Skip to main content

How Do I...?

Trying to figure out how to do that thing? We can help.

  • 3,221 Topics
  • 7,810 Replies
3221 Topics
T
thisdaveCommunity Member
posted in How Do I...?
Feature Request: Hide Events in Overview

DescriptionWe would like the ability to hide events in the Calendly overview. These hidden events should only be accessible via their direct link and not visible in the general overview.Use CaseFor instance, we want to include the overview in our email signatures, but some events should not be visible as they are meant only for website integration or similar purposes.BenefitsImproved Clarity: Provides a cleaner and more focused overview of relevant events. Enhanced Control: Allows us to manage which events are shown where, creating a tailored experience for different audiences. Increased Flexibility: Efficiently use different communication channels without displaying unnecessary information.ImplementationA simple checkbox in the event settings to hide it from the general overview should suffice. These hidden events would then only be accessible via their specific event link.This feature is likely quick to implement but offers significant utility.Thank you for considering this feature r

1133
Kelsi
N
NN45077Community Member
asked in How Do I...?
Is there a setting to force events to be next to each other and prevent gaps between events from occurring? 

I am looking for a solution to stop gaps between events from occurring as I want to maximise the number of events I can schedule in a day. Currently, I have two event options - a 90-minute event and a 60-minute event which I would like to use on the same calendar. When a customer books in a meeting at say 8:00 to 9:00 and another books a meeting at say 9:30 and 10:30, there is a 30-minute gap between meetings.Is there a setting to force events to be next to each other and prevent gaps between events from occurring? Thanks in advance for any suggestions  

1993
Kelsi
Kelsi
KelsiCalPal Emeritus
asked in How Do I...?
How can I allow invitees to add additional guests on the booking page?

I want to allow my invitees to include the email addresses for additional guests when making an appointment on my booking page(s). I’ve seen others do this, but am unsure of how to do it myself. My goal is to make it so that if, for example, one person that is booking would also like to bring three others with them, they can book for all four names at once. How can I accomplish this? 

3303
Kelsi
S
Stan08772Community Member
posted in How Do I...?
Book multiple time slots at once?

Hello, @Kelsi at Calendly,  I saw this topic through a search on Google, do you have a good news about it ;  Kind regards, Stan

8952
B
F
Florian13832Community Member
asked in How Do I...?
Can one customer book a guided tour for several people?

Hi,I want to use Calendly to offer guided city tours. My goal is to enable a customer to purchase a tour not only for themselves, but also for people traveling with them. This needs to be reflected in the final price.For example: the tour is 40 EUR per adult person. Children are free.During the reservation, I select 2 adults and 1 child. The final price will be 80 EUR.Is this possible? I want to avoid groups of people having to place multiple orders.Thanks in advance for your help!Florian

942
J
T
tuyauNew Community Member
asked in How Do I...?
Customers subscribe to their own ongoing appointments calendar

As a customer, I want someone to be able to book appointments and subscribe to all of their appointments rather than manually add each one individual by e-mail. I don’t see a way to log in or get a URL to subscribe this way. How can this be done so customers have less hassle? For example, a school calendar will come with a URL that you can add to Google Calendar, Outlook, or iCloud, and then when the school updates events, users automatically see all current and future events. On 10 to 8 App, another calendar app, there is a URL-based subscription option for customers. I don’t see an equivalent feature in Calendly.

963
Kelsi
J
Jason48666Community Member
asked in How Do I...?
Booking Notifications Sent to More than the Host

Hi Calendly Community,How do I create a notification so that every time a booking is made in Calendly, the host and two others within the organization will be notified?  I have Admin access but I am not the host.Any guidance is appreciated, thanks all.

3283
Kelsi
E
Ekta PoddarCommunity Member
asked in How Do I...?
What does $10/seat/mo mean here?

What does per seat mean here?I am signing this up for my individual email ID and for the entire team

10861
Kelsi
L
LadaCommunity Member
asked in How Do I...?
How do I set up Calendly to ignore my actual availability?

Use caseI am scheduling regular office hours for customers, where they can sign up through Calendly. I want these time slots be blocked on my calendar in advance, so that other meetings don’t get scheduled over them. These blocked slots are exactly the slots I want to make available to Calendly, but Calendly assumes I am busy and doesn’t allow me to schedule over this time.  I tried setting up Calendly first as then secure slots on my calendar, but Calendly canceled everything once the slots appeared on my calendar. How do I make Calendly ignore my actual calendar, if I want to designate blocked slots on my calendar as open for Calendly?  I assume this should be a pretty common use case. 

11333
Kelsi
G
GriffinAMTCommunity Member
asked in How Do I...?
Last names appear before First names on Scheduled Events page

Is there a way to change how the names appear to me while using Calendly and viewing people’s names within this event from LastName FirstName in Calendly to FirstName LastName.Below is how all names appear within my scheduled events. I’m assuming a setting was changed by me, but I didn’t intend to change it if it was me. 

