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How Do I...?

Trying to figure out how to do that thing? We can help.

  • 2,878 Topics
  • 6,936 Replies
2880 Topics
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Mrinalini JeediguntaCommunity Member
asked in How Do I...?
Customized message on 'No slot available' page

We conduct multiple research studies each week and recruit clients using Calendly. The recruitment completes very fast some times and we turn off the event within a few mins (like in 5-10 mins). The clients that go to the booking page after the event is turned off see a message that says the link is invalid.I would like to show a customized message to clients instead. Is that possible with Calendly?

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Kelsi
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Kelly82230Community Member
posted in How Do I...?
How I use Calendly

I’ve got about 6 different meeting types but 4 of them are “secret” so only I can see them and share the link with people. Otherwise, when I give someone my generic calendly link, they can only see and access 2 of my available meetings. It’s great!

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Kelsi
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EthanBCommunity Member
asked in How Do I...?
How do I customize the meeting subject line?

Hi Everyone, I’m quite new to Calendly and excited to be setting it up to help facilitate scheduling events with the consultants in my department and our customers.  We have a variety of events, however, and I’m finding that the events are showing up in our calendars (we’re using Outlook, by the way, and are integrating with Calendly) as simply “Customer Name and Consultant Name”.  We have to go into the body of the meeting to see the event name.  Is there a way to customize this to show the Event Name in the Meeting Subject Line?  Even better, I would love to customize this like I can the emails in the Workflows.Thanks so much in advance for any help,Ethan

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Kelsi
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Colby27855Community Member
posted in How Do I...?
Why I love Calendly

My favorite capability about Calendly is the single place that allows me to edit & manage the events for my entire team as an admin! Saves me so much time. If you’re an admin, just click on the dropdown pictured below, and you can access & manage your team’s events!  

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SchedulingSteve
Employee
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CPT57048Community Member
asked in How Do I...?
Full Days at Different Locations - Viewing complete availability

I am setting up my clinic schedule so that I am in one location for a full day and I move around to different locations.  The problem I’m having is I haven’t found a way to view my complete availability to avoid being booked in one location at 0900 then a different location across town at 1000. Right now I have a different event for each location, and am attempting to manage the multiple different availabilities for each event. However, I can’t view my FULL availability to make sure there isn’t overlap 

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jillian
Community Manager
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Ambulatorio36488Community Member
asked in How Do I...?
Delete Event permanently

In the Admin section, I have cancelled the scheduled appointments in a range of dates.Now in my calendar on the scheduled appointment it shows Deleted. In addition, the trace of the appointment in the scheduled events remains on the Calendly website. Is it possible to permanently delete an appointment from scheduled events? 

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jillian
Community Manager
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Fayza80462Community Member
asked in How Do I...?
How do I create placeholders in my calendar for my event types?

How do I create placeholders in my calendar for my event types? It seems to offer this important features only for scheduled events but I need to see it too for my event types so that I don’t risk to book something else on top of it. I want it as a type event so that I can connect it to the workflow I prepared.Thank you,F.

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Jenny28705Community Member
asked in How Do I...?
2 Event types

Hello!  I have created 2 different event types, but only one of them will show.   I go to turn it on and it prompts me to upgrade my plan.   Does the free version not allow more than 1 event?thank you 

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B2B-NBCommunity Member
asked in How Do I...?
Add feature to limit Frequency of Bookings per customer

My company only allows one booking per 30 days for each client.Is there any way to enforce this in Calendly?

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Cheryl00883Community Member
asked in How Do I...?
Availability not correct

I cancelled availability for a specific days, but my students were able to still book on ONE of the days. I had changed availability in both the event and my working hours for the specific dates. Some dates show no availability, but one day still showed students/clients that they had open booking times. I changed availability on all three dates the exact same way on the exact same date/time. I ended up going in as a student/client and booking the 8 open time slots, as I could not figure out why this happened. However,  I can’t do this every time I have a day off, teacher workday, faculty meeting, etc. I need to be able to cancel individual dates.  Please help! Thanks :-) 

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jillian
Community Manager
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Michael61738Community Member
asked in How Do I...?
Ho do I disconnect my Google Calendar and connect my Outlook calendar.

My Calendly account is tied to my Google Calendar, but I want it tied to my Outlook calendar instead. When I go into connected Calendars it doesn’t show that I have any calendars connected, but I can see my Calendly availability when logged into my Google Calendar. It also appears that I’m signed in under my Gmail account. I use Microsoft Exchange and I’m having difficulty connecting to my Outlook Calendar. c

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jillian
Community Manager
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SOTest37735Community Member
asked in How Do I...?
Can I hide or make a read-only the email and name fields?

