How Do I...?

Hi, I’m facing an inconvenience that my Agenda isn’t really booked efficiently. For example, I have an availability of 4 hours a day, with sessions lasting 30 minutes. The one plans the session at 14:00 and the other client plans it at 18:00. There is now an space of 3,5 hours, the clients don’t really care when the meeting is at, so I would Iike that the meetings are directly after each other. I think an box around the time with “ suggested time “ would do a lot! Thanks Maik

Hello, I client just booked a meeting with me via Calendly and was charged but I never received that payment on Stripe. What do I do to receive my payment without having the client rebook or be charged again?

Help needed in changing my personal email (gmail) to an official email but the issue is I don’t have the usual straight forward option like i would if it were a gmail or hotmail account. Please advise, Thank you. 

I’m having major issues syncing with my outlook calendar and have repeatedly double booked as a result.  Here is the specifics:I aggreagate multiple calendars into my Outlook account (meaning I import other calendars from a variety of services/sources into my Outlook.com account) as this is my central scheduling location.  I then connected outlook to calendly.  Calendly doesn’t recognize these other calendar events even though they appear as ‘Busy’ in my Outlook account, and I’m unable to select them in my ‘Calendar Sync’ page.  See screenshot below.   I cannot add all my synced calendars from Outlook to Calendly, since the Calendly calendar import options are limited to outlook, google, and mac accounts. I even upgraded my subscription to see if this was the problem, and it has not resolved

Hello,I do consulting sessions via Zoom. I was wondering if there’s a way to give the client the option of paying either with Paypal or Stripe within the same event. I’ve been using duplicates so far because the multiple choice when setting up the event allows to show one of the 2 payment options.  Thanks!Ana

Does anyone know how does Calendly work with Zoom Alternative Hosts?  We have a paid Zoom corporate subscription where all our users are in one place, and we have a paid Calendly Professional account.  When a user has a new Zoom meeting booked with them via Calendly, the user will then add in an Alternative Host via Zoom to the meeting, but the problem is the Alternative Host cannot start the Zoom meeting via the Zoom link sent through Calendly.  The Alternative Host can start the meeting via the email they received from Zoom that they have been assigned as an Alternative Host and use the email link to start the meeting, but is there a way where the Alternative Host can start the Calendly Zoom meeting directly from the Calendly meeting invite? 

I’m creating an event so people can schedule and pay for a photography time slot. I’d like to offer an incentive for purchasing more, is there a way to offer two different payment options?So they can either click one option to pay the regular session fee, or click a second option to pay for the fee plus the special included offer? 

The last response to this question was 3 months ago. Has Calendly added the option to add a discount code to events without needing to clone the event and make it secret? I want my client to click on the link on the website instead of me sending them the Calendly secret link, as I’d love them to have the opportunity to stay on my website as long as possible, it’s a very beautiful and informative website. Thank you. 

It is helpful that booking times can be displayed in the invitee’s time zone, but the meeting invitations that invitees receive use the host’s time zone in the email subject line. In the below screenshot, I’d like the subject to say “12:30pm – 1:30pm (CET)” instead of “7:30am – 8:30am (EDT)”. 

In our organization, people use Calendly to book the Zoom room and have their meetings. Unfortunately, the links generated by Calendly often also work at dates and times different from the booked ones. So, for example, let’s say I booked the room for an online meeting on March 30, 8:00 – 9:00 am. I would then receive a Calendly email with the details and the Zoom link, and if I use the link on March 27 at 2:45 pm, it’ll let me enter the room.The problem with this is that one person can book the room for a particular date and time–receiving one link, and someone else can occupy it–with a different link–right before the meeting. When that happens, those who try to use the room for the booked meeting, receive a message saying “the host has another meeting in progress” and are locked out.How can I fix this? For example, is there a way to make the links work exclusively at the booked dates and time? If I booked the Zoom room for March 30, 8:00 - 9:00, the link sho

on the website, i have 15 calendars and only nine display at one given time. Can I change the view of the available calendars, ie; list view? The phone app updated the setting and have the available calendars in list form. pleas advise

Hi gang,Can we customize the content of notification emails we receive from Calendly? For example: when received in gmail change the original name from Calendly to NEW MEETING and/or add an image in the profile?  

