendar, other than the “add-to” calendar(s) of the assigned meeting host(s)? In my experience, many teams may want their Calendly-booked events added to a secondary “shared company calendar” for easy, at-a-glance viewing of their team’s meetings.Because Calendly only allows for booked events to be added to one “add-to” calendar per host, here’s a cool workaround to create event duplicates on a second calendar using our integration with Zapier.  Problem: Calendly booked events are only able to be added to the single, set “add-to” calendar(s) of the booked host(s).  Solution: Using the integration with Zapier, you can create a “zap” that generates a duplicate calendar event in a secondary calendar.  Who Can Use This?Calendly’s integration with Zapier is available to users on our Standard, Teams, and Enterprise plans, as well as the legacy Professional plan. FYI: The Teams plan is available for both multi-user organizations as well

7921
Kelsi
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Alaina66784Community Member
asked in How Do I...?
Decline Invites

If an invitee declines an event, why is it still showing on my Outlook calendar? Also, if an invitee needs to reschedule an event, how do they do this? Just as an FYI, I am using the free plan. Thanks!

8701
Kelsi
Kelsi
KelsiCalPal Emeritus
posted in How Do I...?
Scheduling for another user in Calendly - explained!

Happy Monday, Calendly Community! 🎃I was made aware of a topic on another forum, this morning, where someone asked the following: “We have a person who does initial outreach to customers and then sets meetings with them on behalf of the sales reps. We'd like to use Calendly to do that, but no matter whose calendar she's scheduling on, the Zoom link included in the Calendly invite is her own, rather than the sales rep's. Is there a way to allow her to schedule on behalf of other users in Calendly, and have the customer invites automatically include a Zoom link under the Sales Rep's accounts instead of hers?”This must be frustrating! We can help fix it for them. For steps on how to connect your Zoom account, view How to schedule a meeting with video conferencing. To note for multi-user Calendly organizations:Zoom admins must pre-approve Calendly in the Zoom Marketplace Zoom admins must pre-approve the Calendly app before their Zoom users can download it. If you see details about pre-app

23772
Kelsi
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John60367Community Member
asked in How Do I...?
Unavailable times are not blocked out.

When I set up the calendar, I set a schedule of times and dates that I am available. It worked at first, but when I looked at my calendar this morning, it shows that I am available on days that I´m not, and at times that I´m not.Is there something I´m doing wrong, or is it something I can fix?Thanks.

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Kelsi
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