How Do I...?

It seems like there are several threads with related questions but not exactly this one, so my apologies if this has been answered elsewhere.I have multiple events on my calendly (15-min, 30-min and 1-hour meetings), and I would like to limit the TOTAL number of meetings people can book in a day, regardless of the length of the meeting. For example, if I want to limit my meetings to no more than 3 per day, even if those three meetings are 3 15-min meetings, 1 15-min and 2 30-min meetings, or 3 1-hour meetings. Let me know if any one has any thoughts. Thanks so much!

I have appreciated the ability to limit the number of meetings of a certain type that can be scheduled per day (under ‘additional rules for your availability’)… but would LOVE to be able to also limit the number of meetings of a certain type per week. My situation… for 2024 I have a personal goal to host a new acquaintance for lunch once a week… but afraid if I use my standard lunch Calendly invite with this group, I could end up with multiple in the same week… and I would prefer not to have to manually block my calendar to do so.

How do I set the limit on max meetings per day across all events? Here’s the situation. We are going into Budget season and need to have 1 person in several meeting types. However, that person should only have 1 meeting per day. Person 1 + Person 2 = 1 meetingPerson 1 + Person 3 = 1 meetingHow can I limit person 1 to one meeting per day? Currently, Calendly allows more than one meeting per day. This is due to the different event types set up for persons 2 and 3. In this example, Rebecca could have more than one meeting per day. I’ve read prior comments and I don’t know if this is possible. Do you have a suggested workaround? Any help you can give is greatly appreciated! 

Hello,  I am using Calendly for my Fishing Guide service.   I offer multiple options and times throughout the day and week. I only want to do one trip per day no matter the time or type or location but I also want to be able to keep these options open to everyone to fit their schedule.  How can I limit this? For example if someone books a morning trip for species X then I don’t want another person to book a night trip for species XX (different type of event).  My wife uses Calendly often and she suggested a long buffer time, but that max is 3 hours.   What I’ve been doing is when a booking happens for one type event, then manually going into each other type event and blocking out my availability for that date.  It has become to much to manage with all the manual overrides.  I understand you can limit specific events to 1 per day but is there an general overall availability to limit all events to one per day? What is the best way to do this?  

Hi Thank you for the recent update enabling meeting limitations per event (daily, weekly, monthly). We would really like to see an option to limit overall meetings globally as well. This is the last piece of the Calendly puzzle we really need to fully automate our online meeting bookings. Without this we are still manually managing calendars which is defeating much of the point of an online booking system. We are a Financial Advice business and we hold different types of meetings with our clients depending on the stage of the process we are in. Different meeting types require different levels of pre-work and we can accommodate only so may per day and per week of each type and overall across all meeting types. A review meeting for instance requires substantial pre-work and at most we can comfortably accommodate 2 of these per day and 5 per week. Whereas an initial meeting requires almost no pre-work and we could comfortably accommodate 3-4 pe

I am attaching screenshots.  I feel like I have followed as best as possible previous posts.  Even creating an event on Google “Out of Office” different from their default so I could select “busy” did not work.  Please help me figure out why this is not working for me to block in Google and not have it recognized by Calendly.  Thank you! 

I want to start entering my appointments that I schedule by phone through Calendly but I don’t always get their email address.  Can I just enter the cell phone number? 

A client and I are trying to schedule video interviews to take place over the course of a conference but I am not able to see what has been booked in the calendar (or with whom) even though I’m a co-host. Nothing is syncing to my Outlook either. Please help! 

Up until recently synced Calendly meetings would show in my Outlook calendar in their allocated times, with a buffer simply showing as unallocated time. However these buffer times are now showing up in my Outlook calendar, in between these meetings (as if they were meetings themselves). I saw reports from a year ago that this has been fixed, but the buffers show up for me.  How can I get the buffers to not appear on my calendar (like before).

Want to create a landing page that promotes or lists a specific group of events, not all of my events in Calendly, that I can use for my website

I created an event in 2026- it creates a link but the calendar will not open up past December 2025.  I have a paid subscription past that time- how can I get to January 20206.  PS Chat box doesn't open so I cannot get help. Help appreciated.

Guests dont get an email after booking a call on Calendly!