We are looking for the right solution for our locations. Let me briefly explain our plan:- Our customers should be able to select a service as the first step- The next step is to select whether the booked service should take place via Zoom meeting or at a location. So the customer has the choice: Zoom Meeting, Location 1, Location 2, Location 3,...-> The respective locations could be set up as team members, right?- Once the location or Zoom has been selected, the customer can choose their timeslot. Is this feasible? If so, how?  Ideas and alternative approaches welcome!

Dear community,Are there any possibilities for automating what kind of Calendly events lead to what kind of visibility options within Google Calendar? Ideally, I wish I could have something like:If event name contains “Interview”, I would like everyone from the HR team (I could specify their names) to be able to see the event in my Google Calendar If event name contains something else, the visibility should be private.Would it be possible to set something like this up, possibly also with 3rd-party tools?Many thanks in advance!

Hello, I created a meeting schedule and I already received it on email, but i dont see it on my schedule events on calendly dashboard? The filter this month still not showing anythingIm using the same email, and already sync as well.

I would like to have reminder Emails for my round robin (workflow created) sent from the gmail of the team member which the appointment has been schedules with. Is this possible? I do not find the possibility to choose this. 

Hi, I have outlook 2021 home and business and I would like to sync my calendly.  Is there a plugin that will allow me to sync to my outlook 2021? 

When I ‘turn off’ the event, it shows the participant that it is an invalid URL. Is there anyway to set a message that says, “This activity is fully booked. Please look out for future research opportunities!”Also, Calendly needs a way to set a total cap on sessions. I’m having to watch my email to ensure it doesn’t go over the total determined by our budget.

Newbie question. I’d like the my Calendar to be fully displayed on my website page vs having just the Event Name displayed and having to click on that to open it. Is there a way to do this on a squarespace site? Any thoughts appreciated. 

Look - my Outlook Plug-In stopped working at 11AM yesterday, and I’m getting double booked and people are joining the same meetings. The web-based option doesn’t work, and I’ve been using the plug in since we opened our account.  Instead of being cute, and saying “case by case” basis, please provide the link, as the help info points to the simple installation (where it once was), and it’s not there anymore.  This is beyond frustrating it’s creating operational issues and if we can’t use the plug-in, we’ll cancel our subscription.  Before you tell me to “contact support” I’ve been “waiting for an agent” for hours, twice today.  Your customers know what they need, please provide it to us.

I updated my Calendly schedule, so we need to update the link on our website?

How do I solicit and receive a confirmation response from an invitee through email or text?I see several instances where a text or email message may be sent to an invitee which include links allowing the invitee to reschedule or cancel an appointment. However, I don’t see any way for the invitee to confirm they will be present.  I.e., 24 hours before a scheduled appointment, the invitee receives a text asking them to confirm they will make the meeting. The user's response to confirm, reschedule, or cancel the appointment would be sent via text to the host, as would a message indicating no response.  

Hi, I offer an initial session that comprises of 2 appointments. Payment for both appointments is made when the client books the first appointment. How do I set it up that the client can book the second appointment without payment? At the moment in Booking Page Options I have selected Links On Confirmation Page for Schedule Second Session...unfortunately when the client clicks the link it looks for payment again. Is there a way for the link to the second appointment to have no payment required. I hope this makes sense.   

Hi community, We have 2 new sales reps starting and they’ll both be using the same Zoom to service their calendars. The issue we have is that the emails relating to the Zoom are being sent to the Zoom account email and not to that of the address used on calendly.For example - when someone cancels their meeting Zoom sends a notification that the Zoom meeting has been deleted. This goes through to our Zoom email address which is a third entire email address altogether.  Is there a suggestion of how we can get the rep’s email onto that Zoom event? Like is there a way to add them automatically to the zoom invite as an attendee? So when it cancels they get cc’d in?  Kindest,Jessie   

Hi guys,we need a meeting poll that has the setup capabilities like the 1-1 and other meetings. Meaning: allow continuous scheduling 2 weeks in advance and with more options than 40. Our use case is requesting & booking services with a confirmation flow when working with contractors all over Europe. Here we ask people for 3-10 time slots when they have time for an appointment and then let a technician or us confirm it.The reason is that these guys need to order spare parts, optimize their routes for efficiency and a technicians brand know-how. Otherwise this doesn't work.Existing solution: 40 options is not enough, we need a ongoing option that shows this e..g 3, 10. 14 days in advance, the existing solution does not appear in my meetings (!)  I feel like all of calendly is built around the idea that there must to be one date selected without ever thinking about a step in between... Can you let me know asap if this would be implem