Featured Tips + Tricks

Hey Calendly Community 👋I’m so excited to share that coupon codes are officially available in Calendly!With coupon codes, you can now create and manage flexible discount codes for your Stripe-powered paid events, directly from Calendly. Coupon codes are unique to each event type, and fully customizable.  ✨ How to create your first code:Select the event type where you want to offer a discount. In the editor, click More options, then scroll to Payment. Make sure you're connected to Stripe and have a price set.(Need help? Here’s how to connect Stripe and set your price) Click Create coupon code to open the setup window.  

Do you use Calendly to charge for your time? (If not… what are you waiting for 💰) We just made it even easier to get paid. With our latest Stripe integration update, your clients can check out using: Debit or credit card Apple Pay or Google Pay Instant Bank Payments (via Link) New to Stripe + Calendly? You can collect payments via Calendly for consultations, coaching sessions, ‘pick your brain’ requests – whatever your business needs. The possibilities are endless! 🎥 I put together a quick video to walk you th

You’ve landed on an article that is part of a series surveying the basic components that make Calendly such a powerful tool. We will cover core features, essential processes, and key concepts that will help you get the most out of your Calendly account.This article will tackle essential aspects of the team page event type— Round Robin Events.  What is a Round Robin Event Type?Round Robin event types allow your invitees to book a time when any assigned host has availability in their schedule. You can configure your Round Robin event type to be optimized for availability or for equal distribution, depending on your team’s scheduling needs. For more info on Round Robin distribution, feel free to take a look here. 

Ever needed to send notifications to user over WhatsApp? Now you can with Callendars Calendly integration! Callendar makes it easy to send WhatsApp reminders for meetings booked through Calendly.  Once connected, it automatically sends appointment details directly through WhatsApp. With just a quick setup, you can link your Calendly events and ensure no one misses a meeting thanks to timely, personalized reminders. Who is this for?This is for any user on any of our Paid Plans How do I set this up?

Date & TimeThursday, November 13, 2025 — 10 a.m. PT/ 1 p.m. ET Webinar Length45 minutes You’re invited to our product webinar, What’s New at Calendly, where we’ll walk through our latest features and product updates, including: How to set up new daily, weekly, or monthly meeting limits to protect your time More ways to get paid and offer discounts with our Stripe integration updates Exciting new tools for improved meetings and client relationships, and more! Our experts will be sharing live demos and tips for smoother scheduling, improved meetings, and stronger client relationships, and answering Q&A in the chat. Can’t make it live? Register anyway and we’ll send you the

Take the hassle out of scheduling and connect more efficiently with Calendly’s LinkedIn integration. Whether you're adding your scheduling link directly to your profile or using the Calendly for LinkedIn browser extension, you can book meetings effortlessly, without ever leaving LinkedIn.New and existing Calendly users can showcase their availability right on their profile, making it easy for visitors to schedule time with just a click. And if you're a LinkedIn Premium user, you can unlock the Book an appointment button for an even faster way to connect. Who can use this?Anyone user on any of our plans! The steps to

You’ve prepared for your meeting, are on the call or at a location ready to chat and…your invitee is a no-show. (Cue sad trombone womp womp). No-shows are no good, but they happen. Your customer or candidate may have had an emergency, gotten stuck in traffic, or simply lost track of time. While the missed meeting isn’t ideal, you typically want to forgive, forget, and get another meeting on the books, fast.  🌟Good news — now users on paid plans can use Workflows to automatically follow up with no-shows! 🌟  Before  When you marked a no-show in Calendly, your post-meeting Workflows were cancelled. You still had to manually reach out to no-shows to get a new me

Hey CalPals!Simplifying the scheduling process on your website is easy with Calendly Embeds. Whether you're offering clients the ability to book meetings directly or guiding them through a routing form, embedding Calendly into your website streamlines the booking experience, keeping users engaged without the need to navigate away.With flexible embedding options and seamless integration, this feature enhances the user experience while saving you time.Ready to get started? Follow the simple steps below to add Calendly to your website and make scheduling a breeze for your customers!Who Can Use This?Calendly’s embeds are available on any of our plans! ​​​​Have questions on our plans? Feel free to check out our pricing page! 

Hey Calpal, We're excited to share that based on your requests, we've expanded Meeting Limits to help you keep a balance schedule. No more meeting overload! Similar to other availability settings, you now have Meeting Limit options both at the account level and the Event Type level.[NEW!] Meeting Limits for your account. On your Availability page, add Meeting Limits to cap bookings across ALL Event Types. Think of these limits as your top-level booking guardrails. Meeting Limits for an Event Type. In your Event Type editor, add Meeting Limits to cap bookings for that single Event Type. Think of these as your meeting-specific booking controls. What are the changes to Meeting Limits?Previously you could set a daily, weekly, or monthly meeting max per Event Type. Those limits were helpful, but you told us — I also need limits

Hi CalPal!We’ve heard your concerns about keeping your account safe. Security is something we take very seriously at Calendly. To that end, we’ve made some updates your account’s security, you might have noticed when signing in. Below is a brief summary of some of the changes. If you want to know more, check out the Security & Compliance area in our Help Center. Am I Safer?Yes! If you’ve recently seen new prompts while logging in, this is why. We’ve implemented:Two-factor authentication (2FA) Login verification for email + password users What is two-factor authentication (2FA) and why should I use it? If your login is your front do

Calendly has just gotten one step easier. Most of us spend more time than we’d like managing the meticulous parts of meetings—copying links, chasing down confirmations, or scrambling to reschedule when plans change. In fact, nearly half of professionals spend three or more hours every week just on scheduling logistics.We’ve added features so that you can hand off that busywork. Now, you can send meeting invites, automate booking reminders, and request reschedules—all directly from Calendly. No copying, pasting, or juggling between your inbox and your scheduling tool. Just smooth scheduling for you and a better experience for your invitees. 

