How Do I...?

I was looking for an option to create recurring meetings with users. For example, I would like to schedule weekly meetings with someone at the same time for the next 6 months. Is it possible to do so in Calendly?

I am unable to receive bookings on the weekend even though I have changed my dates and times so that I am available on Saturday, however this is now reflecting in my link…. Please help 

Hi @jillian, your initial answer to this question is informative to my scenario as well.  Thank you for the detailed insight!I have a free Calendly account using my work email.  Since creating that, I discovered that we have a managed account within the company.  The admin allocated a license to my email account, but I am not able to apply that license within my Calendly account.  Is there an easy method to transition individual accounts into the managed account?

I am the admin for 3 advisors - is there a way to see a list of their upcoming meetings in Calendly so I know when to call clients and remind them of their appointments?

The “Location” variable, when used in reminder emails etc., actually inserts the word “Location: “  How can I make it so that it only inserts ONLY the input data? Right now, the text for my confirmation/reminder emails shows up as:I will call you at Location: +1 234 567 8901 on {date} at {time}. What I want is for it to show up as:I will call you at +1 234 567 8901 on {date} at {time}. Please help!

I am an Executive Coach and clients use Calendly to book Zoom sessions with me. I started running into the challenge with back-to-back meetings where clients in the Zoom waiting room are seeing the name of the previous client [see attached photo].The Topic of the Zoom meeting is being pulled from Calendly as "Name" + "Event Type" So I wanted to see if there was a way I could somehow change this to protect client confidentiality.There doesn’t appear to be a solution in Zoom and Calendly Tech support was not helpful.It seems like there is no way to create unique Zoom IDs for each booking either.  I am sure other coaches and therapists are using Calendly as the scheduling backbone and this issue creates major client confidentiality challengesThe only solutions I have found thus far are: 1) ideally, end the meeting before the next client lands in the waiting room ; 2) to go into Zoom and manually edit Meeting Topics for the coming week. Would love other ways to troubleshoot this… 

Hi!when cancellation messages are sent, the reason for cancellation is currently displayed at the end of the message in red text. How can I include the text somewhere else within the message?  

I have asked this question previously, but have not got any help up to now.How can I reach someone from the Calendly team directly to help me?I tried the chat box, but its an automatic answering thing and I did not receive any help there.Booked time slots still show available in my Calendly availability calendar, even though it is set as one to one and I am getting confirmation emails by Calendly to my email address for the booking.I have to edit each scheduled event manually in my availability calendar on Calendly to avoid double bookings, which is really annoying.Thank you for your help 

I have been using Calendly with one event type, 30 minute meeting.  The link to this has been published by my agency and works fine.  I decided to set up a new event, duration one hour.  I created this and sent the link directly to a single client.  Now, another client has booked this second event type and I have no idea how.  He insists he used the link sent by the agency (the first link - the agency has NOT been sent the second link).  1.  Has anyone had this happen?  and 2.  How do I stop it happening?

When people book with me using my Calendly link, I can see those events on my Calendly “Scheduled events” page. But if I use another Calendly users link to book an event with them, I don’t see it on my scheduled events. That’s bad because I may miss events. Is there somewhere I can see all of my events?

Hi, everyone. I’d like to find out how I can change what people see when they click on one of my links. This isn’t a question about changing the URL slug, that’s not hard. It’s that my offer has shifted and I’m no longer a Voice and Dialect Coach. I’ve looked into branding and I can’t find the option to make changes. Thanks for the help.

How can I book events that are accepted by telephone, for example, into the calendar myself so that this appointment is already reserved?

Hello, I'm a business owner who employs a virtual assistant. I'm seeking a way to automate the process of informing my virtual assistant whenever someone schedules an appointment through my Calendly. This would eliminate the need for me to manually share the details of each booking with her. How will I do it?

I searched, but did not find this topic? I'm using Calendly to book in-person consults at client homes. I don't know until they book what the location is. Right now I have TBD in location and added a Question  for them to answer about where the consult will take place, but that seems cumbersome and I don’t know how to update the location after booking. There has to be a better way so that the client can enter their location in the location field when they book? 

How do I require a reason in the space for “Reason for Rescheduling”...or for Cancellation? I’ve received multiple reschedules from someone, and they continue to leave the reason blank. I’d like to make it required so that they at least provide the courtesy of an explanation.

We have instances where we need to oscillate b/w 1, 2,and 3 time slots for a given day.  Group event type only takes a value greater than 1.  We find it incredibly cumbersome to maintain 3-4 calendars just to support this.  Any suggestions on how to do this?

I am new to Calendly and have some appointments I made before I had an online calendar. How do I add those so I have everything in one place, they get the reminders, etc. Thanks!

Hi I had to make a new account to try and contact customer service is there a number where I can talk to someone directly? 

I am the administrator at a small organization and need to create and manage meetings on behalf of two individuals.  From what I understand, I can log into their calendly accounts to set up their events.  Would I have the ability to handle all the notifications and communications for bookings?  We would also want both them and myself to be notified when something is booked?   Would I need access to their email accounts to do this?  If this is doable, which subscription would we need to manage this? 

Ich bin neu bei Calendly und melde mich über mein Microsoft Konto an. Nach erfolgter Anmeldung kann ich keine Änderung im Account speichern.  Kein Profilbild einfügen, keine Zeiten ändern et.c.Bei jedem Schritt erhalte ich die Calendly Meldung:  ” Serverfehler. Bitte versuchen Sie es erneut.” Ich verwende die neuesten Browserversionen und habe es mit Chrome, Firefox und Edge versucht. Der Support von Calendly hilft nicht wirklich weiter. Kennt jemand dieses Thema?

Hello there,Before using Calendly, I would manually go to the Google Calendar website to create an event, and I would invite guests to my events.All of my Google Calendar permissions are setup to (1) allow guests to see the full list of guests, and (2) all of my guests are allowed to add new guests to the event.This has always worked just fine in the past, whenever I manually used Google Calendar in the past.However, now that I have started using Calendly so that my guests can book their own events with me, my guests are telling me that they (1) are NOT able to see the list of guests, and (2) they are NOT able to add new guests to the event.These are 2 extremely important features to me, so is there a way to get this to work with Calendly?Thank you!

Hello, I have a client that is booked out 6 weeks all the time.  I have to manually go in and adjust the URL to default to the correct month that is the first available timeslot.  It’s an annoying hassle to have to continually monitor when a month has no timeslots and go in and update the URL to show the first available timeslot to customers.   How do I default to the first available timeslot?  Note: Yes I know there is an identical thread with this name that is locked. That thread did not answer the question so I’m hoping to find an answer here. Thanks!  

Can I use calendly to offer joining an online class that I'm hosting?the class is in specific dates and hours (not always in the same weekly day)I want my clients to choose a class and join it while the number of participants is limited.

Bonjour,à quel endroit dois-je insérer mes conditions générales de vente dans ma prise de RDV sur Calendly dans les différentes propositions de rdv et dont je souhaite combiner le paiement avec Stripe.?Dois-je insérer un document pdf avec mes conditions générales de vente ou renvoyer vers un lien sur mon site internet ou les CGV peuvent être consultés ? En vous remerciant, bien cordialement,Yvonne Vidal