How Do I...?

Hello there! I couldn’t find the answer so I thought I should ask you guys: I was wondering if I could have for one event, different number of slots.I use Calendly for recruiting apppointments and we have a jury doing the recruitment.I would like, for one week in particular and one event, the availability to put wheter 2 or 3 available slots, depending on the availability of my coworkers.

I have a round robin scheduling event  and one of the workflows is to send out a follow up email after the event. The email is suppose to come from a centralized/shared gmail account, but I am not able to integrate this into the event.  We have this exact same event set up for individuals, and the follow up email/integration works.  Is it possible to integrate gmail with the round robin, or is that only an option for events for individuals? 

Whether you’re new to Calendly, a seasoned user, or haven’t used Calendly yet, be sure to join our webinar next week! We’ll be talking about how financial services companies are using Calendly to grow their business and drive revenue. Learn more and register here.   

I have two sales reps and each create a calendar to book meetings at an upcoming tradeshow. One rep had a couple meetings booked on her calendar that she feels would be better for the other rep. Can I move those meetings from one calendar to another?

When I choose to SHARE a booking from the Calendly App, the widget does not give me the correct email choice for From.  I have chatted with Support and understand that this widget is a part of iOS BUT, Calendly is not displaying the Mail preference choices I already have set on my phone (all other apps on the phone do use the correct email preferences), so there is an issue with Calendly.  Do any other Apple uses have this issue?  It’s only with the App

Hi! I have an invitee who reported this problem -- When changing the appointment, I have to manually remove the old event from my calendar, this is not done automatically. From my understanding this should’d happen. They use Teams within Outlook at M365. Is there a reason for that and what could be the potential solution.Thank you!  

How can I reach to the support team?

Hi everyone, let me explain myself: I’d like to create group meetings limited to 8 invitees. (that I know how to do)However, I have 3 different hosts, and I don’t need them to be all there, I just need one to be available.So I would like to have one link for my invitees and this link will show them the availabilities of host 1 + host 2 + host 3 (so if only host 3 is available for example the time slot is open, or if host 1 & 2 are available then I can double my number of invitees).Hope I’m being clear, and thank you if you can help me, whether it’s possible or not! 

We work with different meeting rooms for appointments. Therefore, a Calendly event needs to align with both the availability of a staff member and the availability of a meeting room. We're having trouble figuring out the best way to set this up; can someone assist with this?

I have Calendly connected to two Google calendars. On one of the calendars, I have a block of time in the morning, 9-10:30am every day, where I’d like to make it available for Calendly to book but still marked “busy” on that origin calendar so that people within that org won’t book over it via Google Calendar.Is this possible to achieve in Calendly somehow?

Hi, I’m Marco from OpraMind agency, i would like to introduce caledly caledar/api to my clients and embed it in my production apps, so i need to talk about an enterprise plan. It’s been a week since i tried many times to contact sales team, but nobody ever replied to me, is it normal? or what’s happening, thanks in advance if someone can redirect me to them 

Hello, my availability changes are not refected in my booking schedule. Please advise. Thanks,Jason

Is there a way to give certain people access to schedule over blocked time?  For example - I block chunks of time so that I don’t over-schedule myself, but there are certain clients I would like to be able to schedule over those blocked times.  Like giving certain people super scheduling access.

Hi there, I have two connected calendars in my account that are both mine and somehow events from one email keep being able to be booked over events from the other calendar. I have the “Check for conflicts” set up covering both emails so am not sure why this is happening. Please help since this affects setting expectations with clients when I need to reschedule them manually due to this. Here’s a screenshot showing how they are connected: And here’s a screenshot from Google Calendar showing the overlap happening where green is the gmail address and the blue is my personal domain address.  Thanks!Adamwww.adamwbarney.com

Does anyone know if there is a way to require a candidate booking interview to attach a resume to the calendar appointment?

Have you used Calendly's payment integration for your business? How has it impacted your booking process and revenue stream? Give us some goals and inspo!

I work as a counselor and would like to use a workflow for new clients when they schedule their very first meeting. Is there a way that Calendly can recognize the user who is booking events so that they could get a more unique first-time email that has different contents than a recurring event booking workflow or reminder email?

I cannot find any way to do this.  If someone is left off the invite, rather than forwarding the invite, I’d like to add them to the invite so it sends them reminders. 

hi, im a therapist and need to know how to stop clients from cancelling their appointments on my calendly within 24 hours of our appointment. is there a feature on calendly to set a time limit to cancellations? 

This is the first time I’ve used Calendly meeting poll. Creating a poll was easy enough but the interface for finding mutual dates isn’t helpful. The Top Times aren’t helpful at all (I’m looking for 3 consecutive dates) and there are other dates that are equally “Top”. Is there a calendar view/a way to set a calendar view so that I can visualize the 3 dates? I’m having to manually enter them into a Google Calendar to see what 3 dates will work and I only have two responses. I’m waiting for another 15, so this is a considerable amount of time to find dates.

I'm an admin and cannot access the 'all users and events' anymore.  I get an error when I click on that link telling me to upgrade.  I have always been able to go into the 'all' before?

Hi everyone, is there a way to block some customers (email and telephone number), preventing them from making further appointments?

I created a buffer of 1hr before an event and 30 min after an event.  I have an event from 3-4pm.  Why is 230pm show as available (if someone schedules at 230, then the meeting would go to 3pm at which time there is already an event scheduled = no buffer time at all)Also, I scheduled 30 min buffer AFTER an event...for the same day as above, 5pm is the next available (not 430pm) What is the logic here….I checked my settings again, it’s for 60min BEFORE an event and 30 min AFTER an event.

How does an invite include a specific location, a unique location?  For example, I’m using a platform called riverside.fm. Each interview  address is unique because each is a one-time use. Where do I put the link and how does Calendly know what and how to include in an invite?  If I create an invite, do I add to each one by one?

I use Calendly to allow students to schedule success coaching appointments with professional coaches. My students love the ease of selecting their appointments online and receiving all of the necessary information without ever having to talk to anyone!