How Do I...?

I’m admin of a software community and we have a regular office-hours meeting. I’d like to use my Calendly (professional plan) to help set up the meeting. The workflow I’d like is:I create a meeting time (eg, last Wednesday of the month at 4pm) and with the meeting name and the call details (in this case, Google Meet) I share a Calendly link with my community that people can then subscribe to, creating an event in their local calendarSo far, I’ve been using the Meeting Poll workflow with a single proposed time. This works broadly fine, but it has a couple of drawbacks:I have to remember to convert the proposal into an actual meeting in the days before the event. I’d like for this time to be a firm time (ie, not a proposal) as soon as I create the time it means that I have to balance doing it early enough (so that people know it’s actually happening) with doing it late enough to capture straggler who want to join (there’s always people who want to join, but don’t want to commit early for

I’ve gone through all of the appropriate steps to sync my iCal to my Calendly, but only some of scheduled events are showing up on my iCal. There doesn’t seem to be any rhyme or reason as to which ones are and which ones aren’t showing up. More than half of my scheduled events aren’t syncing… any tips?

Hola En la opción “invitación del calendario” “Se le enviará una invitación del calendario a su invitado cuando reserve, lo que añadirá el evento a su calendario”  los pacientes están en otro país y hay diferencia horaria, les está llegando en hora de mi país generando confusión en mis clientes,

Hello,Both in my Calendly app and on the desktop, it shows that I am unavailable from August 1st through August 25th. I set this up weeks ago. However, today a client managed to book an initial phone consultation for tomorrow (I work as a psychotherapist). The client is not at fault, but this is very frustrating for me because I was hoping to take a few days off during my vacation.All the unavailable days are correctly highlighted in blue. What could be causing this issue? Could it be a bug? I would greatly appreciate any advice.Best regards,Sabine.

Hi all, I use Calendly purely to schedule appointments with clients and send reminders. I don’t have clients making appointments directly and I don’t want them to be able to see the schedule.I can’t work out how to limit visibility of the schedule to just me but also be able to make appointments. At the moment I have to go into Scheduling Settings and change the “Invitees can see # calendar days into the future” to enable me to make appointments (however many days ahead) then once its booked go and set it back to 1 calendar day. I know Calendly is designed around multiple people being able to access a schedule to make appointment but it’s not my use case so if I can’t solve this I’ll have to switch.

Hola!Presento un problema, en enlace de Zoom enviado a las personas cuando confirman una cita la plataforma de calendly lo envia en ingles, y ha generado confusión en las personas. Agradezco me puedan dar una pronta solución 

Hi, First sorry in Advance,  my English is not that well. On my schedule page, the client have choice for phone call or Zoom call. if They choose Zoom, They get a confirmation with the ID zoom call.But I Ask 24h in Advance a confirmation of the showing call. but on that reconfirmation the Zoom ID is not there. most client Ask me where is… and I have to say look on when you Took the appointment you receive it.. bla bla bla. Do you have and suggestion on the confirmation 24h in Advance if it’s possible that the Zoom ID are included in the email or SMS?I Hope my request is clear. if not, I Will Ask for the translation.thank you 

Hello!  I’ve been booking calendly calls from other users links, and adding them to my google calendar.However, they don’t show up in my own calendly account as upcoming events, and I have my google calendar synced with calendly. Should I be able to see this scheduled calls I make from other people links?

I have a wix site that has a button that sends customers to Calendly set it up appt times. I set up my hours under Schedule and they are correct when booking on my desktop but when I test on my and others’ cell phones the meeting times are completely wrong and is says I work from 7am to noon. How do I fix it so all “devise-types” show my correct hours?

Hi I’m using the contacts-section within calendly to schedule new meetings with my clients. This is very helpful, because it’s very fast. Especially I can change the duration of the planned meeting during this process.But there is a big disadvantage: I can’t enter a mobile number for the text reminders (SMS). So the client only get email notification.Is there a way to use the contact section for scheduling new events AND sending text reminders via SMS (as it is possible when I book a new meeting within the planned meeting section). thanks for your support werner

Is there a way to have the client select a time window? Say from 7am to 10am, where up to 3 clients can select an appointment from?  All I can see is specific times.

We like our clients to be able to schedule with a 36hr minimum notice, but Calendly doesn’t seem to recognize weekends.  Is there anyway around this? We don’t want someone to be able to schedule Friday afternoon for a Monday morning appointment… TYIA

I have several services that are subscription-based, 3, 6 or 12 appointments. Is there are way to limit how many times a link can be used to book? Or some other way that I can create a limit around clients booking their appointments.