I’m setting up a Calendly meeting poll for the first time. I’d like to offer both an all-day option as well as two half-day options each on two different days, but once I have either the all-day or the two half-day windows selected on the calendar, it’s impossible to indicate the other(s). Does Calendly seriously allow only one meeting duration/poll, and if so, is there any way around this? Thanks!

A client reached out to tell me that she tried to make an appointment through my embedded Calendly booking app on my site, but it dodn’t appear to go through and she received no confirmation. Calendly shows no record of the appointment.I went to Stripe and found that the payment was listed as “Payment authorized, but not yet captured.” I could have captured it, but then I still wouldn’t have had a booking on Calendly or all the info gathered there.My question is - what exactly is causing this issue? Is this a Calendly integration issue?The client has tried several browsers on two devices. Each time, the booking fails and I have to cancel the held payment.

Customer books via calendlyEmail confirmation is shared with my hello@email BUT I’d also like the same booking and buffer shared with an additional 2 internal company email addresses. How do I do this?

I can’t find an existing conversation quite like my problem.Sometimes syncing can work too well. I have tentative placeholders in Outlook for work items that make me appear unavailable on Calendly. Even though I have disabled (or so I thought) Calendly and Outlook, Calendly viewers still think I’m unavailable.It’s less hassle to manage the calendars separately, to be honest, though I would still like to receive notifications when someone books on Calendly. How can I divorce my Calendly from my Outlook, once and for all?

Does the list of contacts in Calendly sync with Outlook or do I need to do double entry?

Hello,My event is in french, and my profile too.I’ve created a workflow that sends an email to my customer containing the event_dateAll variables are normaly translated, but this one is in english : This seems to be a bug, can you help me with this ? My customers are french and want the date event display in french too :)Thanks

is there a way to give a time limit for when someone can reschedule/cancel a meeting?

Hi! Hope that all is good I need to fix the time slots for this calendar.  I can’t book time for today and it’s free.  Could you please help me to solve this? Image attached FYI 

Message :Bonjour à tous,Je rencontre actuellement un problème de synchronisation entre Calendly et mon Google Agenda.Mon compte Google est bien connecté dans les paramètres Calendly (je vois “Vérification de mes 2 calendriers”) et j’ai bien activé les options : ✅ Inclure des périodes tampons dans ce calendrier ✅ Synchroniser automatiquement les modifications depuis ce calendrier vers Calendly Cependant, plusieurs dysfonctionnements persistent : Les événements déjà présents dans mon Google Agenda n’apparaissent pas comme bloqués dans Calendly (les créneaux sont encore proposés à la réservation). Les réservations effectuées via un lien Calendly ne bloquent pas les disponibilités sur mon Calendly, ce qui crée un risque de doublons ou de rendez-vous superposés. J’ai déjà essayé :

Hi,I use Calendly to allow clients to book workshops on my website.What I miss on Calendly and would be just great are Gift Vouchers.Calendly, do you plan that ad in the (near) future :-)Thank you.Pascaline 

Hello! The phone number input in Calendly for Malaysia only allows 9 digits, but Malaysia currently allows up 10-digit phone numbers. Can this be changed please? e.g. 60 - 10 - 1234 - 5678 is a valid phone number in Malaysia.  Thank you! 

I’m working on integrating our app with Calendly and want to enable the “Add Integration” experience like Slack or Zoom.Our goal: Users click “Connect” on our app from the Calendly Integrations page. They are redirected to our OAuth sign-in page. After successful login, they are redirected back to Calendly to complete the connection. What we’ve done so far: Created an app in the Calendly Developer Portal (sandbox). Configured Redirect URL / Callback URL. Using Client ID, Client Secret, and Webhook Secret for OAuth and webhook handling. Current flow allows our app to connect to Calendly, and users are redirected to the Calendly dashboard/login page. Questions:

Hallo ich bin Paartherapeut,die Kunden können wählen zwischen Einzel Therapie und Paartherapie. Sie werden auf calendly zur Festlegung Ihres Termins eingeladen. Dort will ich die Möglichkeit haben, dass sie bei Online Terminen schneller einen Termin bekommen als bei vorort-Terminen. wie kann ich das technisch so einstellen, dass die Klienten sehen, “ oh online bekomme ich schneller Termine!” Ohne, dass sie sich schon vorher auf den Meeting Ort festlegen. Sie sollten wirklich erkennen, was die freien Online Termine und was die Vororttermine sind. Danke für euer Brainstorming und die Hilfe,Jürgen