The Calendly browser extension is now available for Safari, one of our most requested feature additions.With the extension, you can:Access Calendly in one-click from anywhere on the web   Instantly find and share scheduling links and offer time slots via email   Book meetings on the spot (great for follow-ups and handoffs)   View and manage meetings and contacts   Integrate with tools like Gmail, LinkedIn, Google Calendar, and moreAdd the Safari extension to get started. Happy scheduling!  Want to know more about browser extensions? Check out these links below: 

Hey CalPals! 👋Looking to streamline your scheduling and keep your team in the loop, automatically? With the Calendly + Slack integration via Zapier, you can do just that.Whether you're managing interviews, demos, or client calls, this simple automation ensures that every new meeting instantly triggers a Slack notification, so no one misses a beat. In this guide, we’ll walk you through how to set it all up in minutes, no coding, no stress. Who can use this?Any user on any of our paid plans can use the Zapier integration. Before setting this up, make sure you have:A Zapier account 

Flexibility isn’t just a nice-to-have — it’s how you meet the moment for your customers. Now you can bring that same flexibility to your scheduling experience. We heard you: “I want to let invitees choose how long we meet without sending multiple booking links.” ✅ Done! If you're on a paid Calendly plan, you can now add up to four meeting duration options to a single Event Type, so invitees can pick the time that works best for them, and you can simplify scheduling without managing a bunch of links. Try it out: Add duration options to an event 

What’s New at Calendly: H1 2025 Feature Updates Sign up for the webinar Date & TimeAugust 13, 2025 – 1:00pm EDT Webinar Length60 minutes You’re invited to our mid-year product update webinar, where we will walk you through Calendly’s latest features, including: 👻  No-show Workflows to trigger follow-ups when invitees miss a meeting 📩  New functionality to share availability and send booking links within Calendly  📇  Enhancements to our new Contacts feature to keep your invitees organized Join our product experts for a guided demo of the newest capabilities that help you wo

Meeting with the same users frequently? Want to follow up with someone you met with a few weeks ago? With Calendly's Contacts feature, you can easily view meeting details, track scheduling history, and schedule follow-ups with your contacts. This feature helps you stay organized and ready for your meetings. Through the contacts page, there are two ways to book meetings with your clients. You’ll have the option to:Book Meeting - This books a meeting instantly with the contact that you’ve selected Share Availability - This sends an email to the client with a booking link to prompt them to book a meeting with you Both options have their own uses, so I’ve add

Hiya! You might have noticed that your homepage has changed. We’ve made a few updates to simplify your experience and bring related tools closer together. These changes are designed to help you find what you need faster, take action with fewer clicks, and streamline your scheduling workflow. Here’s what’s new: What’s up with all these new names?Your homepage has a new name — what was once “Event Types” is now called "Scheduling." This better reflects everything you can now do from this page, which goes beyond just creating and managing Event Types. So let’s look at what’s changedThe Scheduling page includes three tabs to help you easily access your most essential features: Event Types – Your familiar lineup of scheduling events. Single-Use Links – One-off links you can create and manage.

When you're working with clients around the globe, scheduling can quickly become complicated—especially when you need to ensure each person connects with the right team.That’s where Calendly’s Routing Forms come in. With just a few clicks, you can create a custom experience that automatically directs clients to the correct booking page based on their location, meeting type, or other key details. In this guide, we’ll walk you through how to set up a global routing form, step by step, so your clients always land in the right place, no matter where they are. Who Can Use This?Calendly’s Routing Forms are available on our Teams Plan and above.Have questions on our plans? Feel free to check out our pricing page! 

Need to keep people in the loop who aren’t part of your Calendly organization? With Calendly Workflows, it’s easy to automate email reminders - even to external contacts. Whether you're notifying a colleague, client, or anyone else outside your team, the “Email Reminder to Someone Else” workflow ensures they stay informed without manual follow-up. Who Can Use This?Calendly’s Workflows are available to anyone on any of our paid plans.Have questions on our plans? Feel free to check out our pricing page! Want to learn more about Workflows?You can learn more by going to our help center here: 

Hey CalPals!Whether you're coordinating meetings with specialized support staff, setting up advising sessions with faculty, or directing leads to the right regional sales representative, this setup gives your guests the flexibility to choose who they meet with - by offering host-specific event types through your Calendly team page.For example, you can:Offer meetings with support team members specializing in different areas Schedule advising sessions or conferences with teachers or faculty Provide the option to meet with a sales team member based on their regionWho Can Use This?Calendly’s team pages are available to anyone on Standard Plan and above!Have questions on our plans? Feel free to check out our pricing page!