Hi,Can I hide or make a read-only the fields Name and Email on the booking page, but still have them prepopulated and included in the event information? 

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Kelsi
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Rechtsanwalt64472Community Member
asked in How Do I...?
Cookie-Hinweise alle auf Englisch

Die Cookie-Hinweise werden alle auf Englisch angezeigt. Für eine deutsche Site ist das ziemlich unsinnig. Wie kann auf Deutsch umgestellt werden???

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Kelsi
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Gina20071Community Member
asked in How Do I...?
Integrate Calendly calendars

How do I integrate Calendly calendars so that an appointment on 1 calendar blocks out time on the other calendars?

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Kelsi
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Carolyn52316Community Member
asked in How Do I...?
Automatic Availability Adjustment

When a client books a time slot, my Calendly calendar still shows that time as available. I want a time slot to be automatically taken off my calendar when it’s booked. How do I do that? 

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jillian
Community Manager
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Ashley05555Community Member
asked in How Do I...?
Event will not turn on without adding a subscription

Hi,My event was working well until about 2 weeks in and now it keeps asking me to upgrade and the event will not switch on?

1941
Kelsi
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Dustin53526Community Member
asked in How Do I...?
How Do I Create "Gaps" Between Appointments?

How Do I Create "Gaps" Between Appointments? For Example, I have two appointments back to back but have some travel time between. Is there a way to give lead time between appointments?

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Kelsi
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CDZ81618Community Member
asked in How Do I...?
Times not syncing the same.

When I book a time slot on calendly it shows up 4 hours later on my google calendar. Both seem to be in the same time zone. 

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jillian
Community Manager
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Chu45630Community Member
asked in How Do I...?
Can I add an image to an event?

Can I add an image inside an event type?  I have different event types so I need to have a different image for each event type instead of using my branding.  Is it possible?  I have a Standard plan.  Thanks.

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Laura00455Community Member
asked in How Do I...?
Appointment and Confirmation Displaying an hour earlier/later for client?

Hi,I have been using Calendy successfully for over 6 months now.  My clients love it.  However, in the last week I have had two strange occurrences.The first was where the client showed as booking for 4pm in my diary and my Calendy notification but she was convinced that her notification showed 5pm.Then today, I have a client who has booked for 1pm, my notification says 1pm but he has screen shot his confirmation email that says 12pm.All I can think is that these two people have the wrong time zones on their computors. Any ideas? Thanks.

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Kelsi
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Tim ToskaCommunity Member
asked in How Do I...?
Fehler Calendly

Hallo Zusammen, ich habe ein Problem. Ich habe heute mein Profilbild bei Calendly geändert und jetzt habe ich einen Fehler mit meinem Namen. Hieß vorher T&T Media. Nun steht dort immer T&T Media. Wenn ich das amp; rauslösche und auf speichern drücke, wird es beim speichern automatisch wieder hinzugefügt. Vorher hat es auch funktioniert und bei allen anderen Sonderzeichen läuft alles einwandfrei. Vielleicht kennt jemand eine Lösung. Liebe Grüße Tim 

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jillian
Community Manager
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MartinMCommunity Member
asked in How Do I...?
How to set up company account so I can get proper invoices

Hi all,I just started using Calendly and before making my first yearly subscription purchase I want to make sure I will get an invoice to my company. How Can I do that? in the payment process it never asks me to put my billing/invoice details. Thank youM

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jillian
Community Manager
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Nicky23732Community Member
asked in How Do I...?
Are users able to view their scheduled events

Hi! Some assistance with this would be much appreciated. I am a relatively new user to Calendly. I give online lessons and am using Calendly as my scheduling tool. The problem I am struggling with is that I can’t work out whether it is possible for my students to view their booked lessons. My preference would be a calendar format. I’d rather that they didn’t have to go into a link in an email to see their scheduled events. I’m thinking that that they will need some sort of login? I can’t figure it out. I’d like the student to be able to view this calendar (or list of scheduled events) via their own profile page on my own website, if possible. I’d grateful for a few pointers. ThanksNicky  

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Kelsi
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Rebecca15817Community Member
asked in How Do I...?
Reporting on Event Availability

I have multiple Event Types for various Teams. I want to get a high-level overview across all the teams or even each team, where I can see how many time slots are showing per day. Aggregating timeslots by region would also be a plus. I have customers who want to book sessions of a specific event type with us, but I can’t easily see when I am resource constrained.

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Kelsi
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LucasCHPCommunity Member
asked in How Do I...?
How can I offer multiple bookings as a same time? 

Why my clients can't booking multiple times as a same time? How can I offer multiple bookings as a same time? I'm psychotherapist and my patients has recurring times in same month. 

19561
Kelsi
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