561
Kelsi
C
Chloe35150Community Member
asked in How Do I...?
Add Multiple Locations for Group Events

Hello,I would like to add a choice of Zoom or Microsoft Teams for meetings. I see I am able to do that for One-on-One Meetings, but not Group Events. Am I missing something, or is this not available? If it is not available, I would like to request this. One-on-One:Group: 

4209
Kelsi
G
GavinCommunity Member
asked in How Do I...?
Changing events

I set up an event for 1:1 events like a house viewing. It’s set up for a 30-minute meeting. from 10 am - 4 pm.However, I’ve had an overwhelming response and would like to be able for more people to attend.I cannot change the event to a group event to open up the time slots again.I cannot create a new event because the attendees are synced with my calendar.How do I get around this I want to duplicate the event and allow for double the attendees. (Because I now have 1 extra staff to accommodate this).Or if I changed the time slots to 15 minutes (could I do this and how would it affect the attendees already booked it?) 

91
Kelsi
L
laetitia.assistante2.073108Community Member
asked in How Do I...?
SCHEDULES ARE NOT CONSIDERED

Hello, I created a template for my call to action but there are not considered… even after the saving! Can you help me why? Indeed, I plan call on Tuesday, Wednesday and Thursday… but these days are not appearing in my calendar. Thank you for your help. Regards

171
Kelsi
A
Amit24411Community Member
posted in How Do I...?
How to set a limit on the number of meetings in the calendar

We have multiple event types for different types of meetings. We wanted to set a limit on the number of meetings that can be booked in a day , irrespective of the event type. How to proceed on this ?

1331
Kelsi
E
Expo40388Community Member
asked in How Do I...?
Can You Use Routing in Calendly to Qualify Based on Zip Code

Hello,We use Calendly on our website for people to either A) schedule an appointment with a member of our sales team or B) sign up to be contacted by a representative to be contacted about our services. We currently only operate in select portions of our state, yet we receive submissions on both types of Calendly forms from all over the United States, that would be considered “Out of Territory” for us. Is there a way with Calendly to use routing to qualify a customer by the zipcode they enter when they fill out one of our forms so that they’re prompted with a message such as “Sorry, but you’re outside of our serviceable location at this time?”Thank you in advance!

1051
Kelsi
L
Lancaster81786Community Member
asked in How Do I...?
Update invitee limit on group event type time slots already booked

I have 2 events scheduled and needed to expand from 4 invitees per 30 minute time slot to 5.Once I changed the number of invitees from 4 to 5, it changed it on the second date but not the first. The first date was already completely booked.How can I show the extra slots on the first date also? Why did it only show on one of two dates?

4021
Kelsi
L
Leah71587Community Member
asked in How Do I...?
Pass event details to custom confimration page

Hi, I want to have a custom confirmation page on my website so that I can track meetings booked. I have set up the page on my website and have ticked the “pass event details to your redirected page” box.But I don’t know how to get these event details to pass through to the page. What information/code do I need to put on the website to show things like email/time of event etc For reference I am using wordress. I can’t find any information showing how to get the event details to show on the custom page.

6131
Kelsi
B
Brave WidowCommunity Member
posted in How Do I...?
Feature Requests

Two features I desperately want to be able to use in Calendly: Recurring meetings and Override (when logged in as the calendar owner). The lack of these two are frustrating as I love the overall way Calendly works so much.   Please reconsider adding these features on your roadmap.

641
Kelsi
A
AdamMoskowitzCommunity Member
posted in How Do I...?
Why is Live Chat no longer available?

So again I used LIve chat in January Has Calandly removed that function and gone to email only, i find that kind of suspect, they raised prices and yet not support their product in a timely manner.

1236
Kelsi
K
K58618New Community Member
asked in How Do I...?
How do I create a calendar using a MS Exchange Server resource

Hi, I have 3 MS Exchange resource mailbox called [redacted for user privacy]. How do I connect their calendars to Calendly? They do not have a password.

821
Kelsi
G
GateCityBikeCoopCommunity Member
asked in How Do I...?
Contacts list is missing some contacts

Our Contacts list shows many, but not all, of the people who have made appointments. Why are some missing? The incomplete data makes the feature unusable.

1123
Kelsi
A
Aji48707Community Member
asked in How Do I...?
how to make calendly have a height according to the content displayed on mobile

I plan to make calendly have a height according to the content displayed, so users don't have to scroll on their calendly embeds.

27723
Kelsi
G
GateCityBikeCoopCommunity Member
asked in How Do I...?
Request: want to mark a contact as a previous no-show

If a Contact has ever been a no-show, I would like to see that in the contact details. We are operating a non-profit which has about 40% no-shows. As we grapple with this problem, it would be helpful to screen no-show people, especially those who are habitual. Thanks.

181
Kelsi
G
GateCityBikeCoopCommunity Member
posted in How Do I...?
Print Scheduled Events

How can I print scheduled events? I have asked previously and been shut down with the response that this is not a Calendly question, that it depends on device, printer settings, whatever.  Again, I ask, how can I print Calendly Scheduled Events? Please try it and tell me ANY device, browser, printer settings that will work. I have not been successful with anything.Google how to make a webpage printer-friendly.

2481
Kelsi
G
GateCityBikeCoopCommunity Member
asked in How Do I...?
Contacts list filter does not reset

There doesn’t seem to be a way to reset the filter on the Contacts tab.When I filter the contacts list, I see the filtered results. Fine so far. Now I want to filter on a different name. I delete the old text, but the list does not refresh. When I enter the new name, the results do not appear. The workaround is to click on a different tab, then come back to Contacts to get a fresh list.

161
Kelsi
Terms & ConditionsCookie Settings