Hello-  I am looking to connect a contractor with a customer.  I would like to send to the contractor first where they tell the times that they are NOT available, then it goes to the customer to choose from the remaining available times. Is this possible?

Hi Kelsi!My two stores have two different hours -- do you know if it’s possible to edit hours based on location selected?  https://openclosit.com/fitting-appointment?month=2024-01

I first learned about Calendly in 2016. At the time, my Instagram growth consulting business was just a small side hustle. I wasn’t booking as many client calls as I am now so I wasn’t using its robustness like I am today.Online business has become more sophisticated since 2016 and over time I needed to find an easier way to making booking a reading with me a cinch.I briefly used another scheduling tool because most of my colleagues used it and I was having difficulty syncing my Google calendar without their preferred scheduler.Over time, this other scheduler was just too clunky to manage and I was desperate for a better solution to streamline the booking process and to stop the back-and-forth to find a time. I decided to return to Calendly once I learned that it a) was so intuitive and easy-to-use b) accepted payments, c) connected to Stripe and d) seamlessly connected to my personal Zoom link. It was a no-brainer to invest in the paid version. With the automated emails that get sent

Hi All, My meetings are 45 minutes, but my link shows only 30: https://calendly.com/mwdrums/30min How do I fix it? Thanks in advance, MW

I would appreciate a new or adjustable design / layout for the initial booking page. When multiple event types are offered, the page looks confusing. I think a liste-like formation with smaller buttons would be more eye-catching and easier to handle than the actual ones.

hello,i’ve used calendly daily for the last 4+ years. i really like it, until now. i was able to roll with udates and changes, however, the fact that i can no longer click on phone numbers to directly call or text clients has my workflow totally upended. i often need to directly communicate with clients quickly and this communication is critical to what i do. is there a workaround for collecting phone numbers that are still linkable / clickable?  on another note, the new GUI format for viewing booked appointments seems totally upside down to me. the client entered info is the most important to me and you’ve pushed it to the bottom of the page , and made the font smaller. the meeting location and host info is absolutely the least important to me, as i’m the host , and those types of details stay pretty constant for me. the customer info is what most important for me to view easily. in other words, i really miss how appointment details appear to me from all other previous versions of cal

My clients need to be able to see my calendar more than three months out. How can I change settings to allow this?

English:It's about colleagues from department 1 being able to see what appointments have been booked in department 2. And the other way round too. So that a consultant can always switch between the stores. The background is that we have two stores in one building. One is a goldsmith's, the other a specialist wedding ring store. It would be very nice for us if we could book appointments on both websites and save them in two different calendars in one Google Calendar account. So that all colleagues can immediately see what has been booked and where.Is that possible? Without having to start a second account? German:Es geht darum das Kollegen aus Abteilung 1 sehen können was in Abteilung 2 an Terminen gebucht wurde. Und das ganze auch anders herum. So das immer ein Fachberater zwischen den Läden wechseln kann. Hintergrund ist das wir zwei Ladengeschäfte in einem Gebäude haben. Eines ist eine Goldschmiede, der andere ein Trauringfachgeschäft. Es wäre für uns sehr schön wenn wir Termine auf

I am trying to make an event that is closed to my invited friends only.  It has an eye with a line through it.  

I need help. Every time I schedule a meeting my calendly is using the same location link for every interview or recording i do. I have to ask the interviewee to leave and resend a new link. I get this for every interviewee. the code at the end cannot be the same. I dont know if its a calendly issue or streamyard issue.

Hello! I have a questions and I’m hoping that the Calendly Community may be able to offer some guidance. I have an event set up for interviews, and I use the primary link to send out to candidates so they can book time with me. I would like to have it set up so that, once a candidate uses that link, they can’t use it again. I know that users can generate a single-use link, but I have to do that individually for each candidate, and I’d prefer to keep this process as automated as possible!Is it possible to set up my event in such a way? I hope this makes sense!Thanks for any advice you can offer!

We use calendly to book our demos for our product and for the most part it works great however the emails that come out of it are very hard to understand. I am able to modify the calendar invitation emailBut we get another email that is prefixed with New Event: that we can’t seem to control the contents of.And we also can not get the post meeting email to sendAny good doc on this or tricks?