How Do I...?

Hi Calendly Community,How do I create a notification so that every time a booking is made in Calendly, the host and two others within the organization will be notified?  I have Admin access but I am not the host.Any guidance is appreciated, thanks all.

What does per seat mean here?I am signing this up for my individual email ID and for the entire team

Use caseI am scheduling regular office hours for customers, where they can sign up through Calendly. I want these time slots be blocked on my calendar in advance, so that other meetings don’t get scheduled over them. These blocked slots are exactly the slots I want to make available to Calendly, but Calendly assumes I am busy and doesn’t allow me to schedule over this time.  I tried setting up Calendly first as then secure slots on my calendar, but Calendly canceled everything once the slots appeared on my calendar. How do I make Calendly ignore my actual calendar, if I want to designate blocked slots on my calendar as open for Calendly?  I assume this should be a pretty common use case. 

Is there a way to change how the names appear to me while using Calendly and viewing people’s names within this event from LastName FirstName in Calendly to FirstName LastName.Below is how all names appear within my scheduled events. I’m assuming a setting was changed by me, but I didn’t intend to change it if it was me. 

Hello,I would like to add a choice of Zoom or Microsoft Teams for meetings. I see I am able to do that for One-on-One Meetings, but not Group Events. Am I missing something, or is this not available? If it is not available, I would like to request this. One-on-One:Group: 

I set up an event for 1:1 events like a house viewing. It’s set up for a 30-minute meeting. from 10 am - 4 pm.However, I’ve had an overwhelming response and would like to be able for more people to attend.I cannot change the event to a group event to open up the time slots again.I cannot create a new event because the attendees are synced with my calendar.How do I get around this I want to duplicate the event and allow for double the attendees. (Because I now have 1 extra staff to accommodate this).Or if I changed the time slots to 15 minutes (could I do this and how would it affect the attendees already booked it?) 

Hello, I created a template for my call to action but there are not considered… even after the saving! Can you help me why? Indeed, I plan call on Tuesday, Wednesday and Thursday… but these days are not appearing in my calendar. Thank you for your help. Regards

Hello,We use Calendly on our website for people to either A) schedule an appointment with a member of our sales team or B) sign up to be contacted by a representative to be contacted about our services. We currently only operate in select portions of our state, yet we receive submissions on both types of Calendly forms from all over the United States, that would be considered “Out of Territory” for us. Is there a way with Calendly to use routing to qualify a customer by the zipcode they enter when they fill out one of our forms so that they’re prompted with a message such as “Sorry, but you’re outside of our serviceable location at this time?”Thank you in advance!

I have 2 events scheduled and needed to expand from 4 invitees per 30 minute time slot to 5.Once I changed the number of invitees from 4 to 5, it changed it on the second date but not the first. The first date was already completely booked.How can I show the extra slots on the first date also? Why did it only show on one of two dates?

Hi, I want to have a custom confirmation page on my website so that I can track meetings booked. I have set up the page on my website and have ticked the “pass event details to your redirected page” box.But I don’t know how to get these event details to pass through to the page. What information/code do I need to put on the website to show things like email/time of event etc For reference I am using wordress. I can’t find any information showing how to get the event details to show on the custom page.

Two features I desperately want to be able to use in Calendly: Recurring meetings and Override (when logged in as the calendar owner). The lack of these two are frustrating as I love the overall way Calendly works so much.   Please reconsider adding these features on your roadmap.

So again I used LIve chat in January Has Calandly removed that function and gone to email only, i find that kind of suspect, they raised prices and yet not support their product in a timely manner.

Hi, I have 3 MS Exchange resource mailbox called [redacted for user privacy]. How do I connect their calendars to Calendly? They do not have a password.

Our Contacts list shows many, but not all, of the people who have made appointments. Why are some missing? The incomplete data makes the feature unusable.

I plan to make calendly have a height according to the content displayed, so users don't have to scroll on their calendly embeds.

If a Contact has ever been a no-show, I would like to see that in the contact details. We are operating a non-profit which has about 40% no-shows. As we grapple with this problem, it would be helpful to screen no-show people, especially those who are habitual. Thanks.

How can I print scheduled events? I have asked previously and been shut down with the response that this is not a Calendly question, that it depends on device, printer settings, whatever.  Again, I ask, how can I print Calendly Scheduled Events? Please try it and tell me ANY device, browser, printer settings that will work. I have not been successful with anything.Google how to make a webpage printer-friendly.

There doesn’t seem to be a way to reset the filter on the Contacts tab.When I filter the contacts list, I see the filtered results. Fine so far. Now I want to filter on a different name. I delete the old text, but the list does not refresh. When I enter the new name, the results do not appear. The workaround is to click on a different tab, then come back to Contacts to get a fresh list.

We have an existing round robin (2 possible hosts) set up for a specific event type.  We have one intern in the office which we want to include on all meetings with the 2 hosts.  Are we able to automatically add the intern as a co-host when the meeting is scheduled?

Can I extend the booking up to 7 days/1 week? For example, if my client selected June 13, I will not be available until June 20. Then, my Calendly availability will open again by June 21. Is this possible?

Is there a way to import a client list?  I am switching to Calendly from another scheduling app & I would like to import my client contact info.  Do I have to enter the info one client at a time?

I’m currently looking at the email notifications we send to our customers when they book an appointment with us via Calendly.  We want to take these to the next level by adding things like call-to-action buttons and bespoke headers and footers with our branding however I can’t seem to find out if this is even possible, let alone how to do it.  has anyone achieved this before and if so do you have any advice on where to get started?

Hello, I noticed that the organizer name in the Google meet invite is now a kind of code, instead of the name set in Calendly. It was not the case previously.Do you know why?

If you are looking to capture some of the same information on the routing form as the booking form, limiting the overhead for prospective clients is important. For example, we would like the email address field on both the routing form and the booking form. That way, if a user fills out the routing form, but fails to book, we still have a communication method for following up with them. That said, for someone that does book, it is annoying to have to put in their email to the booking form again when they just supplied it in the routing form step before.Does anyone else have this need? Have others been able to accomplish this need with third-party tools in the meantime?I sought to comment on the following post with a similar use case (stating that it is not currently supported functionality), but the discussion is unfortunately closed. 

Is it possible to have two different Calendly accounts runnning simultaneously that book appointments on the same Google calendar?